Microsoft office
Nicole Kok
Talent & Acquisition Specialist
Pietermaritzburg
Summary
A dedicated Talent Acquisition Specialist successful at managing full recruitment life cycle. Develops and implements customized strategies to meet specific position requirements and source qualified candidates. Offering 3 years of recruitment strategy development.
Overview
8
8
years of professional experience
Work History
Talent Acquisition Specialist
Illovo Sugar (PTY) (LTD) - Eston
4 2023 - Current
- Partner with departmental managers to ascertain hiring needs and subsequently provide candidate recommendations.
- Create and distribute job postings on notice boards, corporate career sites and social media networks to increase reach.
- Develop, network and maintain successful relationships with external recruitment agencies to ensure the attraction of the best talent.
- Implemented innovative recruitment strategies to increase number of high-quality job applicants.
- Implementation of the standard recruitment and assessment processes, which are components of the Talent Management Framework, to enhance business performance.
- Pre-screen resumes prior to sending to hiring managers for consideration.
- Generate reports to monitor and ensure that vacancies are closed within the expected time-frame.
- Implement proactive recruitment / sourcing methods, to develop high quality active and passive candidate pipelines aligned to the diversity and succession plan strategy.
- Partner with external psychologists to understand assessment results for recruitment and / or development decisions.
- Facilitated internal mobility opportunities through proactive identification of high-potential employees suitable for advancement or lateral moves within the organization.
- Reduced time-to-fill for open positions by implementing efficient recruitment strategies and effective collaboration with hiring managers.
- Source and screen candidates for manufacturing and service department roles.
- Worked with hiring managers to coordinate interviews, offers, and onboarding.
- Ensure recruitment data integrity for successful confidentiality and compliance requirements.
- Act as brand ambassador to educate candidates on culture, career growth, benefits, and advantages of working for company.
- Improved interview processes through the development and implementation of structured interview guides tailored to each role's unique requirements.
- Developed and maintained strong working relationships with executives, HR team, and hiring managers to foster partnerships that produced consistent results.
- Streamlined onboarding processes for new hires, ensuring a smooth transition into the organization while minimizing time to productivity.
- Trains and coaches managers on Talent Management principles, processes - recruitment, onboarding and use of psychometrics.
- Tailor the Employment Equity site plan to align with the group strategy & actively recruit to ensure targets are achieved.
- Promote and comply with the company's procedures, policies and guidelines.
- Managed full-cycle recruiting process for multiple roles simultaneously while maintaining high-quality standards in candidate assessment and selection.
HR Graduate Trainee
Illovo Sugar (PTY) (LTD) - Eston
05.2022 - 03.2023
- Completed a semi-structured programme which provided exposure to the various functional areas of Human Resources
- Improved problem-solving abilities by actively engaging in brainstorming sessions and contributing to solution development.
- Worked in various departments to gain hands-on experience.
- Enhanced team collaboration by participating in group projects and sharing innovative ideas.
- Acquired foundational knowledge of company policies and procedures through rigorous study of internal documentation and resources.
- Contributed to a positive work environment with proactive participation in team-building activities and social events.
- Showcased initiative in acquiring new skills beyond required training objectives, positioning oneself as a valuable asset to the organization.
- Generated comprehensive reports for management review, showcasing progress towards company goals.
- Successfully implemented business and HR-related communication to site.
- Pre-screened CSI project requests and acquired and presented quotes to HR manager for approval. Co-ordinate the handover and implementation of CSI projects.
- Co-ordinated the distribution of pay slips and provident fund statements.
- Arranged site medical aid visits and related activities.
- Provide HR Admin (filing, procurement, minute taking, bargaining councils reports/grading outcomes/meeting scheduling)
- Co-ordinate recruitment, talent, learning and development, performance management, IR processes.
- Ensure HR administration to standard/process (filing, procurement, minute taking, barg councils reports/grading outcomes, etc)
- Communicate and track HR policy updates.
- Provides site L & D support through training co-ordination, capturing post training records, maintaining records for BBBEE verification/audits, part time/educational grant admin, skills development report input
- Highlight: Acted in the Recruitment Officer role whilst the position was vacant and managed to reduce the recruitment turn around time.
Senior Management Assistant
Illovo Sugar (PTY) (LTD) - Eston
07.2019 - 04.2022
- Maintained appointment diaries for the senior management team
- Co-ordinated management meetings to ensure resources, venues and catering requirements were met.
