Summary
Overview
Work History
Education
Skills
Personal Information
Training
Timeline
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Kgagamatso Chimelwane

Kgagamatso Chimelwane

Data Manager
Boksburg

Summary

Mr. K. Chimelwane, a skilled professional in public health data informatics, has a successful history of implementing and managing health programs. From his early involvement in the TIER.NET program rollout to his current role as Project Manager at WITSRHI, he has consistently shown expertise in data management and program development. His experience at RightToCare and BroadReach highlights his leadership abilities and drive to improve healthcare outcomes. With a focus on M&E compliance and programmatic dashboards, Mr. K. Chimelwane continues to make significant contributions to health systems strengthening. He currently serves as a Data Manager for Righttocare - Anglo Private Funded Programmes.

Overview

19
19
years of professional experience
2014
2014
years of post-secondary education
5
5
Languages

Work History

Data Manager

RtC Anglo American
02.2023 - Current
  • Company Overview: Non-governmental Organisation – Public Health
  • Leads the planning and execution of M&E technical assistant projects.
  • Manage day to day activities of all M&E staff in the provinces and districts.
  • Stakeholder and relationship management with internal and external matters regarding matters related to monitoring, evaluation, data management, and information systems in the programme.
  • Provide input in the design, improvement, and implementation of the district monitoring and evaluation, and data management plans.
  • Coordinate the implementation and routine monitoring and evaluation and data management activities for RTC for programmes and project.
  • Implement best M&E and data management practices across programmes and projects.
  • Facilitate trainings on monitoring and evaluation and data management.
  • Coordinate the implementation of standard operating procedures for M&E tools and data management systems.
  • Provide oversight and guidance in the implementation of M&E and data management Right to Care technical assistance projects.
  • Provide routine M&E training and mentoring of HSS M&E staff and programme teams.
  • Provide routine data management training and mentoring within facilities and to programme staff.
  • Technical supervision and coaching of M&E and Data Officers to ensure quality M&E technical assistance for DoH and coordination in programmes and districts.
  • Conduct routine data quality audits and M&E site to ensure data quality across all programmes.
  • Design and conduct Data Quality Audit and follow up on implementation of audit recommendations by programmes/districts on regular basis.
  • Ensure M&E activities are coordinated and conducted according to annual M&E Plans.
  • Co-facilitate routine data review session sessions of all key indicators weekly and monthly to ensure data for decision making by programme/project teams.
  • Monitor and evaluate district’s overall progress against set outputs and outcome targets.
  • Task monitoring and oversight for all M&E district staff (M&E Officers, Data Quality Mentors and Data Capturers).
  • Provide ongoing M&E technical support for district activities through input during weekly, monthly and quarterly meetings.
  • Continuous tracking and resolution of problems identified in the RTC M&E systems and data collection systems.
  • Participate in data collection for RTC HSS Programme evaluation cycles.
  • Contribute towards the development and implementation of a monthly data quality report for the district.
  • Ensure source documents (M&E Tools, Manuals & SOPs, Reports) are kept and made available in accordance with written policy (original word templates).
  • Conduct second review of electronic data including cross checks between paper-based and electronic data.
  • Train staff on data collection and meeting data quality standards.
  • Provide quality assurance and quality control for qualitative data transcription of M&E data.
  • Ensure submission of Monthly Reports by districts, according to District Reporting Plan.
  • Contribute towards the development and implementation of a data analysis framework for quantitative and qualitative data for all district projects.
  • Verification, coding and cleaning data before data analysis.
  • Prepare tables and figures for communication of monitoring and evaluation results.
  • Respond to adhoc request for data analysis request using M & E data for reports that are not available in the reporting function of the database.
  • Conduct data analysis for RTC baseline and endline assessments.
  • Contribute to the designing data entry templates with appropriate quality control and logic checks for manual and electronic data capturing as required.
  • Participate on the development of comprehensive district Data Management Manuals and Standard Operating Procedures for all programmes (including issues such as data collection, data flow, tracking changes made on study questionnaires, programming of tablets/data entry templates, back-up systems for electronic data systems, tracking of questionnaires including quality control procedures from the field all the way to the point of data analysis.
  • Ensuring the accuracy in capturing of all relevant programme monitoring and evaluation data at acceptable quality standards.
  • Ensuring capturing of project audit data prior to integration into RTC Qode and Knowledge Centre implementation.
  • Capturing of weekly, monthly, quarterly, semi-annual and annual reporting data into relevant systems (e.g: DATIM).
  • Submission of routine weekly, monthly and quarterly reports as required by M&E Plan, Data Management Plans and District Reporting Plan.
  • Ensure daily reporting is strictly implemented by all data teams.
  • Ensure the RtC MP team meets all M & E reporting deadlines by multiple stakeholders.
  • Verify Monthly, Quarterly, Semi-annual and Annual PEPFAR Reports and confirm data accuracy/consistency prior to submission to USAID and the DoH.
  • Provide follow-up district level support for RTC Qode/Knowledge Center administrative tasks and implementation in the district.
  • Assist in the designing, prototyping, testing implementation and operational maintenance of RTC database.
  • Assist in enhancement of existing district programme and projects related data management systems.
  • Liaising and consulting district teams, District Data Manager, to ensure comprehensive and integrated database and data management and reporting systems.
  • Support in the management of district datasets including merging of daily, weekly, monthly, quarterly and multiyear data.
  • Promote the use of data by raising awareness about data use amongst stakeholders and assisting data users, programme staff with queries.
  • Identifying data management capacity needs and address them with appropriate activities.
  • Support in ensuring that programme, donor, partner, and senior Management data queries are addressed in an accurate and timely manner.
  • Obtain corrections upon identification of data quality issues, within 1 week of submission of queries, according to standard Operating Procedures and within donor reporting deadlines.
  • Ensure data flow and data management technical assistance according to provincial data management and archival policies.
  • Design and maintain weekly, monthly and quarterly stats overview for districts performance.
  • Ensure the updating of weekly, monthly and quarterly reporting templates/databases according to DoH and PEPFAR reporting requirements.
  • Non-governmental Organisation – Public Health

