Nina Taaibosch

• Company Overview: Communications & Marketing Department
• Oversee the development and management of an approved events schedule that supports the achievement of the university's vision and strategy.
• Project manage an annual events schedule (approx. 50-60 events) to ensure projects are executed on time and within budget.
• Setting priorities for resource allocation within the events section and evaluate and monitor implementation and outcomes.
• Manage the budget for institutional events and provide quarterly reports.
• Strategic input and advice on improving operational efficiency.
• Optimize team outputs through efficient internal processes.
• Assess and manage additional strategic projects or events.
• Proofread event-related copy.
• Assist other departments in an advisory capacity on the management and coordination of events.
• Recommend the selection of appropriate suppliers and vendors in accordance with UCT's commitment to transformation.
• Managing a team to ensure productivity and quality outputs.
• Identifying training and development needs within the team.
• Manage resources against plans and projects.
• Ensure presentation of projected budget spend prior to events and compare to actual spend upon completion.
• Regular forecasting and reporting on budget for events.
• Communications & Marketing Department

Skills developed

• Self-motivated, with a strong sense of personal responsibility.
• Excellent communication skills, both verbal and written.
• Proven ability to learn quickly and adapt to new situations.
• Skilled at working independently and collaboratively in a team environment.
• Worked well in a team setting, providing support and guidance.
• Passionate about learning and committed to continual improvement.
• Worked effectively in fast-paced environments.
• Demonstrated respect, friendliness and willingness to help wherever needed.
• Paid attention to detail while completing assignments.
• Learned and adapted quickly to new technology and software applications.

• Company Overview: Communications & Marketing Department
• Work with manager in the development of a stakeholder relations strategy to ensure sound relationships are cultivated and maintained within the university and also between its key stakeholders.
• Coordinate, implement and maintain a roll out plan to ensure that UCT's stakeholder programme is effectively promoted.
• Coordinate the implementation of the visitors' strategy.
• Conceptualize, plan, and execute strategic events and handle all logistics that goes with such events.
• Manage and maintain a robust and reliable database of key stakeholder contacts and visitors' of UCT.
• Provide administrative support for the manager, particularly, travel logistical arrangements, diary management and setting up meetings.
• Conduct general administration duties to ensure smooth running of the unit, e.g. managing daily running of the office, collation of presentations, preparing draft reports, filling and booking of venues, etc.
• Ensure adherence to budget and financial protocols in accordance to UCT's financial policies and procedures.
• Write professionally and compile various reports and publications.

Skills developed

• Strengthened relationships with key stakeholders by organizing and executing successful events and meetings.
• Organized meetings for executives and coordinated availability of conference rooms for participants.
• Oversaw appointment scheduling and itinerary coordination.

• Arranged regular meetings for the high-level Health-e board.
• Arrange company events eg. book launch, workshops (local and international).
• Responsible for the effective and efficient administration of Health-e.
• Provide the Editors with administrative and, if necessary, secretarial assistance.
• Maintenance of comprehensive filing systems.
• Created and manage a comprehensive database logging the usage of all Health-e stories, in the South African and international media.
• Respond to and follow up on public enquiries about Health-e's work via e-mail and telephone.
• Responsible for any travel, accommodation and logistics for all staff, who frequently travel abroad and to remote areas in South Africa.
• Co-ordinate and arrange regular staff meetings for all staff based in Cape Town, Durban and Johannesburg.
• Petty Cash, receiving money and issuing receipts for payments made to Health-e by media organisations and others.
• Responsible for managing the receipt of income from media organisations.
• Control of stock, maintenance and repairs to office equipment, technical and IT support as well as maintenance of the Assets Register.
• Assisting the Editor with funding proposals including compiling budgets and drafting funding reports.
• Process timeous payment of monthly accounts, process claims.
• Manage a staff leave database.
• Placing advertisements for new staff, assist in screening process.
• Manage personnel files - staff contracts, company policy documents.
• Managing an administrator based in Johannesburg as well as cleaning staff.
• Health-e had an intern programme for young journalists that I ran for three years.
• Played an integral role in the creation of the Health-e website (and the redesign process on 3 occasions).
• Researching and collating contact data for health facilities in the health districts across South Africa.
• Liaise with e-mail and website service providers & troubleshooting.
• Responsible for updating; monitoring & maintenance of the Health-e website.
• Sending out weekly news alerts via a newsletter to subscribers.

• Handled confidential and sensitive information with discretion and tact.
• Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
• Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
• Screened calls and emails and responded accordingly to support executive correspondence.

• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
• Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
• Ensured accurate record-keeping with diligent data entry and database management for vital company information.

• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
• Maintained inventory of office supplies and placed orders.

• Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
• Responded to inquiries from callers seeking information.
• Resolved customer problems and complaints.
• Confirmed appointments, communicated with clients, and updated client records.
• Answered phone promptly and directed incoming calls to correct offices.
• Kept reception area clean and neat to give visitors positive first impression.
• Answered central telephone system and directed calls accordingly.
• Handled cash transactions and maintained sales and payments records accurately.
• Managed multiple tasks and met time-sensitive deadlines.
• Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
• Maintained confidentiality of information regarding clients and company.
• Demonstrated strong multitasking abilities while managing numerous tasks simultaneously under tight deadlines.
• Provided administrative support to staff members by handling correspondence, filing documents, and managing office supplies inventory.