Natasha Bailey

• Managing and administrating of Executive payroll with outsourced provider
• Supervising and managing the payroll team (people management)
• Collaborating with Management, team leaders and HOD's regarding business requirements
• Ensured compliance with legislation by staying current on regulations and updating policies accordingly
• Continuously striving to improve and streamline the effectiveness of payroll processes and procedures within the department
• Address employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members
• Processing and distributing of payroll payments
• Reporting on payroll information to key management members, auditors and third-parties
• Ensure controls are monitored pertaining to compliance and internal policies and procedures
• Conducting reconciliations to ensure payroll accuracy/compliance
• Providing payroll training to key staff regarding payroll policies and procedures

• Managed client relationships, delivery of payroll/HR service to an allocated portfolio of clients. Ensure the delivery of all client work across the portfolio of clients in a timely manner and to a high standard, in accordance with regulations.
• Develop opportunities within existing client portfolio and assisted with continuous improvement.
• Proactively identified opportunities for process improvement and implemented changes to enhance overall efficiency within the payroll function.
• Managed monthly payrolls for portfolio of client.
• Client onboardings and providing guidance regarding South African legislation

• Collating and processing of monthly payroll for 7 countries (including South Africa)
• New Starters (Checking contract, verifying banking details, ensuring tax numbers are provided an checking to see that all documents and employee information is provided)
• Leavers (checking termination package i.e. Resignation, retrenchment and/or settlement agreement and applying requesting tax directives where applicable)
• Movers (Ensuring all relevant new cost codes are correct and checking them with the relevant person)
• Adhoc input (collating and gathering relevant payroll changes from different sources and capturing the information as well as ensuring all out of the ordinary requests are allocated to the right cost code)
• Processing of all employee deductions. Restaurant deductions, Staff Deductions, Branded Items, Staff reimbursements (gathering all information and prepping the information for import and reconciliation)
• Disability Learners payroll (Collating, gathering and processing of all relevant payroll information from the external provider and providing them with the relevant input for checking)
• Provide all necessary reporting to manager for payroll approval.
• Collating and liaising with the payroll provider regarding outsourced payroll for 6 countries
• Preparing Cash Flow reports
• Collating all relevant information from the in country contact person and providing the payroll provider with all the input and changes
• Check payrolls to ensure all changes has been accounted for
• Relevant reports to the in country contact person for checking
• Completing of distributions schedules for payments
• Distributing salary payment files to the necessary country
• Monthly reporting
• Liaising with staff and HR regarding any queries and/or requests
• Payslips/IRP5 Requests
• Assisting with requests for special developed reports
• Staff salary queries
• Assisting GL team with queries pertaining to any salary journals for current or prior periods
• Providing them with the full journals should the request be approved, due to sensitivity
• Generating reports for deductions should it be requested
• Preparation of monthly salary journals
• Assisting with any adhoc requests i.e. visa letters, confirmation of employment)
• STATS SA reporting
• BEE reporting
• EE reporting
• Assisting external auditors (preparing all necessary information required)

Appointed as Payroll Administrator and promoted to Supervisor

• Managing +-200 employees on South African and Namibian Payroll
• Time and Attendance for +-14 divisions; printing time reports, creating access cards
• Employee records and admin
• Liaising with employees and divisional managers on daily basis
• Capturing of leave
• Monthly reports to unions, third parties, pension, provident etc.
• Recons and variance reports for divisions
• Monthly journals and reports
• Payments of Salaries, daily payments etc.
• Efiling submissions
• E@syfile submissions
• Ensure that payroll deadlines are set and adhered to.
• Ensure payroll records and reports maintained.
• Ensure receipt of all relevant documents from branches for payroll purposes.
• Document workflow and work procedures.
• Ensure supporting documents to be signed off by department managers.
• Correspondence of all WCA claims
• Ensure reports prepared and filed.
• Ensuring of daily and monthly capturing/submission of salaries and or any other payments
• Process payroll and maintain payroll information.
• Check the accurate input and calculation of personnel transactions such as new hire, termination, garnishment orders and statutory deductions.
• Ensure that payroll is accurate and all information up to date.
• Check and monitor all input of final salaries.
• Investigate and resolve payroll queries.
• Provide payroll support to staff on any issues when required.
• Checking final salary payrun
• Reconciliation of Private Account daily.
• Loan applications reconciled on monthly basis.
• Prepare, process and monitor leave.
• Managing and reconciling approved loan applications.
• Renewal and negotiation of annual license fee for payroll software.
• Produce relevant reports e.g. Monthly variables for PIL report and staff compliment variance report.
• Create and run reports from payroll.
• Quarterly STATS SA reporting.
• Annual WCA stats reporting.
• Review variance report.
• SARS payments and reconciliation.
• Check SARS compliance met:
• Midyear reconciliation, submission and disputes
• Monthly, PAYE, SDL & UIF
• Annual renewal of Tax Clearance Certificates – 5 Companies
• Assisting accountants with annual IT14SD SARS Audits
• Ensure timeous payment of garnishees, and maintenance orders.
• Ensure all Medical Aid contributions implemented correctly on payroll, update and manage related changes.
• Administer Pension Funds.
• Liaising with AF on Orion Provident fund for non-union monthly paid wage staff.
• Prepare and maintain standard and ad hoc reports, queries and conduct audits to ensure data integrity.
• Document workflow and work procedures
• Oversee that all data input on system.
• Checking and monitoring overtime worked
• Ensure accurate records prepared and maintained.
• Ensure the timely processing of journal entries.
• Reconciliation and managing final payments.
• Prepare Namibia Recons for re-imbursement prior to paydate.
• Monthly re-imbursements of salaries.
• Prepare Bank Journals and allocation to GL accounts for bookkeepers.