NHLANHLA ZUMA
KwaDlangezwa
Summary
Experienced professional seeking a position that utilizes extensive knowledge and expertise in the Higher Education Environment. Skilled in managing Faculty Administration and contributing to strategic planning. Committed to providing top-notch training at undergraduate and postgraduate levels.
Overview
10
10
years of professional experience
1
1
year of post-secondary education
Work History
Faculty Officer
University of Zululand
KwaDlangezwa
02.2022 - Current
- Coordinating examination committee meetings for Undergraduate students
- Follow up on marks capture system before deadline
- Updating and keeping record of moderators and examiners for all the departments in the faculty
- Entering of assessment weightings accurately into the system for all departments in the Faculty of Education
- Ensure that all qualifying students are on the graduation list
- Arrange travelling and accommodation bookings
- Obtain quotations, create a requisition for the purchasing of standard office items
- Giving advice on the application process to Undergraduate and Postgraduate students, programmes offered in the faculty of Education
- Downloading CAO applications, sending to HoDs for selections and thereafter capturing the statuses as per the department's final decisions
- Handle registration of undergraduate students in conjunction with the Faculty Manager and referring curriculum decisions to academic staff where specialised input is required
- Liaise with the Faculty Manager and Heads of Departments in handling modification and change of programme activities
- Compiling/Circulating agenda and taking minutes for the following meetings: Exam committee, Funza Lushaka Selection Committee
- Assisting the Faculty Manager with Faculty Academic Administration and Academic Structure
- Respond to emails by giving immediate advice on queries or referring them to the appropriate person for further advice
- Interact with internal and external stakeholders
- Assisting academic staff and when they require information such as printing class lists and converting to excel, providing them with student records and contact details, reports identifying top performing student
- Linking lecturers capture assessment and examination mark on (Enabler Funza Lushaka Bursary Coordination
- Selecting applicants to be awarded the bursary guided by the Funza Lushaka Policy
- Downloading and issuing placement letters for Funza Lushak Busary students
- Responding to requests made by the PEDs & DBE offices
- Maintaining records for funded students
- Providing advice/support to students at all levels about Funza Lushaka bursary programme
- Attending National Funza Lushaka bursary quarterly meetings to discuss and amend policy
Administrative Assistant
University of Zululand
03.2018 - 01.2023
- Take and direct calls to departments in the Faculty
- Make calls on behalf of the section / department when needed
- Deal with student queries
- Assist faculty by answering questions and providing information
- Assist students by determining who can best provide information needed by the student
- Providing basic and initial assistance to students with questions about classes, Registration, permissions, etc
- Using established guidelines (information in course catalogues, departmental and established policies and procedures), and assigning advisors
- Help to organize and conduct departmental events, as directed, by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs
- Maintain confidentiality of information collated and captured
- Prepare and coordinate mail, faxes, and express packages
- Maintain records of all documents pertaining to section / department
- File documents including the university policy documents
- Provide administrative support, including the composition and preparation of routine correspondence and presentations using computer software applications
- Take minutes for the department
- Coordinate the departmental functions
- Prepare and maintain telephone directory and other Faculty information
- Perform photocopying and other production services
- Provide reports and information when required
- Follow financial process as per instruction from HOD or Faculty Manager
- Maintain a filing system as per directive
- Schedule appointments, meetings, and make travel arrangements
- Inform the head of the section / department of all scheduled meetings and appointments
- Maintain an up-to-date diary as per the requirements
- Any other task directly or incidental to the post as directed by the HOD
- Ensure smooth and continuous functioning of the activities in the office
Administrative Assistant
University of Zululand
06.2016 - 01.2018
- Receive and GRV invoices
- Issue and receive supplier database forms from suppliers
- Capture supplier details on ITS
- Run monthly report to identify expired documents
- Request updated documents from suppliers and update the database
- Provide administrative support to ensure effective and smooth running of operations within the unit
- Obtaining quotations on a regular basis
- Placing of large volumes of orders
- Capturing of Electronic Requisitions on the ITS System
- Professional communication skills (verbal and written) and ability to communicate with stakeholders internally and externally
- Respond to all queries timeously
- Ability to conduct purchasing research
- Understanding of contract terms and conditions
- Sourcing of new suppliers
- High level negotiations with potential suppliers
- Update supplier performance information on the supplier database
- Maintain filing system and Maintain registers of files opened, files closed
- Ensure that records are safe and filled in a proper and correct manner
- Control, maintain and apply the filling system
- Responsible for the safe-keeping of files
- Opening, archiving of files and filing of files when returning
- Assist in the preparation of the departmental procurement plan
- Assist with the tender and quotation processes
- Attending the documents and correspondence receive and dispatched
