Senior Provisioning Administration Officer
Department of Home Affairs
Pretoria
04.2011 - Current
- Administration in Director’s office
- Monitor and manage unit budget, shifting of funds , correction of budget misallocation and reconciliation of Directorate’s budget against expenses took place on monthly basis
- Compiling of BI488 for acquisition of service and assets and ensuring that procurement process comply with policies and procedures with adherence of PFMA and BBBEE
- Ensuring that invoices are submitted and paid within 30 days
- Administrating Asset Management System(BAUD), updating and balancing of Asset Register
- Ensuring effectiveness of management of asset verification, disposal and losses process
- Recording and reconciliation of new acquired or procured assets in register using BAS, LOGIS and BAUD systems on Monthly basis and correcting misallocation as per BAS item codes
- Maintaining and updating Asset register on daily basis
- Reconciliation of Leased asset and recording newly acquired Leased assets
- Liaising with end users concerning expired Lease contracts and ensuring that contracts that have expired are terminated or extended according to RT3 of 2009 from National Treasury
- Reconciliation and consolidating Departmental asset register per classification and BAS item code with Trial Balance to fit Asset note
- Liaising with asset controllers from Provinces regarding all assets issues including LOGIS, BAS and BAUD queries
- Creating ICN on LOGIS and ensuring that interfaces correctly to BAS as assets
- Compiling and consolidating disposal register for Head Office and Provinces compliant with National Treasury Regulation. Ensuring that all procedures and processes for disposing assets of Department are correctly followed (e.g writing of submissions, donation letters and etc.)
- Recording and ensuring that assets that are disposed, lost and transferred to and out of Department are correctly adjusted on BAUD system and necessary documentation are provided
- Compile Asset note which fits to Departmental financial statement and ensuring that it reconcile to asset registers
- Attending to internal and external audit queries and findings.
- Administers leave and other human resource related requirements in directorate
- Providing guidance to staff on compliance of relevant policies and mentoring interns in the unit