Project Manager (M&E Compliance)

WITSRHI
05.2022 - 02.2023
  • Company Overview: Non-governmental Organisation – Public Health
  • Monitors data collation and data processing flow.
  • Works with site SI staff (facility & community) to ensure data is corrected in DOH reporting platforms (DHIS, Tier.Net etc.).
  • Working with the QI team conducts root cause analysis to prevent future data quality issues and implement new standards or processes including taking necessary corrective action.
  • Identify and implement efficiencies in data collection, compilation, review, reporting, feedback, and action plans.
  • Review DHIS, TIER.net and other reporting platforms data to identify gaps in the allocated Siyenza sites.
  • Participates in the timely and accurate submission of data for program and donor reporting. (DATIM).
  • Work with technical teams to prepare and compile data for quarterly and other routine and ad-hoc reporting as assigned.
  • Ensure accurate extraction of MER indicators from the DHIS & Tier.Net and Wits RHI systems.
  • Act as the first point of contact in assisting teams with data quality related issues and compliance, especially regarding reporting.
  • Communicate clearly and effectively with all levels of the institute staff around programmatic inputs and outputs.
  • Communication with local, regional and international collaborators and stakeholders including donors and sponsors when and if required.
  • Take ownership and accountability for tasks and demonstrates effective self-management.
  • Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained.
  • Maintain a positive attitude and respond openly to feedback.
  • Stay abreast with developments in monitoring and evaluation.
  • Take ownership for driving own career development in attending training and development sessions and relevant meetings.
  • Attend relevant training and development sessions such as seminars, writing series workshops etc.
  • Non-governmental Organisation – Public Health

Senior Data Manager

CHAPS
10.2019 - 05.2022
  • Company Overview: Non-governmental Organisation – Public Health
  • Liaise with NDoH and external stakeholders, set up and conduct regular site audit visits. Support RDQA’s and EQA’s.
  • Work with Data and SI units to provide routine data quality reports and appropriate remedial plans to implementation teams.
  • Collaborate with implementing teams to ensure standard approach to quality Improvement.
  • Provide on-going M&E technical assistance to all relevant stakeholders, i.e., RightToCare, Youth Health Africa, CMT, SIN, SHF, sub-grantees, NDOH and Community partners.
  • Provide M&E (Monitoring & Evaluation) technical assistance as well as M&E guidelines/policies and support to all health facilities in the sub-districts.
  • Design, develop and implement M&E/Data Management plans.
  • Identify and understand the various roles and responsibilities inherent in the monitoring and evaluation of all projects in the Organisation.
  • Streamline plans for data collection, analysis, use, and data quality.
  • Create Smart and efficient achievement of organisational and programmatic goals and objectives.
  • Plan and implement the necessary M&E/Data Management activities that are imperative to ensure overall M&E/Data Management effectiveness.
  • Create and maintain central hub for data dissemination.
  • Create and use MS Bi dashboards for programmatic analysis, feedback to CEO and HOD on organisational progress.
  • Weekly meetings held with all stakeholders to discuss effectiveness of the project if any, learning cases and interventions to explore in the aim of reaching the intended goal of all projects.
  • Non-governmental Organisation – Public Health

