NDUMISO MTINTWENI

Administration and Secretariat Support: Media Relations

Department of Home Affairs

Pretoria

04.2021 - Current

Rendering of effective administration and secretariat support in Communication Services Unit.
Secure appropriate venue for Media Relations meetings and Minister/Deputy Minister's media briefings.
Prepare agendas with inputs from meeting/briefing participants.
Recording of minutes.
Act as the first point of contact for internal officials and members of the public.
Maintain an effective filing system for ease of tracking and retrieval of documents.
Responsible for updating media database and maintaining a strong relationship with various media houses such as SABC and Newsroom Africa etc.
Provide secretarial support for meetings and forums chaired by Director: Media relations.
Establish and maintain an efficient and effective correspondence and document management system for Media Relations unit.
Coordinate the acquisition of office supplies and materials for the unit.
Coordinate maintenance of the office equipment.
Manage travel arrangements, such as, booking of flights, car hire and accommodation arrangements.
Act as a travel coordinator and liaise with the travelling agent, Atantis corporate.
File all signed travel requisitions with invoices from the travelling agent.
Facilitate booking amendments and extensions.
Process S & T claims for Media Relation staff members.
Tracking and monitoring of budget expenditure and report to Media Relations Director.
Application of standard procedures for all financial transactions to ensure compliance with policy and the PFMA (Public Finance Management Act).
Purchase office consumables and stationery for Media relations unit.
Identify, analyse, and prioritize key stakeholders including the Community Members, Government, NGOs, Business Sector and the Private Sector.
Stay up to date with industry trends and best practices in stakeholder engagement.
Media monitoring - daily monitoring of print media (newspapers), online media, TV and radio platforms.
Manage the department's social media account by creating and monitoring engagements, and analysing performance metrics.
Respond to social media comments and inboxes on all DHA social media platforms i.e Facebook, X (tweeter) and Instagram.
Prepare weekly social media enquire reports.
Compile and submit own personal development plan.
Participates in relevant and application training courses, workshops as needed/directed.
Fast track the compilation and submission of performance agreements within deadlines.