Nabeela Mohamed
Durban
Summary
Experienced Executive virtual assistant providing comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills. Driven and resourceful administrative professional with 6+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
5
5
years of professional experience
Work History
Virtual Executive Assistant and Admin Support
Alpha Psychology
01.2019 - 12.2023
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Answered high volume of phone calls and email inquiries.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Organized and coordinated conferences and monthly meetings.
- Facilitated training and onboarding for incoming office staff.
- Used advanced software to prepare documents, reports, and presentations.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Created and managed office systems to efficiently deal with documentation.
- Liaised effectively between executives and other departments or external contacts for successful collaboration.
- Learned and adapted quickly to new technology and software applications.
- Strengthened communication skills through regular interactions with others.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
Personal Assistant and Admin Associate
Alpha Psychology
01.2019 - 12.2021
- Maintained and organized all shared drives, documents and spreadsheets in Google Workspace.
- Facilitated smooth office operations by managing supplies inventory and overseeing maintenance requests.
- Used discretion when handling confidential information.
- Entrusted to handle confidential and sensitive situations in professional matter.
- Attended meetings, took notes and tracked action items.
- Ensured well-maintained professional image both internally and externally through diligent representation of executives.
- Maintained appropriate filing of personal and professional documentation.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation.
- Collaborated with other support staff in coordinating joint projects or covering workload during absences.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Experienced with productivity tools such as Zoom, Google Docs and Sheets, ClickUp .
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Accomplished project deadlines by assisting with task completion whenever required.
Education
No Degree - Human Resources Management
Oxford Home Study
Online 04.2001 -
No Degree - Teaching English As A Foreign/second Language
Global TEFL UK
REMOTE 04.2001 -
Bachelor of Education - Specialized in Accounting And IT Education
University of South Africa
South Africa, Pretoria 04.2001 -
Skills
Timeline
Virtual Executive Assistant and Admin Support
Alpha Psychology
01.2019 - 12.2023
Personal Assistant and Admin Associate
Alpha Psychology
01.2019 - 12.2021
No Degree - Human Resources Management
Oxford Home Study
04.2001 -
No Degree - Teaching English As A Foreign/second Language
Global TEFL UK
04.2001 -
Bachelor of Education - Specialized in Accounting And IT Education
University of South Africa
04.2001 -
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