NDOU PHATHUTSHEDZO

Company Overview: CIVIL AND CONSTRUCTION
Tender Management and Evaluation

• Creating and maintaining a tender calendar to manage several tender submissions concurrently
• Assessing tender specifications and requirements to determine important deliverables and risks
• Attended tender and contract meetings to ensure successful outcomes

Quality assurance and compliance

• Establishing and arranging all tender documentation, comprising technical, commercial, and legal documents
• Ensuring that all paperwork are accurate, comprehensive, and meet the tendering authority's standards
• Examining tender proposals to ensure they comply with every regulation and law that applies

Stakeholder Management and Communication

• Carrying out quality checks on all tender submissions to ensure the highest level of work
• Coordinating with external stakeholders, that involve clients, suppliers, and government agencies, to assure an efficient tender submission
• Presenting tender results with relevant internal stakeholders and providing comments on areas for advancement

Tender submission and coordination

• Ensuring prompt tender submission while adhering to tender rules and company regulations
• Coordinating with several departments to acquire the relevant information and paperwork for tender submissions

Reporting and Record Keeping

• Generate frequent reports on tender activity, achievement rates, and lessons gained
• Ensure that all tender sufficient evidence is appropriately recorded and archived for further use

Contract Negotiation and Administration

• Assisting in the negotiation and finalization of contracts arising from successful tenders
• Providing administrative support for post-tender activities, including contract management and project handover

Communication and Correspondence

• Communication with customers and colleagues
• Managed the admin mailbox, emails, and phone calls

Company Overview: CONSTRUCTION

Administrative Support

• Compiled quotation and invoices for clients
• Prepared letters and reports for clients
• Maintained accurate and up-to-date records, including time sheets and salary figures

Operations management

• Coordinated with employees, suppliers, and clients to establish smooth operations
• Managed office facilities, including opening and closing procedures
• Managed the assets register and ensured that all assets were up to date

Quality Control and Compliance

• Conducted quality control reviews and proofread final documents for accuracy
• Ensured company documentation was current and compliant

Financial Management

• Managed office budgets and maintained proper financial records
• Ordered and managed office supplies and equipment

Procurement and Documentation

• Procured necessary materials for clients
• Maintained up-to-date documentation of tenders and contracts
• Checking and distributing documents

Company Overview: TECHNICAL SERVICES

Reporting and Record Keeping

• Creating and maintaining a records management system
• Retrieving information from the filing system when requested
• Updating existing records
• Recording of requisition, purchase order and invoices
• Performing data entry tasks
• Maintaining company archives