Ndivhuho Confidence Kekane
Bushwillow Park Estate
Summary
Dynamic Senior Manager: Expenditure Management with strengths in financial analysis and compliance auditing. Experienced in Development and review of departmental policies, ensuring alignment with legislation and operational efficiency. Drives performance improvement through effective team leadership and strategic planning. Skilled in Expenditure Management, budget management, procurement strategy and Financial Reporting with sounds knowledge of IFRS and GRAP. Manages comprehensive financial reporting and variance analysis to ensure fiscal responsibility. Implements best practices in payment processing and payroll management to enhance financial performance. Proficient in Microsoft Excel, Power Point, Syspro, Caseware.
Overview
19
19
years of professional experience
Work History
Senior Manager: Expenditure Management
Legal Aid South Africa
08.2022 - 04.2026
- Develop, monitor and review departmental accounting policies, procedures and processes for submission to Management Exco and/or Board for approval as required.
- Ensure all Provincial Accountants and Finance staff are familiar with and implement all finance policies and procedures and maintain systems to ensure operational efficiency.
- Ensure that all actions of Legal Aid SA are compliant with the legislation and regulations and that all statutory reporting and submission deadlines are complied with.
- Prepare monthly statements by collecting data, analysing and investigating variances, and summarising data, information, and trends.
- Ensure effective and efficient payment processing. Quarterly reporting on procurement against set target.
- Ensure administrative efficiency and effective control relating to the handling, routing and filing (physical or electronic) of incoming invoices and the assessment of practitioners’ accounts and the pre-checking of trade creditor accounts.
- Supervise any Accounts Payable.
- Review age analysis, Approve Reconciliation, Review and invoice before submitting for payment approved against signed SLA.
- Payroll Management, Organization Costing 2800 employees; Review of monthly costing for the Department against approved and filled vacancies. Approval of organization monthly payroll. Review of salary posting against costing. Approval of bank transfer for salaries. Monthly EMP201 and Annual EMP501 signoff. Ensure effective payroll administration and accurate and timeous payment of salaries and statutory payments.
- Effective and efficient management of infrastructure requirements for the National Office. Procurement of Cleaning, Security and Maintenance service, Negotiating with service provider for market related rate. Chairperson Bid specification committee and Bid Evaluation committee.
Manager: Budgets and Suppliers Management
Legal Aid South Africa
11.2015 - 08.2022
- Design the MTEF and Budget templates.
- Liaise with the National Treasury for allocation letters.
- Development and review of the unit’s standards for MTEF/Budget purposes.
- Consolidate the MTEF and the budget for the organization and balance it to the approved allocation.
- Prepare a contractual obligations schedule to ensure better alignment of the contract with the MTEF allocation.
- Prepare a management report to be submitted to the Board with the MTEF.
- Prepare the National Treasury estimate of National Expenditure (ENE).
- Consolidate the budget and prepare a management report for Board approval.
- Design the budget structure for the budgeted to be uploaded into the system.
- Submit the approved budget together with the narrative and database to National treasury.
- Ensure that the approved budget is uploaded into the financial system before the end of the financial year.(Syspro).
- Align the business plan to the budget.
- Management of the budget book printing process. Review the different draft processes.
Regional Finance and Administration Manager
Legal Aid South Africa
02.2010 - 10.2015
- Compile annual budget in terms of the approved MTEF and unit standards per cost centre and line items.
- Development and reviewing of units unit standards for budgeting purpose.
- Consolidate all 13 Local Offices budgets inputs and check for any material variance on inputs and approved MTEF allocation.
- Ensure that all contractual obligations are budgeted for correctly by verifying all the contract against the budget before submission to board for approval.
- Manage over and under expenditure by printing the month income statement (expenditure report) and discussing it with executives on monthly forums.
- Monitoring of expenditure against approved budget/forecast on a monthly basis.
- Variances from approved budget to be identified and addressed immediately.
- Printing and clearing only outstanding and invalid commitments.
- Printing of monthly trial balance to ensure that all expenditure have be allocated to the correct line items.
