Ndiya Matshaya
Accounts Payables Specialist | Finance Administrator
Boksburg
Summary
Highly adaptable and motivated BCom Accounting student with approximately +12 years total working experience. Currently seeking a full-time position as Accounts payables specialist. With steadfast dedication I would be willing to undergo any required onboarding tasks.
Overview
13
13
years of professional experience
Work History
Purchase to pay specialist
Epiroc
06.2024 - 05.2025
- Process transactions (invoices, credit notes)
- Match supplier invoices with purchase orders and resolve discrepancies.
- Post invoices into accounting system on a daily and timely basis while ensuring invoices are coded correctly to the correct GL accounts and cost centres
- Prepare payments.
- Perform month-end activities and reporting.
- Analyse vendor accounts, solve negative balances.
- Reconcile vendor statements.
- Performance according to KPI and company policy
- Communicate with vendors to resolve account discrepancies and respond to vendor inquiries.
- Communicate with customers, provide support and solutions.
- Participate in improvement and optimization projects to improve tools, processes, or way of working.
- Participate in ad-hoc projects and special tasks, as assigned.
- You will be expected to carry out any other function or duty as may be required in terms of 'The Epiroc Way'.
- 11 months maternity reliever contract
Site Administrator
Frazer Alexander
07.2016 - 06.2023
- Management of company assets on a site level.
- Perform any other site and administration duties as required
- Obtain a quotation and raise a requisition for every purchase from FA approved suppliers, ensure that requisition is approved by the Site Manager or Plant Manager before placing the order with the supplier.
- Place the order on the system, once order number is obtained, place an order with the supplier. Once goods have been received, grv the item/s on the system.
- Should items be delivered on a delivery note, ensure that you receive a correct tax invoice from the supplier. A tax Invoice must state 'Tax Invoice', the full supplier’s name, address, contact details and their VAT number. In addition to these details, FA full company name, address, contact details, and description of the items purchased must appear on the 'Tax Invoice'.
- Match up your requisition, order, delivery note and Tax Invoice documents together, load them on the 'H' drive to be accessed by Shared Services, as well as submit them to Shared Services creditors clerk with a transmittal note.
- Orders for each month can only be grv’d during the course of that particular month and on 1st of the following month. No orders for the following month may be grv’d on the 1st of the following month
- Follow up on outstanding orders on a weekly basis and as and when required, request that an order be cancelled should you have found an alternative supplier.
- If items of stock are purchased for site consumption, ensure that all transactions are recorded physically and checked on a weekly basis. Should you notice that there is any variance of items relating to stock you are to notify your Site Manager as well as the Ass. Financial Controller
- HR-Related Administration
- Receive, verify, follow-up, action and process employee documentation.
- Update internal HR databases.
- Review HR policies and procedures.
- Assist in all disciplinary and employee related matters.
- Assist in the coordination of training related matters.
- Assist in the coordination of communication related matters.
- Ensure compliance with relevant legislation and Fraser Alexander policies and procedures.
- Provide administrative support on HR people management processes (talent management, individual development plans, performance development)
- Coordinate process relating to employee onboarding and terminations.
- Participate in HR projects.
- Monthly Reporting and Audits
- Support the HR Business Partner in extracting compiling, distributing and record keeping
- Relating to daily, weekly, monthly payroll and ad hoc HR reports.
- Consolidate and compile various information required for reporting purposes.
- Conduct internal audits on various HR processes.
Creditors Clerk
Emperors Palace
01.2013 - 06.2016
- Responsible for over +/-R52m and about 350-400 payments per month collectively, with full function of creditors
- Preparing payments as approved by management and Adherence to policies and procedures of the company
- Supply details of accruals at month-end
- Verifying supporting documents and resolving and queries within the facility
- Process all incoming invoices, credit and debit notes according to the companies policies whilst maintaining high levels of quality and accuracy.
- Perform various tasks related to revenue control
Accounts Payables Reconciler
Chubb Security
01.2012 - 12.2012
- Verifying supporting documents and authorization and complete Creditors Reconciliation
- Clean Creditors book and accurately process payments
- Assist auditors with information on request
- Update existing and new Vendors
Education
Boston City College
Benoni, Gauteng Skills
Computer Skills Course Westonaria Open Learning Centre
Subjects: Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft, PowerPoint, Microsoft Outlook, and Windows
Strong problem-solving
Good communication (both written and verbal)
Analytical
Emotional Intelligence
Critical thinking
Time management
References
- Lincoln, Lundie, Purchase to Pay Manager, lincoln.lundie@epiroc.com, 0118219060, 0788047031, Epiroc
- Deon, Van Staden, Plant Accountant, DeonVS@fraseralexander.co.za, 0119293839, 0829235171, Fraser Alexander
- Peterson, Hadebe, Fixed Assets Controller, phadebe@emperorspalace.com, 011 928 1052, Emperors Palace
- Dean, Venn, Group Financial Accountant, dean.venn@chubb.co.za, 011 761 7387, Chubb Security
Timeline
Purchase to pay specialist
Epiroc
06.2024 - 05.2025
Site Administrator
Frazer Alexander
07.2016 - 06.2023
Creditors Clerk
Emperors Palace
01.2013 - 06.2016
Accounts Payables Reconciler
Chubb Security
01.2012 - 12.2012
Boston City College