Xero Accounting software
Hi, I’m
Ndzalama Arise Hlungwane
Accounts Payable Supervisor
Randburg
Summary
To work in an environment which encourages me to succeed and grow professionally where I can utilize my skills and knowledge appropriately.
Overview
3
years of professional experience
2
Certifications
Work History
PepsiCo
Accounts Payable Supervisor
11.2024 - Current
Job overview
- Supervise a team of 11 members
- Manage monthly processing targets
- Travel and Entertainment support
- Month end reporting
- Accounts Payable Reconciliation
- Cash book processing
- Forex Reconciliations and Payments
- PGT SAP super user
- Provide support to Financial Managers and Accounts Payable Lead
- Monthly and Weekly Payments reports
PepsiCo South Africa
Accounts Payable Assistant
12.2023 - 11.2024
Job overview
- Invoice verification through Abbyy
- Invoice processing on SAP System
- Vendor reconciliation
- Forex monthly reconciliations and payments
- Vendor payments
- GRIR maintenance
- Managing travel and entertainment claims through Concur system
- Implementation of PGT
- Workflows clearing
- Absa Corporate online banking
- Standard Bank online banking
- Forex Reconciliations and Payments
Bingo Vision (Pty) Ltd
Creditors Clerk
12.2022 - 11.2023
Job overview
- Capturing credit card statements
- Collecting Bank statement & accurately capturing to excel spreadsheet
- Check against the credit card statement if we have received all the slips and are signed
- Compile statement, credit card recon and slips together and send it for capturing by the 2nd working day for capturing on QB
- Request or receive, process & submit supplier credit applications
- Always seek to maximise Supplier payment terms
- Process and submit Supplier credit applications within 2 days of receipt
- Ensure that forms are accurately & fully completed with correct requested credit limit
- All relevant documents are submitted with the credit application
- Memos & Narrations on bills are clear & accurate to the expense, period & supplier being captured
- Ensure that invoice is valid for SARS requirements
- Ensure correct approval process & mandates of supplier invoices has been followed
- Alert management to any concerns relating to invoices & expense claims legitimacy or accuracy
- Ensure that processing batch deadlines meet to ensure timely receipt of invoices & expense claims
- Ensure uploaded documents & schedules follow correct naming conventions
- Receiving & following up on supplier invoices for processing
- Ensure correct approval process & mandates of supplier invoices has been followed
- Preparation of Payment batches
- Accurate checking if invoices are not duplicated
Signa Group (Pty) Ltd
Finance Clerk
12.2021 - 11.2022
Job overview
- Capturing credit card statements
- Collecting Bank statement & accurately capturing to excel spreadsheet
- Check against the credit card statement if we have received all the slips and are signed
- Compile statement, credit card recon and slips together and send it for capturing by the 2nd working day for capturing on QB
- Request or receive, process & submit supplier credit applications
- Always seek to maximise Supplier payment terms
- Process and submit Supplier credit applications within 2 days of receipt
- Ensure that forms are accurately & fully completed with correct requested credit limit
- All relevant documents are submitted with the credit application
- Suppliers are followed up within 1 week to confirm credit facilities & notified to relevant business unit
- New Supplier BBBEE Certificates are obtained on the same day as facilities are confirmed & diarised for new certificate to be obtained on anniversary date
- Supplier BBBEE Certificate verification control sheet maintenance is overseen to ensure accuracy & completeness
- Request and submit bank detail confirmation letters for loading of new beneficiaries on the bank platform
- Completing of debtor's vendor applications for relevant managers to sign
- Ensure all relevant documents are submitted with the client vendor applications
- Processing of Account Payable Invoices and claims
- Verifying of invoices, signatures, capturing, uploading in payment batches, renaming accurately and filling
- Ensure correct cost splits & GL account allocations of invoices Memos & Narrations on bills are clear & accurate to the expense, period & supplier being captured
- Ensure that invoice is valid for SARS requirements
- Ensure correct approval process & mandates of supplier invoices has been followed
- Alert management to any concerns relating to invoices & expense claims legitimacy accuracy
- Ensure that processing batch deadlines meet to ensure timely receipt of invoices & expense claims
- Ensure uploaded documents & schedules follow correct naming conventions
- Receiving & following up on supplier invoices for processing
- Ensure correct approval process & mandates of supplier invoices has been followed
- Accurate checking if invoices are not duplicated
- Ensure timely & complete processing of invoices for batches to be paid by deadline
- Ensure that all correctly signed off invoices are in the payment batch folder
- Maintaining list of company's printer locations are accurate and supplying usage report 25 of each month
- Monitoring of IC Expiry dates to confirm valid invoices
- Constant checking and monitoring expiry dates of all independent contractors in QuickBooks
- Liaise with Contract Clerk to if an expiry date is reached and not contract received
- Query with Contract Clerk invoices received for expired contracts
- Receiving & following up on supplier invoices for processing
- Ensure that invoice is valid for SARS requirements
- Filing of all applications/bank documents or other supporting evidence that is required to be kept and filled in hardcopy
- All hardcopy files must be checked and reviewed at least biannually to ensure unnecessary documents are being stored
Education
University of Johannesburg
Diploma In Accountancy
University Overview
GPA: 70%
Skills
Communication
Computer literacy
Time management
Team work
Leadership
Xero Accounting software
QuickBooks
SAP
SAP PGT
CONCUR
OUTLOOK
Field Of Interest
Finance
Disclaimer
I hereby declare that the above-mentioned information is correct up to my knowledge and I bear the responsibility for the correctness of the above-mentioned particulars.
Software
SAP ERP
QuickBooks
Concur
Sage Pastel
Certification
Programme in commercial accounting
Timeline
Accounts Payable Supervisor
PepsiCo
11.2024 - Current
Accounts Payable Assistant
PepsiCo South Africa
12.2023 - 11.2024
Creditors Clerk
Bingo Vision (Pty) Ltd
12.2022 - 11.2023
Excel Intermediate
06-2022
Finance Clerk
Signa Group (Pty) Ltd
12.2021 - 11.2022
Programme in commercial accounting
11-2021
University of Johannesburg
Diploma In Accountancy
04.2021