Nicole Victoria Marman

• Liaising with sub-council for requesting of EPWP recruits once EPWP Projects has been approved.
• Coordinating interviews/sign-up’s for recruitment of EPWP employees
• Supervising and controlling workflow processes and output levels of administrative personnel dealing with EPWP direct projects.
• Ensuring adherence to policy procedures, applications, systems and controls of personnel
• Monitoring, coordinating consolidating of functional information
• Processing of EPWP related queries
• Monitoring and reporting on EPWP Project targets
• Controlling and ensuring that administrative personnel carry out the administrative requirements.
• Approval of time and attendance captured by clerks (EPWP Projects) SAP
• Assisting with costing/vetting of PID’s – QC ensuring everything is accurate and correct before submission for approval
• Quality assuring all relevant documentation for correctness prior to approval and processing including contract generation and payroll reconciliations
• Controls and Implements all policies and procedures relating to HR/EPWP and ensuring that they are adhered to
• Monitoring performance levels of staff
• Ensuring that pay queries are resolved
• Ensuring regular statistical reporting
• Ensuring Share Point is up to date where all project documents are stored
• Ensuring IOD documents are submitted to PPA
• Ensuring contract uploading is processed and assistance thereof
• Creating org units (EPWP) SAP
• Creating positions (EPWP) SAP
• Induction sessions with newly appointed EPWP workers
• Coordinate and monitor the Department’s implementation of EPWP projects
• Attend to correspondence and enquiries with regard to the related services, systems and

on going work

• To provide guidance to Personnel on administrative system application and information recording/updating procedures.
• Accurately costing projects to determine the total project cost by taking into account and projecting anticipated expenditure on wages, tools and PPE.
• Calculating the amount of work opportunities which can be created with the budget allocated to the project.
• Ensuring that the project does not exceed its allocated funds.
• Processing Reservations
• Support senior management in strategic planning activities related to future projects or initiatives within the organization as well as identifying problem areas within previous projects.
• Monitoring project progress closely, promptly addressing any deviations from the plan or schedule.
• Efficiently supervising incoming requests from stakeholders by prioritizing tasks based on urgency and relevance.

PERSON TO CONTACT:

Clifford Barlow – 081 264 6312 (Head - Current line manager)

Ivy Mgadi - 079 767 2169 (AO3)

• Dealing with external contractors (indirect employment) and ensuring compliance as per CoCT policies to ensure audit compliance(EPWP). Liaising with contract management on a regularly basis and ensuring all queries and discrepancies are dealt with. Also drafting regular statistical reports.

PERSON TO CONTACT:

Clifford Barlow – 081 264 6312 (Head - Current line manager)

Ivy Mgadi - 079 767 2169

Key functions with Human Resources + EPWP:

• Liaising with sub-council for requesting of EPWP recruits once EPWP Projects has been approved.
• Coordinating interviews for recruitment of EPWP employees
• Assisting and interviewing of EPWP candidates.
• Doing induction sessions for EPWP candidates and keeping record of all induction sessions by means of an induction attendance register.
• Doing ID checks via SAP
• Preparing contract list for employee contracts to be generated.
• Ensuring of signing of EPWP contracts, and ensuring original contracts are submitted to Head Office.
• Keeping a filing record of all EPWP contracts and an updated database of EPWP staff employed.
• Quality checking timesheets
• Processing of Time and Attendance records for the EPWP staff appointed in the Area Office
• Capturing of EPWP employee’s hours worked on SAP and keeping timesheets on filing record.
• Running validation reports via SAP to ensure hours captured are correct and released.
• Distributing of all EPWP pay slips.
• Dealing with EPWP pay queries and corresponding with Payroll regularly.
• Compiling of monthly Labor Reports for EPWP employees on SAP.
• Assisting external contractors with recruiting and admin assistance on EPWP matters.
• Ensuring all files is up to date and ready for easy retrieval of documents for audit purposes.
• Liaising with Head Office for UI19 forms for terminated EPWP staff
• Monitoring EPWP projects (status)
• Dealing with complaints/queries
• Ensuring that COIDA processes are complied with
• Processing and monitoring terminations for terminated EPWP staff (resignations, end of contracts/projects, AWOL, etc.)
• Ordering of PPE for EPWP and permanent staff
• Keeping an updated database of all volunteers (recreational programs)
• Capturing of permanent staff leave forms.
• Capturing overtime on SAP
• Clock- in and clock out corrections of permanent staff.
• Completing HR120 forms for staff working overtime.
• Advising staff on HR and EPWP matters

Key Functions in bookings

• Processing bookings (Invoices) for community halls, Silwerstroom Resort and sports fields via SAP. (Profiled)
• Processing refunds for clients who have used municipal facilities. (resort or halls)
• Assisting with walk in clients who book at Resort or municipal facilities.
• Assisting with telephonic bookings for resort and municipal facilities.
• Dealing with queries from the public

Key Functions in Finance:

• Asset verification within area
• Updating Asset list for inventories of Area
• Updating asset verifications on SharePoint
• Supervising store room and keeping an updated inventory list and bin cards of all stock being booked in and out
• Doing a regular stock take
• Processing notifications via SAP (e.g fleet, alarms, securities)
• Processing reservations via SAP and distributing accordingly (stationary, PPE, refreshments, cleaning material)
• Process Purchase requisitions via SAP
• Assisting/Advising FO’s and Play Leaders wrt RFQ’s
• Working closely with Managers, Foreman’s, Supervisors and Operational staff wrt to fleet matters, keeping track of all petrol slips (filing record), assisting drivers with requesting new tags, keeping track of monthly mileages of all vehicles

Extra Functions:

• Minute taking of all management and admin meetings
• Coordinating meetings on behalf of Area Manager
• Doing follow-ups for area manager wrt meetings
• Assisting recreational team with monthly statistical reports
• Assisting recreational team with recreational presentations via PowerPoint
• Assisting recreational Team at Recreation functions e.g City Games (Official)

Wendy Pinder (AREA MANAGER) 021 444 2384/ 0845585891

Brian Vaughan (PFO)Tel: 021 444 7967/ 0737905353

Karen Vaughn (Specialist Clerk – Finance) -0813717047 /021 444 2689

Sandra Knozer (AO1 – Line Supervisor) 021 444 2409/0835385826

• Compile monthly labor reports of EPWP staff.
• Compile monthly Overtime reports of permanent staff.
• Compiling of monthly absenteeism report of permanent staff.
• Capturing of TNA forms (WSP 14)
• Monitoring of Employment contracts for newly appointed staff
• Filing of HR related documents
• Capturing of Applications of vacancies
• Ensure the contracts received from Head Office are correct by checking all relevant details against what has been submitted to their office for contract generation (EPWP).
• Sending contracts to the Area office for signing
• Upon return, checking all contracts are signed correctly. Also checking that an assumption of duties form has been completed by the incumbents (EPWP).
• Making copies and scanning contracts for our records (EPWP).
• Keeping a filing register of all contracts and relevant documentation
• Processing of Time and Attendance records for the EPWP staff appointed in the district.
• Checking accuracy of electronic timesheets captured against the actual timesheets submitted from the areas. Ensuring any discrepancies are brought to the attention of the Administrative Officer.
• Keeping a filing register of all time and attendance records of the EPWP staff
• Assisting the Personnel Clerks with e.g. checking of overtime applications, checking time and attendance records.

PERSON TO CONTACT

Lecrusha Golding (line supervisor)

Administrative Officer 3

Tel. No. 021 444 5042

Cell: 084 477 1550

Rolinda Allie

Administrative Officer 2

Tel: (021) 444 7232

Cell: 083 339 2757