Naledi Isabella Mphuthi
Pretoria
Summary
Dedicated and highly organized Administrative Assistant with over 10 years of experience supporting executive-level legal, governance, risk, and regulatory compliance functions. I bring a solid track record of ensuring efficient office operations, managing sensitive legal and regulatory documentation, and maintaining high standards of confidentiality and compliance. With a formal qualification in Security Management NQF, I offer a unique blend of administrative expertise and security-conscious oversight, contributing to robust governance practices and risk mitigation frameworks. Adept at coordinating complex calendars, preparing compliance reports, facilitating audit processes, and liaising with internal and external stakeholders, I strive to ensure that all administrative processes align with legal and regulatory requirements. I am now seeking to leverage my experience and qualifications in a progressive organization where I can contribute to strengthening governance structures, supporting legal compliance, and enhancing operational efficiency through dedicated administrative support.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Administrative Assistant: Legal Services and Governance, Risk Regulatory
Department of Military Veterans
04.2014 - Current
- Assist in drafting internal security policies and guidelines.
- Monitor compliance with security and legal standards.
- Support risk assessments and continuity planning.
- Provide input on security-related legal compliance.
- Report non-compliance within Legal and support corrective action.
- Assist in due diligence documentations for security.
- Liaise with government and legal entities.
- Support implementation of MPSS and MISS standards.
- Research modern security tools and legal updates.
- Maintain legal and security documentation for the department.
- Support staff performance tracking and reporting.
- Assist with staff training and development needs.
- Provide basic coaching and performance feedback.
- Coordinate equipment and HR needs with Corporate Services.
- Contribute to team work plans and service delivery tracking.
- Support knowledge sharing and legal compliance awareness.
- Maintain and regularly update security and legal policy documents and procedures.
- Track compliance with MPSS, MISS, and other legal/security standards.
- Ensure proper filing and version control of legal documents (contracts, MOUs, SOPs).
- Maintain registers for disciplinary actions, internal audits, and compliance reviews.
- Track and renew contracts or agreements related to security operations.
- Keep updated checklists of legal documents.
- Maintain training records for staff on both legal and security compliance.
- Assist in updating threat and risk assessments in line with legal and operational needs.
- Support preparation and organization of documents for legal reviews and investigations.
- Log communication with legal advisors, external stakeholders, and regulatory bodies.
- Maintain secure storage and confidentiality protocols for sensitive security/legal data.
- Provide administrative support for audits, performance reviews, and compliance tracking.
- Maintain emergency contact lists, internal reporting logs, and communication records in the legal department.
Ad-Hoc Executive Support Roles
Department of Military Veterans
01.2018 - 01.2024
- Provided high-level executive support to the Deputy Director-General (3 years) and Director-General (2 years).
- Managed administrative, legal, and correspondence functions at executive level.
- Drafted and reviewed legal documents, conducted legal research, and ensured regulatory compliance.
- Coordinated and tracked submissions, workflows, and stakeholder correspondence.
- Supported financial, supply chain, procurement, and asset management functions.
- Maintained compliance with data protection, SOPs, and record-keeping policies.
- Liaised with internal and external stakeholders, providing professional client support.
- Oversaw quality control of submissions and facilitated decision implementation across departments.
Data Capturer
PLUS 24
03.2013 - 11.2013
- Captured and maintained accurate data in database systems.
- Created and managed spreadsheets for data analysis and reporting.
- Conducted comparative analysis to ensure data accuracy and integrity.
- Updated existing records and generated reports as needed.
- Retrieved and compiled data upon request; performed regular data backups.
- Organized, documented, and securely stored relevant documents.
- Collected and verified data monthly and quarterly, performing data clean-up to ensure quality.
- Generated system-based reports detailing successes and challenges at facility and district levels.
- Assisted with filing, general administrative tasks, and other duties as assigned.
Sales Assistant
Cape Union Mart
01.2011 - 03.2012
- Welcomed and assisted customers in locating products and making purchasing decisions.
- Responded to customer inquiries and escalated complex matters to the store manager.
- Maintained clean, organized sales floor and replenished product inventory.
- Supported cashiers and processed sales transactions when needed.
- Tracked and reported daily sales performance.
- Actively sought customer feedback to improve service delivery.
- Conducted stock checks and restocked shelves.
- Provided product and promotional information to customers.
- Assisted with store cleanliness, special events, and in-store demonstrations.
- Covered for colleagues during breaks and supported temporary display setups.
- Followed up with customer inquiries and orders to ensure satisfaction.
Education
NSC Matric certificate -
Diploma Security Management - Social Sciences
University of South Africa
05-2024
Skills
Legal Administration
Case Management
Document Preparation
Compliance
Risk Assessment
Confidentiality
Security Operations
Time Management
Certification
- Cape Wine Academy
- Certificate in Agricultural Studies, 2020
- Law Society of South Africa - Legal Secretary, 2019
- Law Society of South Africa - Protection of Personal Information Act, 2017
- University of Pretoria - Programme in Project Management, 2016
Languages
English
Afrikaans
IsiZulu
Xhosa
Setswana
Sesotho
Swahili
Leadership Experience
Proven ability to coordinate teams, manage workflows, and ensure compliance while applying security principles to protect sensitive information and maintain operational integrity.
References
- Mr. Khangwelo Nematandani
Compliance officer
Deputy Director
Department of Military Veterans
Relationship-Supervisor
072 176 1111
Khangwelo.Nematandani@dmv.gov.za
- Ms Celeste Jordaan-Director Litigation
Department of Fisheries and Forestry
Relationship- Manager at Legal Section Department
082 479 7039
celjordaan@gmail.com
cjordaan@dffe.gov.za
- Mr Bennedict Mokubedi-
Senior Legal Admin
Department Sport, Arts and Culture
Relationship-Supervisor in the Legal Section Department of Military Veterans
076 509 0063
kubediconsultancy@gmail.com
Timeline
Ad-Hoc Executive Support Roles
Department of Military Veterans
01.2018 - 01.2024
Administrative Assistant: Legal Services and Governance, Risk Regulatory
Department of Military Veterans
04.2014 - Current
Data Capturer
PLUS 24
03.2013 - 11.2013
Sales Assistant
Cape Union Mart
01.2011 - 03.2012
NSC Matric certificate -
Diploma Security Management - Social Sciences
University of South Africa