- Prepare and check corrective journal for any misallocation.
- Efficient management of Infrastructure and assets in terms of the policy and procedure.
- Ensure that all assets have been insured to safeguard them against any losses.
- Conduct quarterly verification to ensure that the assets that are in the office are also accounted for on the fixed assets register.
- Performing monthly assets reconciliation by comparing the fixed assets register and the general ledger to ensure that all assets acquisitions are updated on the fixed assets register.
- Procurement of computers hardware equipment and Motor Vehicle in terms of the capital assets replacement program.
- Approval of requisitions on the financial systems.
- Ensuring the supply chain policy has been followed before approval of requisition.
- Provide guidance to the Regional operations Executive before approving any expenditure.
- Coordinating regional tenders process, inputs on tender adverts, tender receiving, closing and bid openings.
- Provide training to the Local offices regarding Supply chain issues.
- Checking for compliance from the justice centres before requisitions are approved on all procurement above R30K.
- Ensuring that all deviations from procurement are recorded and approved by the accounting officer.
- Ensuring that all invoices received from supplier are paid within 30 days of receipt by monitoring the creditors statistics daily.
- Printing and monitoring of outstanding Goods receiving notes report and commitment report.
- Compiling and calculations for straight lining of leases in terms of GRAP 13 for Mid-year and yearend financial statements.
- Preparation of schedule for non-current assets held for sale in terms of GRAP 100.
- Updating of client contribution report for revenue disclosure.
- Compiling the year end accrual schedule to ensure that all expenditures relating to previous financial year are accounted for in the correct accounting period.
- Prepare as schedule for borrowing cost in terms of GRAP 5.
- Preparing quarterly financial statements for the region.
- Annual risk workshop to identify the top risk for the department, develop a risk tracking and monitoring sheet for monthly reporting.
- Risk profiling of the Administration Managers reporting to me.
- Providing support to the centres that have been classified as high risk.
- Auditing the high-risk arrears and ensure that that all mitigation measures are in place in order to combat risk.
- Provide support training to Admin Managers and Justice centre executive on arrears identified as high risk.
- Manage and monitor the correct use of petty cash in terms of the standard operations procedure.
- Monitoring of implementation of internal and external audit finding by developing a profile for most common finding.
- Consolidate monthly and quarterly regional reports EG. Vehicle maintenance report, commitments report, GRN reports and month expenditure report.
- Performance management of Managers by conducting one on one performance reviews per annum.
- Conduct six contact meetings with the Administration Managers to provide update on performance and provide information on updated policies.
- Review the Finance Standard Operations procedures and update them on yearly basis.
- Implementation of business plan, and monitoring there off.
Senior Accountant: Budget and Financial Management
Ekurhuleni Metropolitan Municipality
09.2009 - 02.2010
- Providing financial support to the Department in issues relating to : Budgeting, Planning and Monitoring.
- Expenditure management.
- Checking for compliance with Supply chain regulation.
- Monthly reporting of deviations.
- Produce financial reports for the Executive.
Accountant: Budget and Financial Management
Ekurhuleni Metropolitan Municipality
09.2008 - 08.2009
- Design the MTEF template to be submitted to department.
- Consolidate the MTEF submission.
- Comply the annual budget for the department and consolidate the departments submission.
- Create vote number (line items structure) for the budget to be uploaded on the venus system.
- Monthly reporting to Executive directors for the departments on both actual vs projected expenditure.
- Budget monitoring on both capital and operating to ensure that expenditure is allocated to the correct line items.
- Providing financial comments on all capital and long-term lease agreements.
- Assist with insurance and risk matter for the department.
- Approval and ensuring that all capital and furniture purchased are aligned to the organizational internal process.
- Checking for compliance for all capital purchases in terms of the supply chain management policy.
- Compiling monthly national treasury report.
- Consolidation of the mid-year adjustment budget to be tabled before the portfolio committee.
Sub Accountant: Insurance and Risk Management
Ekurhuleni Metropolitan Municipality
11.2007 - 06.2008
- Managing the claims process of the council.
- Assessing the Agreement of Loss before approval by the executive.
