Nathania Coombes
Adminstrator
Johannesburg
Summary
Throughout my career, I have consistently demonstrated a strong commitment to the success of the organizations I have served. I firmly believe that the foundation of any successful business lies in the hard work and dedication of its employees. My extensive experience in administrative and personnel support roles has allowed me to develop a deep understanding of the intricacies involved in running a smooth and efficient office.
I Pride myself on my strong work ethic, attention to detail, and dedication to excellence. I thrive in fast-paced environments and am adept at prioritizing tasks to meet deadlines and deliver exceptional results. As a collaborative team player, I am skilled at building and maintaining positive relationships with colleagues and stakeholders at all levels.
If you are seeking a highly competent and reliable Administrative and Personnel Assistant to streamline office operations and support your organization's success, I welcome the opportunity to contribute my skills and expertise
Overview
23
23
years of professional experience
2
2
Languages
Work History
Administrator / P.A
Guardhouse Splitbeam
03.2012 - 03.2023
- Oversaw all front office, secretarial and administrative tasks while implementing and training new hires on company policies and procedures for running day-to-day operations smoothly
- Managed a high volume of calls courteously while screening and transferring calls to appropriate personals
- Respond to emails and delegate quote requests to clerical staff
- Supported supervisors and clerical staff in processing purchase orders and invoices weekly, supervising daily billing operations to ensure the timely and accurate processing of invoices, receipt of payments, credits, and managed month-end closings
- Approve purchases and payments during Managing Directors absence
- Review, track and analyze quote budget requests and maintain records and databases essential to project managers
- Submit job cost and expense reports ensuring project revenue is recognized weekly for all projects to evaluate project managers performance per job while entering revenue details accurately
- Monitor debtors list for payments and flag any non-compliance to Accounts and Management
- Report job confirmations, cancellations, and lost business reasons to the Managing Director
- Managed domestic/international travel arrangements including flights, visas, rental car, per deems and hotel bookings for all staff
- Monitored office supplies place orders to replenish inventory as needed while administering monthly office expenses and uploading receipts for the year-end audit process
- Receive, record and verify monthly timesheet submissions of all freelance staff and assist HR Manager calculate permanent staff overtime, monitor and record the permanent staff's absenteeism and leave due
- Recognized for bridging gaps and establishing open lines of communication between management and employees
- General office duties were photocopying, printing, maintaining an up-to-date indexed filing system and reconciling petty cash, staff general expenses and mileage claims
- Assist management with any other duties as may be required.
Commission clerk/ I.T Manager P.A
The Workforce Group
12.2003 - 02.2012
- Receive, record, verify and process commission timesheets received for over 100 company Sale's Consultants
- Perform general accounting functions including accounts payable and receivable ledgers required to process monthly figures for commission payments
- Working closely with the Regional Director proofreading data ensuring correct calculations and allocations are made to obtain processing authorization
- Establish and maintain a cooperative working relationship with sales consultants assisting and solving commission queries
- Arrange flight bookings, car hire and accommodation for department staff
- Duties as I.T Managers P.A: Provide telephonic support guiding clients on how to use the website as well as creating usernames & passwords to access internal websites
- Logging all incoming calls on the relevant logging system
- Closing calls and reporting to client and management as and when required
- Escalating software development queries & calls to programmers and implementers
- Provide confidential administrative support functions to the I.T Manager including correspondence, company policy compliance, distribution of internal mail, monitor and recording of the department staff's absenteeism, performance evaluation and distribute personal policies and procedures
- Conduct Internet research on new and improved cellular bundles reporting findings to the Manager before allocating staff with beneficial information on different packages
- Generate, maintain, and verify monthly excel spreadsheets required for the monthly deduction of company cell phone usage for all our Gauteng branches in excess of 250 staff members
- Distribute monthly-itemized bills responsible for queries and cancellation of contracts, allocation, and upgrades of mobile phones to new and existing staff.
Credit Controller Assistant
The Workforce Group
01.2002 - 12.2003
- Liaise on daily basis with clients regarding outstanding payments providing routine reports in response to inquirers
- General accounting and bookkeeping duties including accounts receivable and payable, preparation of trial balance reports, account reconciliation, check daily collection against receipt records, prepare bank account deposit documentation and generate deposit totals spreadsheets
- General office duties photocopying of statements, printing debtors, maintain an up-to-date indexed filing system.
Group Administrators Assistant
Fempower
01.2000 - 12.2001
- Receive, record and verify weekly timesheet submissions of all temporary placement workers
- Directed all payroll activities including salary increase, benefits and state employee tax reporting
- Complete temporary wage queries, monitor and authorize leave, proof-read all new and existing contracts signed by clients and contractors
- Advise and assist Branch Managers providing information on company and employment law procedures required for the entitlement of the benefits with regards to the Workmen's Compensation Act
- Record and issue daily calque requisitions submitted by branch Administrators for petty cash staff, petrol claims, company cell phone allowances and payment of casual workers
- Distribution of internal mail, keep stock of company stationary and supply branches with new office equipment
- Assist Credit Control Manager with general administrative duties including photocopying, faxing of statements, payrolls and invoices on client request.
Education
Business Administration Service NQF3, Customer Service Excellence NQF 4 -
Sir John Adamson High School
JohannesburgSkills
Financial Oversight
Personal Information
- Available: Immediately
- Date of Birth: 02/18/83
- Gender: Female
- Nationality: South African
- Marital Status: Single
Timeline
Administrator / P.A
Guardhouse Splitbeam
03.2012 - 03.2023
Commission clerk/ I.T Manager P.A
The Workforce Group
12.2003 - 02.2012
Credit Controller Assistant
The Workforce Group
01.2002 - 12.2003
Group Administrators Assistant
Fempower
01.2000 - 12.2001
Business Administration Service NQF3, Customer Service Excellence NQF 4 -
Sir John Adamson High School
Similar Profiles
Luca CleverleyLuca Cleverley
RSA Marshall and Arena Event Worker at Guardhouse Security ServicesRSA Marshall and Arena Event Worker at Guardhouse Security Services
Habibatou DialloHabibatou Diallo
Waitress at Primi PiattiWaitress at Primi Piatti
Janeke LeibrandtJaneke Leibrandt
Luxury Retail Sales Manager at Starboard Cruise Services IncLuxury Retail Sales Manager at Starboard Cruise Services Inc