Summary
Overview
Work History
Education
Skills
Timeline
Generic

Nabeela Mohamed

Durban

Summary

Experienced Executive virtual assistant providing comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills. Driven and resourceful administrative professional with 6+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

5
5
years of professional experience

Work History

Virtual Executive Assistant and Admin Support

Alpha Psychology
01.2019 - 12.2023
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Answered high volume of phone calls and email inquiries.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Organized and coordinated conferences and monthly meetings.
  • Facilitated training and onboarding for incoming office staff.
  • Used advanced software to prepare documents, reports, and presentations.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Created and managed office systems to efficiently deal with documentation.
  • Liaised effectively between executives and other departments or external contacts for successful collaboration.
  • Learned and adapted quickly to new technology and software applications.
  • Strengthened communication skills through regular interactions with others.
  • Used critical thinking to break down problems, evaluate solutions and make decisions.

Personal Assistant and Admin Associate

Alpha Psychology
01.2019 - 12.2021
  • Maintained and organized all shared drives, documents and spreadsheets in Google Workspace.
  • Facilitated smooth office operations by managing supplies inventory and overseeing maintenance requests.
  • Used discretion when handling confidential information.
  • Entrusted to handle confidential and sensitive situations in professional matter.
  • Attended meetings, took notes and tracked action items.
  • Ensured well-maintained professional image both internally and externally through diligent representation of executives.
  • Maintained appropriate filing of personal and professional documentation.
  • Oversaw personal and professional calendars and coordinated appointments for future events.
  • Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation.
  • Collaborated with other support staff in coordinating joint projects or covering workload during absences.
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Experienced with productivity tools such as Zoom, Google Docs and Sheets, ClickUp .
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Accomplished project deadlines by assisting with task completion whenever required.

Education

No Degree - Human Resources Management

Oxford Home Study
Online
04.2001 -

No Degree - Teaching English As A Foreign/second Language

Global TEFL UK
REMOTE
04.2001 -

Bachelor of Education - Specialized in Accounting And IT Education

University of South Africa
South Africa, Pretoria
04.2001 -

Skills

    Timeline

    Virtual Executive Assistant and Admin Support

    Alpha Psychology
    01.2019 - 12.2023

    Personal Assistant and Admin Associate

    Alpha Psychology
    01.2019 - 12.2021

    No Degree - Human Resources Management

    Oxford Home Study
    04.2001 -

    No Degree - Teaching English As A Foreign/second Language

    Global TEFL UK
    04.2001 -

    Bachelor of Education - Specialized in Accounting And IT Education

    University of South Africa
    04.2001 -
    Nabeela Mohamed