Health Informatics Technical Officer (Roving)

Broadreach HealthCare
02.2018 - 10.2018
  • Company Overview: Non-governmental Organisation – Public Health
  • Liaise with DoH stakeholders and set up and conduct regular site support visits to provide mentorship and training to DoH staff in areas of data collection, collation and reporting and resolve problems identified in order to improve the quality of data reported by NDOH.
  • Ensure that the site resources are organised to achieve quality data collection, recording/capturing and collation of all patient data and relevant clinical information into site databases and registers.
  • Provide technical assistance to site staff to support the reporting process including, validation and data integrity checks, use of data to monitor service usage and programme outcomes.
  • Analyse and document data process flows using standard BRHC process documentation approaches, with the objective to identify areas presenting bottlenecks or where process strengthening will improve quality and/or increase capacity.
  • Collect agreed upon DoH data to ensure availability for BRHC internal and external reporting.
  • Continuous analysis of data in databases, reports, and registers for purposes of knowledge discovery, identification of errors and the potential causes of those errors.
  • Lead sites in onsite efforts to correct errors and resolve any problems as they arise, ensuring that site staff takes ownership of the errors and the responsibilities to clean errors.
  • Engage site staff in formulating and implementing practices and processes that ensures that identified gaps and errors are resolved efficiently and effectively.
  • Provide onsite assistance with the implementation of the DoH Monitoring and Evaluation (M&E) strategy.
  • Mentor, guide, and train site staff at each supported site, ensuring that data capturers and other staff responsible for data quality are adequately trained in the data processing procedures and the tools used to perform their duties.
  • Keep site leadership informed of progress and setbacks through regular reports and ad hoc communication when required.
  • Communicate any site requests and identified needs to Team Leader.
  • Non-governmental Organisation – Public Health

Monitoring and Evaluation Officer (MMC)

Right To Care
06.2015 - 01.2018
  • Company Overview: Non-governmental Organisation – Public Health
  • Conduct weekly tracking of data entry/backlog stats for RTC and ensure RTC entry is up to date.
  • Provide proactive troubleshooting and planning for the effective operationalization of RightMax or any other RTC electronic database.
  • Design, document, update and disseminate (or assist therewith) data management tools for internal use by/at the M&E Unit (e.g., templates, SOPs, memo’s, data flow charts, submission checklist, quality checklist, data verification manuals/procedures, staff progress reports, stats overview, site visit tool, Job Descriptions, etc.).
  • Assist with updating the (semi)annual M&E Strategic/ Operational Plan.
  • Assist with updating M&E Framework and MER Work Plan, when needed.
  • Maintain Contact Details list of all relevant DoH staff at all levels, with regards to HIS, M&E, HAST programmes, and IT.
  • Stay updated on all applicable aspects of DHIS, including data cleaning procedures; reporting, import/export, maintenance, and other functionalities; data usage procedures.
  • Identify opportunities for training.
  • Stay informed of DoH reporting requirements and procedures (DHMIS policy and SOPs), and data elements/indicator definitions with regards to MMC related services, as applicable within the province.
  • Stay informed of PEPFAR reporting requirements.
  • Assist with recruitment of DQO and Data Capturers.
  • Clarify expectations/role clarity with DoH and internally.
  • Provide ongoing supervision, support, guidance, and mentoring of DQO and data capturers, including at least monthly joint site/sub-district visits.
  • Identify and utilize opportunities to develop staff who need new challenges (e.g. progressive delegation of increasing responsibilities), and other activities to maintain high level of staff retention, motivation and wellbeing.
  • Assist with providing logistical support for relevant trainings by RtC, DoH, or other partners.
  • Assist DoH district team with providing training & mentoring on: DoH reporting requirements and procedures; data elements/indicator definitions; and proper use of HAST/PHC - related paper-based data collection tools.
  • Assist DoH district team with data/M&E-related facility assessments / audits.
  • Assist DoH district team with verifying the completeness and validation of MMC-related DHIS data on monthly basis and following up with sub-districts to address any queries/ errors/gaps.
  • Assist DoH district team with feedback of the finalised data to sub-district.
  • Assist DoH district team with enhancing the understanding of data by programme staff (at District, Sub-District and Facility levels), thereby enhancing data usage for identifying gaps in clinical service delivery, decision-making, programme improvements, and target-setting.
  • Assist with designing / compiling / updating / presenting graphs of basic stats, including trend analysis.
  • Design and facilitate trainings for MMC Admin Clerks, as well as follow-up/refresher trainings.
  • (Co-) facilitate trainings incl follow-up/refresher trainings, on MMC-related data collection tools.
  • Obtain data on key indicators on monthly basis from all relevant sources.
  • Maintain the central repository on the secure share-drive of all relevant source documents for the purpose of accountability/audit trail.
  • Compile quarterly PEPFAR reports within deadlines.
  • Capacitate RtC provincial teams and specialists to enhance the understanding of data and data usage for identifying gaps in clinical service delivery, decision-making, programme improvements, and target-setting.
  • Facilitate monthly Data Review as part of Provincial team meetings.
  • Respond to reasonable and relevant requests for data by DoH, RtC managers, partner organizations, and other stakeholders, within reasonable deadlines.
  • Participate in all relevant RtC and DoH meetings/workshops.
  • Build strong relationships with all relevant DoH staff at all levels within the RtC-supported districts, with regards to data management and M&E.
  • Adhere to internal progress reporting requirements.
  • Adhere to appropriate time & attendance standards and procedures and other HR policies.
  • Maintain good communication and interpersonal skills.
  • Implement RtC’s core values ‘Innovation, Responsiveness, and Quality’.
  • Any other relevant and reasonable tasks, as and when required, which promote teamwork / team spirit and contribute to the overall objectives of the organization.
  • Non-governmental Organisation – Public Health

