Nandipha Ntsinde
Procurement Officer
Edenvale
Overview
10
10
years of professional experience
Work History
Supply Chain Officer
National Health Laboratory Service (NICD)
10.2015 - Current
- Ensuring of proper implementation of Supply Chain Management Policy and adhering to PPPFA and BBBEE and other Supply Chain Management related legislation to support functional outcomes
- Assisting with the design and development of standard tender documentation and specification
- Ensuring compliance with the Council's policies and applications associated with procurement policies
- Procuring of goods and services in accordance with the organizations Supply Chain Management policy and guidelines
- Executing purchasing function according to policy and procedures to ensure deliveries are expedited timeously
- Ensuring that all requisitions are being converted into purchase orders timeously according to the standard procurement
- Assist in updating procurement plan regularly and report to National Treasury on additions to the plan
- Coordination and ensuring proper function of Bid Specification committee in collaboration with user department
- Conducting needs assessment in line with proposed budget
- Conducting market research, spent analysis and developing relevant procure strategy
- Sourcing alternative suppliers based on business requirements
- Compiling monthly reports to Scm Manger on outstanding orders Capex, and Opex
- Receiving requisitions from relevant user departments
- Sourcing and evaluating quotations, equipment and suppliers to meet the end user needs within NHLS nationally that comply with relevant acts, policies, procedures and end user requirements and to draft summary quotations and any other required for quotations so it complies with price and BBBEE Scoring
- Assisting in the RFQ process from R1 to R1 million quotations by ensuring correctness of RFQs published
- Providing constant feedback to business units on progress/Status of their requests to maintain good customer relations
- Ensuring that all documents are printed and filed for record and audit purposes
- Following up on quotations to ensure that all quotations requested have been received
- Preparing the tender adverts and preparing website advertisements
- Coordination and facilitation of the open tendering/bidding process for goods and services above 1m to ensure compliance to scm prescripts and regulation
- Coordinate and facilitate of bids Committees (Evaluation and bid Adjudication to ensure effective and efficient scm process
- Price negotiation with potential supplier's/service providers to ensure lowest possible price without compromising quality.
Supply Chain Administrator
Makana Municipality
02.2015 - 09.2015
- Guiding and advising on procurement supply chain management process
- Ensuring that provision services are rendered according to requirements and adhering to procurement delegations and contract management
- Maintenance of all supply chain management registers such as tenders, formal and informal quotations and deviations
- Responsible for the acquisition process which includes the opening of tenders and maintaining tender and insuring a proper, neat and accurate filing
- Determining completeness of the specifications provided by the user department
- Ensuring that goods and services are procured in accordance with authorized processes by checking the correct completion of all documentation prior to the procurement of such goods or service such as availability of funds, vote number, vote description and authorization
- Responsible for preparing all the Request for Quotation valued R200000 and below
- Maintaining the supplier database to ensure that accredited, prospective providers of goods and services are accurately registered and updated
- Managing and placing the submission of correct information for publication in media
- Managing relationships with the service providers as well as assess and report on their performance to ensure that services rendered or goods delivered are in accordance with contracts and specification
- Providing the user department with regular updates on the procurement process
- Receiving invoices, processing them for payment to the Expenditure section
- Managing and capturing supplier database and ensuring they work on rotation plan
- Verifying specifications/terms of reference and evaluation criteria in the quality assurance of documents before placement of bids for advertising
- Performing the pre-qualification process after the closing of bids in line with the special conditions of contract and invite Bid Evaluation meeting with relevant users
- Providing secretarial support on Bid Committees by writing minutes, preparing and issuing agendas to Bid Committee members
- Serving as SCM advisor in the Bid Specification Committee and as Acting SCM Advisor for Bid Evaluation when needed.
Education
Programme in Purchasing and Supply Chain Management -
University of South Africa
National Diploma in Internal Auditing - undefined
Walter Sisulu University
Grade 12, Senior Certificate - undefined
Vuli Valley Senior Secondary School
National Higher Certificate in Accountancy - undefined
Walter Sisulu University
High School Diploma -
Mancosa
04.2001 -
Skills
Procurement
Supply Chain Management
Administrative Support
Contract Management
Vendor Relationship Management
Telephone skills
Customer Service
Complaint Handling
Conflict Resolution
Administrative Support
Data Entry skills
Filing & Records Management
Experienced in developing and implementing supply chain strategies as well as a clear ability to negotiate and influence at all levels
Diverse professional experience, including the planning, development and deployment of best practices
Ability to manage projects within budgetary constraints and encourage, identify and develop best supply chain management strategies
Talented in dealing with multiple assignments at once and an ability to meet deadlines
Excellent written and verbal communications skills, including dealing with reports and giving formal presentations
Vast experience of working with a range of external suppliers and an ability to identify and implement new procedures and processes
Effective networking techniques and outstanding interpersonal skills that all allow for the fostering of strong bonds with stakeholders
Team player
Problem solving
Decision making
Self-Management
Interpersonal skills
Communication skills
Time Management skills
Research & Negotiation skills
Reporting & Presentation skills
Organisation & Planning skills
Stakeholder Relations Management
Supervisory & Leadership skills
Resource Management skills
Project Management skills
Interdepartmental Liaison skills
Monitoring & Evaluation skills
Financial Management skills
Internal Controls, Procedures, Policies
Warehouse Operations
Civilstatus
Married
Relocate
Yes & at own cost
Criminalrecord
None
Other Information
- Batho Pele Principles
- PPPFA Act
- BBBEE Act
- National Treasury Regulations
- Municipal Finance Management Act
- Public Finance Management Act
- Knowledge of Industry Practices
- SCM Prescripts, Policies & Legislation
Officeskills
- Oracle System
- SAP System
- Abakus System
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Internet & Email
Personal Information
- Date of Birth: 06/12/87
- Gender: Female
- Nationality: South African
- Driving License: Code 10 & with own vehicle
Languages
English & IsiXhosa
References
- Akhona Noganta, Previous Supply Chain Manager, National Health Laboratory, 060 340 6350
- Adelle Baijoo, Procurement Supervisor, National Health Laboratory Service (NICD), 079 888 6216
- Zintle Tutuse, Supply Chain Manager, Makana Municipality, 073 408 6448
- Adelle Baijo, Procurement Supervisor, Previous National Health Laboratory Service, 078 409 6448
Timeline
Supply Chain Officer
National Health Laboratory Service (NICD)
10.2015 - Current
Supply Chain Administrator
Makana Municipality
02.2015 - 09.2015
High School Diploma -
Mancosa
04.2001 -
Programme in Purchasing and Supply Chain Management -
University of South Africa
National Diploma in Internal Auditing - undefined
Walter Sisulu University
Grade 12, Senior Certificate - undefined
Vuli Valley Senior Secondary School
National Higher Certificate in Accountancy - undefined
Walter Sisulu University