- Managed the Employee engagement events and HR related functions.
- Distributes and collects both incoming and outgoing mail for the senior management team
- Prepared and captured financial journals.
- Performed monthly recons.
- Perform general administration duties for the Eston Senior Management team
- Skilled in Illovo Systems: Maximo, Kronos, Tranquility
- Wrote reports, executive summaries and newsletters.
- Administration and preparation of car allowance claims for middle and senior managers
- Prepare and perform various site communications such as
- Co-ordination and administration of shop steward and management meetings.
Maintenance Administration Clerk
Illovo Sugar (PTY) (LTD) - Sezela
03.2017 - 06.2019
- Assist the Maintenance Foreman's with general clerical work, data entry and parts inventory
- Perform work daily on specialized maintenance software, including the initial setup of the software
- Complete special projects as assigned by Maintenance Foreman's and Planning Officer
- Assist with ad hoc administrative duties as required
- Review the artisan's daily work orders for maintenance performed and parts that were used in the plant
- Prepare reports as needed and file/record the reports as required.
Human Resource assistant (Internship)
The Witness Printing and Publishing Company
06.2016 - 11.2016
- Responsible for recruitment, selection and induction process
- Responsible for shortlisting candidates and setting up interviews
- Conducting reference checks and verifying qualification certificates
- Preparing employment packs for HR personnel files
- Collecting and sorting all payroll documentation
- Ensuring that employee records are up-to-date by conducting an audit of HR personnel files
- Responsible for managing all training administration for employees
- Sending out business communications
- Ensuring that poor performance reviews were conducted fairly by departmental managers with minute taking
- Confirm employment of current or past employees
- Conduct exit interviews
- Ensuring the integrity of the HR database
- Responsible for organising CSI projects
- Responsible for drafting contractual letters, organising office events and dealing with various staff requests
- To perform any ad-hoc administration duties and to assist in the absence of the HR Manager.
Education
Bachelor of Commerce Honours in Human Resource Management -
Management College of Southern Africa (MANCOSA)
Bachelor of Social Science degree - Business management and Psychology
University of KwaZulu-Natal, Howard college campus
Grade 12 - Bachelor's Pass - undefined
Queensburgh Girls' High School
Skills
Self Motivation
Training and mentoring
Documentation and Recordkeeping
New Hire Onboarding
Candidate Sourcing
Salary and benefits negotiations
Data Analysis
Relationship Building
Problem-solving abilities
Key Competencies And Skills
Prioritising workloads to meet changing and conflicting demands, Auditing personnel records to ensure completeness and accuracy of information, Taking minutes of meetings, Ensuring that all confidential information is kept safe, Preparing disciplinary and grievance material, Keeping up with high volumes of work, Computer literate (MS Office, Word, Excel and PowerPoint), Exceptional communication and negotiation skills, Able to work in settings where discretion is required, Treating all enquiries from employees in a polite, friendly and welcoming manner, Ability to maintain composure and remain calm under pressure, Willingness to learn new skills, Having an enthusiastic approach to completing tasks, Able to approach problems with a logical and determined mind-set., Ability to work positively in a team.
References
- ILLOVO SUGAR (PTY) (LTD) - ESTON, Philemon Nkosi, General Manager, 083 787 0730
- ILLOVO SUGAR (PTY) (LTD) - SEZELA, Donovan Meintjies, Planning Officer, 039 975 8081/ 083 656 6289
- THE WITNESS PRINTING AND PUBLISHING COMPANY, Amelia Anandham, HR manager, 083 262 8438
Software
Excel
Microsoft Word
Powerpoint
SAP
Timeline
HR Graduate Trainee
Illovo Sugar (PTY) (LTD) - Eston
05.2022 - 03.2023
Senior Management Assistant
Illovo Sugar (PTY) (LTD) - Eston
07.2019 - 04.2022
Maintenance Administration Clerk
Illovo Sugar (PTY) (LTD) - Sezela
03.2017 - 06.2019
Human Resource assistant (Internship)
The Witness Printing and Publishing Company
06.2016 - 11.2016
Talent Acquisition Specialist
Illovo Sugar (PTY) (LTD) - Eston
4 2023 - Current
Bachelor of Commerce Honours in Human Resource Management -
Management College of Southern Africa (MANCOSA)
Bachelor of Social Science degree - Business management and Psychology
University of KwaZulu-Natal, Howard college campus
Grade 12 - Bachelor's Pass - undefined
Queensburgh Girls' High School