Senior Data Monitor

The Aurum Institute
07.2014 - 05.2015
  • Company Overview: Non-governmental Organisation – Public Health
  • Provide input into business unit specific DM strategy.
  • Implement all of Aurum DM SOP’s and associated guidelines.
  • Ensure DM personnel complete all tasks according to the DM project plan.
  • Communicate all issues to the Technical Data Manager for resolution.
  • Manage the data management teams to ensure that they are suitably trained, coached and mentored.
  • Oversee staff recruitment and orientation together with the HR department and business unit managers.
  • Assist with staff discipline, performance management and other HR related duties in respect to subordinates.
  • Develop a high-performance team culture in all areas of data management.
  • Review and manage the DM Team’s activities in order to ensure the project objectives are met.
  • Ensure all information collected is done so in an ethical manner, and data is securely stored and maintained.
  • Attend all meetings regarding data management.
  • Perform all user acceptance testing (UAT) of all systems developed including data collection, data validation and reporting systems.
  • Attend all Master Trainer training.
  • Implement DM tools required to effectively complete the objectives of the DM plan or strategy.
  • Set-up and maintain a Master User List.
  • Manage data collection sites according to site specific checklists.
  • Perform a quality assessment of all equipment, software and implement adequate support procedures.
  • Manage the data collection off all external data providers, including laboratory data, x-rays etc.
  • Provide ongoing quality management of data collected electronically by identifying errors/ inconsistencies.
  • Address all quality control queries from internal and external monitors and from external data management systems.
  • Ensure timely data transfers in accordance with data transition agreements.
  • Ensure weekly data reports are obtained from all sites and a comprehensive data report is submitted as per agreed time frames.
  • Submit monthly data reports to the Technical Data Manager.
  • Non-governmental Organisation – Public Health

Data Management Trainer

The Aurum Institute
09.2013 - 07.2014
  • Company Overview: Non-governmental Organisation – Public Health
  • Contributed to the data management training programme and material for all health information systems.
  • Planned, prepared, and presented data management training.
  • Formative and summative assessment of attendees (when applicable).
  • Kept records of training presented and compiled training statistics.
  • Contributed to proposals, requirements, documentations, and presentations.
  • Liaised with all internal and external customers and suppliers when was necessary.
  • Wrote and reported, conducted meetings, communication with relevant stakeholders and funders regarding study set-up.
  • Human capital management.
  • Mentored/ coached data management teams to ensure the effective roll of health information systems.
  • Identified, implemented, and maintained a highly trained functional Data Team.
  • Complied with all Safety Policies, Practices and Procedures.
  • Reported all unsafe activities to Senior Management/ Human Resources.
  • Adhered and maintained decision making authority as located to the position.
  • Non-governmental Organisation – Public Health