- Communicating the claims outcome to the general public and the department.
- Maintaining an effecting filling system of all claims.
Education
POST GRADUATE DIPLOMA - ACCOUNTING SCIENCES
INSTITUTION OF ACCOUNTING SCIENCE
06.2026
Advanced Diploma - Accounting Sciences
University OF South Africa
01.2026
Senior Leaders Development Program -
University OF Witwatersrand (WITS)
01.2016
B Tech - Cost and Management Accounting
Central University of TECHNOLOGY
01.2007
National Diploma - Cost and Management Accounting
Central University of TECHNOLOGY
01.2005
High School -
Eric Louw High School
Musina01.2001
Skills
- Financial analysis
- Budget management
- Compliance auditing
- Data interpretation
- Team leadership
- Project management
- Procurement strategy
- Process optimisation
- Leadership skills
- Training and Development
- Cost reduction and efficiency
- Decision-Making expertise
- Customer relationship building
- Strategic thinking
- Cross-functional team leadership
- Performance monitoring
- Strategic leadership
- Strategic planning
- Strategy execution
- Change management
- Negotiation
- Reporting management
- Operational support
- Microsoft Excel
- Budgeting and financial analysis
- Facility management
- Regulatory compliance
- Supply chain management
- Corporate governance
- Contract management
- Contract negotiation and administration
- Policy development
- Financial reporting
- Financial risk analysis
References
- Ms Belinda Segooa, Manager Budgets- Ekurhuleni Municipality, 011 999 2983, 0718647153, belinda.segooa@ekurhuleni.gov.za
- Ms Tintswalo Mofokeng, Chief Financial Officer- Legal Aid SA, 011 877 2040, 083 705 9981, tintswalo.mofokeng@legal-aid.co.za
- Ms Ndiitwani Liphosa, Senior Manager Budget and Reporting, Legal Aid SA, 082 926 5673
Personal Information
ID Number: 8406090552085
Languages
English
Advanced
C1
Afrikaans
Intermediate
B1
Accomplishments
- Saved the organization R2 million in Security Cost through negotiation with the service provider to extend the service two extra sites at no additional charged.
- R1 MILLION saved on cleaning materials through and effective inventory management system and only ordering as as when required
- Improved efficient in the Payroll department through training and monitoring, and reducing 12 months backlog of capturing in 3 months.
- Created invoice monitoring dashboard resulted in 98% of invoices paid with the 30 days of receipts
- Increased revenue from interest received from Corporation of Public deposits amounting R6 million by delaying payments until they are 25 days old.
- Oversaw a project that integrated the Provincial office and Local office resulting in organization saving from Municipal services, Security Service, Office Rental.
- Worked Directly with the CFO to reduce inefficient in the budgeting system, Increased the lifespan of certain assets, eliminated non essential costs and implemented delayed recruitment of Non Critical position in consultation with Human Resources.
- Nominated as Program Manager of the year 2024
Timeline
Senior Manager: Expenditure Management
Legal Aid South Africa
08.2022 - 04.2026
Manager: Budgets and Suppliers Management
Legal Aid South Africa
11.2015 - 08.2022
Regional Finance and Administration Manager
Legal Aid South Africa
02.2010 - 10.2015
Senior Accountant: Budget and Financial Management
Ekurhuleni Metropolitan Municipality
09.2009 - 02.2010
Accountant: Budget and Financial Management
Ekurhuleni Metropolitan Municipality
09.2008 - 08.2009
Sub Accountant: Insurance and Risk Management
Ekurhuleni Metropolitan Municipality
11.2007 - 06.2008
POST GRADUATE DIPLOMA - ACCOUNTING SCIENCES
INSTITUTION OF ACCOUNTING SCIENCE
Advanced Diploma - Accounting Sciences
University OF South Africa
Senior Leaders Development Program -
University OF Witwatersrand (WITS)
B Tech - Cost and Management Accounting
Central University of TECHNOLOGY
National Diploma - Cost and Management Accounting
Central University of TECHNOLOGY
High School -
Eric Louw High School