- Assist clients in completing application forms and verifying that they are filled in accordance with Procurement Policy requirements, standards, and guidelines
- Resolve problems and complaints within the scope of work environments
- Provide highest level of prompt and friendly client service
- Update the register of the projects and requisitions
Part time Lecturer
Elangeni College
02.2016 - 05.2016
- Teaching students Public Administration N4
- Teaching students Municipal Administration N6
- Preparing a lesson for the students
- Preparing a test for the students
- Marking the test and record marks for submission
- Preparing an assignment for students, mark it and record marks
- Prepare administration for the class
- Prepare and submit a file with all the semester class administration work e.g
- Assessments, mark schedule and registers
Admin Clerk (Intern)
Department of Arts and Culture (DBN Archives)
04.2015 - 03.2016
- Render general clerical support services in the registry
- Record, organize, store, capture and retrieve correspondence and registry data
- Update registers and statistics by maintaining an effective filing system for the component for all incoming, outgoing and internal documents
- Handle routine registry enquiries
- Distribute documents/packages to various stakeholders as required
- Type correspondences, make copies and send and receive facsimiles
- Attend to all registry client queries and direct to relevant official for further assistance and provide the necessary assistance
- Receive, sort, open, stamp, record and dispatch all mail
- Distribute official notices
- Open and close files according to the record classification system
- Filing, tracing and retrieval of documents and files through file control register
- Maintain the filing system (amendments and additions)
- Control access to all files
- Provide supply chain clerical support services within the component
- Liaise with internal and external stakeholders in relation to procurement of goods and services
- Obtain quotations, complete procurement forms for the purchasing of standard office items
- Undertake stock control of office stationery
- Keep and maintain the asset and stationery registers of the component
- Liaise with internal and external stakeholders in relation to procurement of goods and services
- Complete the requisition form for the purchasing of standard office items and services
- Liaise with SCM on the timeous issue of orders for goods and services requisitioned
- Conduct asset verifications
- Investigate all discrepancies and report to the asset management and loss control components
- Advise asset management component regarding movement of assets and submit duly completed asset transfer form
- Report obsolete assets to asset management component
- Report missing assets to loss control policy
- Liaise with asset management component regarding tagging of new assets
- Act as custodian in respect of assets located in common rooms
- Render general clerical support services to the unit
- Safe keep and validate the KZN vehicles keys, logbook and petrol cards
- Issue KZN vehicles to authorized drivers
- Check if trip authorization form is completed correctly by applicant, authorized and date stamped
- Perform vehicle inspection with driver before and after trip
- Complete monthly log returns
- Perform vehicle maintenance checks
- Report accident damages
- Maintain office automation machines including fax, franking and photocopy machines
- Monitor and report building maintenance problems to the building manager and Public Works Department
- Attend to contractors carrying out site visits
- Liaise with the building manager, contractors and Department of Works to ensure that all maintenance problems are resolved
- Update the building maintenance register
- Facilitate boardroom and training center bookings
- Record minutes of staff meetings
- Attend to incoming calls and appropriately resolve issues raised
- Undertake the provision of personnel administration clerical support services within the component
- Maintain a leave register for the component
- Keep and maintain personnel records in the component
- Keep and maintain the attendance register of the component
- Arrange travelling and accommodation bookings of the unit
- Receive payroll and staff salary advice and distribute to staff
Education
Grade 12 - IsiZulu, English, Accounting, Tourism, Life Orientation, Business Studies & Mathematics
Mbuyiseni High School
KwaDlangezwa 01.2008 - 12.2008
Bachelor of Administration - undefined
University of Zululand
Bachelor of Public Administration Honours - undefined
University of Zululand
Registry and Records Management Certificate - undefined
Department of Arts and Culture
C1 (code10) - undefined
Advance Driving School
Skills
Education
Mbuyiseni High School, Grade 12, IsiZulu, English, Accounting, Tourism, Life Orientation, Business Studies, Mathematics, 12/2008, Senior Certificate, University of Zululand, Bachelor of Administration, 12/2014, University of Zululand, Bachelor of Public Administration Honours, 12/2019, Department of Arts and Culture, Registry and Records Management Certificate, 12/2016, Advance Driving School, C1 (code10), 12/2017
Alternatenumber
079 722 5499
Personal Information
- ID Number: 90101255620088
- Gender: Male
- Nationality: South African
Timeline
Faculty Officer
University of Zululand
02.2022 - Current
Administrative Assistant
University of Zululand
03.2018 - 01.2023
Administrative Assistant
University of Zululand
06.2016 - 01.2018
Part time Lecturer
Elangeni College
02.2016 - 05.2016
Admin Clerk (Intern)
Department of Arts and Culture (DBN Archives)
04.2015 - 03.2016
Grade 12 - IsiZulu, English, Accounting, Tourism, Life Orientation, Business Studies & Mathematics
Mbuyiseni High School
01.2008 - 12.2008
Bachelor of Administration - undefined
University of Zululand
Bachelor of Public Administration Honours - undefined
University of Zululand
Registry and Records Management Certificate - undefined
Department of Arts and Culture
C1 (code10) - undefined
Advance Driving School
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