Data Monitor

The Aurum Institute
10.2011 - 08.2013
  • Company Overview: Non-governmental Organisation – Public Health
  • Performed use acceptance testing of data bases and validation policies.
  • Created and maintained study files and appropriate study documentation.
  • Tracked all paper forms received in-house.
  • Captured data accurately from paper forms into a project specific database according to Aurum specific guidelines.
  • Loaded electronic data into database after performing relevant quality checks.
  • Source verifies data from data forms with data already captured in an electronic database.
  • Identified/ resolved data discrepancies by monitoring electronic data for completeness accuracy and consistency.
  • Performed study database reconciliation.
  • Managed source data collected (e.g., lab data, CXR).
  • Generated, resolved, and managed data queries.
  • Created and maintained reports throughout the life of the project.
  • Supported the data team in all data management functions.
  • Adhered to all data management SOP’s guidelines and confidentiality agreements.
  • Implemented and installed the Tier.Net System.
  • Monitored and facilitated data captured on site.
  • Mapped and cleaned captured data on the Tier.Net System.
  • Pulling reports to track sites progress and formulate PDSA’s to help them reach their targets.
  • Trained Capturers and site staff such as Clinicians and Clinic Heads on all Tier.Net related issues.
  • Trained on all new software developments.
  • Solved queries that were Tier.Net related.
  • Non-governmental Organisation – Public Health

Help Desk Administrator

Synaxon
10.2007 - 08.2011
  • Company Overview: Knowledge of patient management system
  • Quality checked data captured to make sure that it was diligently, accurately, and correctly captured.
  • Data capturing, monitoring, and cleaning data.
  • Claims assessing.
  • Entered laboratory results on system.
  • Entered medication scripts and GP’s information on system.
  • Pay runs for client’s payments.
  • Sent remittances for client’s recons.
  • Reconciled payments.
  • Called service providers to remotely train them on Synaxon and how to capture their own claims.
  • Helped IT Department in installation of the system to the site service providers.
  • Processed payments.
  • Updated invoices.
  • Assisted Line Manager with any management duties.
  • Compiled feedback reports sent daily to Manager.
  • Reconciled client payments.
  • Client training.
  • Supported Project Manager with day-to-day issues.
  • Knowledge of patient management system

Personal Assistant

Tshepiso’s Physiotherapy Practice
08.2006 - 08.2007
  • Data capturing of patients’ details on the system.

Data Capturer and Quality Controller/ Checker

Adcorp Talent Resources
01.2006 - 07.2006
  • Company Overview: Recruitment services
  • Quality checking of information to make sure that it is captured correctly and accurately.
  • Recruitment services

Education

Matric -

Newgate College

BSC IT - Informatics

Richfield College

Project Management

College Campus
Parktown North, South Africa
04.2001 - 01.2010

Skills

Excellent communication skills

Accurate and diligent monitoring skills

Excellent planning and organisation skills

Computer skills

Reporting skills

Work well under pressure

Management and leading skills

SQL proficiency

Data analysis

Data management

Personal Information

  • Criminal Offences: None
  • Health Status: Good
  • Gender: Male
  • Nationality: South African
  • Driving License: Code 08 (own transport)
  • Marital Status: Single

Training

  • DHIS Intermediate Course, USAID, 2014
  • DHIS Level 1 Workshop, USAID, 2013
  • Basic Level 1 HIV/AIDS, Right to Care Health Services, 2008
  • Monitoring and Evaluation, SISFA/JSI, 2015
  • GCP Training, Academic Advance, 2017
  • Medidata Rave, Online Medidata Rave, 2017

Timeline

Data Manager

RtC Anglo American
02.2023 - Current

Project Manager (M&E Compliance)

WITSRHI
05.2022 - 02.2023

Senior Data Manager

CHAPS
10.2019 - 05.2022

Health Informatics Technical Officer (Roving)

Broadreach HealthCare
02.2018 - 10.2018

Monitoring and Evaluation Officer (MMC)

Right To Care
06.2015 - 01.2018

Senior Data Monitor

The Aurum Institute
07.2014 - 05.2015

Data Management Trainer

The Aurum Institute
09.2013 - 07.2014

Data Monitor

The Aurum Institute
10.2011 - 08.2013

Help Desk Administrator

Synaxon
10.2007 - 08.2011

Personal Assistant

Tshepiso’s Physiotherapy Practice
08.2006 - 08.2007

Data Capturer and Quality Controller/ Checker

Adcorp Talent Resources
01.2006 - 07.2006

Project Management

College Campus
04.2001 - 01.2010

BSC IT - Informatics

Richfield College

Matric -

Newgate College

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Kgagamatso ChimelwaneData Manager