Summary
Overview
Work History
Education
Skills
Affiliations
Work Availability
Quote
Timeline
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Mulenga Chishimba

Mulenga Chishimba

Lusaka

Summary

To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.

Overview

19
19
years of professional experience

Work History

Resource Acquisition Finance Specialist

World Vision International Zambia
09.2022 - Current
  • Reporting to the Associate Director Resource Acquisition and dotted reporting lines to the Grant Finance Manager
  • Preparation of proposal budgets for grant opportunities and support partner due diligence processes, acquisition and implementation of grants
  • In collaboration with other cross functional staff, prepare grant budgets and narratives that support program designs, and are in line with the WVZ budgeting guidelines, specific donor guidelines and formats and Support Office recommendations for any identified grant opportunities for the Field Office
  • Support Grant Accountants in updating budgets on a periodic basis over the life of the grant
  • Support the Due Diligence and partner capacity assessment processes in onboarding new Partners
  • Preparing and maintaining the grant tracker to ensure all grants are accounted for with real time status of overall grant performance
  • Perform strategic data analysis which assists management with decision making in managing the grants
  • Support the Grants Finance Manager, as needed, in providing technical advice on grants that are ongoing and assist Grants Implementation team with tracking budgets
  • Handover and capacity building of incoming grants staff to ensure that they are aware of compliance issues and donor guidelines
  • Support the Grants Finance Manager, as needed, to coordinate completion of reporting templates for grants for the office (e.g
  • Grants Dashboards, Grants Pipeline
  • Analysis, Consolidated Grants Burn Rates and Grants Health Tracker), consolidated grants variance analysis reports and presentations and consolidation of financial reports as may be required for submission to the National Office and Regional Office
  • Identify capacity building needs for staff, and recommend necessary trainings or studies, whether self-funded or by WV, in line with existing policies.

Finance and Small Grants Officer

Embassy of Ireland / Irish AID
07.2017 - 08.2022


  • Reporting to the Head of Mission and Head of Finance but relates to management, administration and programme staff
  • Support Head of Finance in budget preparation, expenditure control and variance analysis justifications
  • Processing transactions including payment vouchers and ensuring all supporting documentation are obtained and filed
  • Posting receipts, bank charges, petty cash to sun systems on a daily basis
  • Preparing bank reconciliation statements on a monthly basis
  • Maintaining fixed assets register
  • Checking, maintaining and updating staff travel imprest
  • Assisting in the monthly payroll transaction process
  • Prepare statutory returns and payments to the Zambia Revenue Authority, National
  • Pension Scheme Authority and staff savings scheme
  • Maintaining an updated staff private pensions record
  • Preparing for external audits
  • Setting on the procurement committee
  • Grant Management
  • Review the pre-award due diligence assessment of current and potential partners and analyze organizational capacity to manage sub-grant funding and project implementation
  • To ensure all sub grant agreement templates and letters of commitment are updated in respect to Irish AID donor requirements
  • Lead in the development of project budget for small grants
  • Conduct regular site visits to track sub-recipient progress, measure performance, and ensure accountability in accordance with established sub-recipient monitoring plan and document appropriately, as well as budget performance monitoring
  • Work with project staff on sub-grant closeout, documentation, distribution of inventory, retention of intellectual property, audit, to ensure proper projects closeout.
  • Used strong analytical and problem-solving skills to develop effective solutions for challenging situations.
  • Adaptable and proficient in learning new concepts quickly and efficiently.
  • Demonstrated leadership skills in managing projects from concept to completion.

Assistant Accountant

National HIV/AIDS/STI/TB Council
02.2015 - 06.2017


  • Reporting to Finance manager and financial accountant.
  • Support the finance manager and financial accountant in budget preparation
  • Provide effective and efficient financial and services to the financial accountant in order to facilitate the achievement of the Finance Department
  • Support the finance manager and financial accountant in strategic and operational planning
  • Supporting the financial accountant in the preparation of financial and management accounts for management
  • Negotiating exchange rates with the banks
  • Preparing donor adapted financial reports
  • Managing the organizations monthly payroll related matters – PAYE, Pension, leave and gratuity
  • Support program specialists in budgetary and financial matters
  • Forecasting Cash flows for the organization in line with the budget on a monthly basis
  • Manage a wide range of Donor portfolio (financial reporting) and relations i.e Government (GRZ), Global Funds, UNFPA, UNAIDS, SADC, CDC, UNDP
  • Ensure timely and regular updating of the accounting system and maintain proper record of all accounting documents
  • Payables Management – Setting up suppliers in the system, Posting of invoices, monthly creditor reconciliation
  • Ensures that all approved financial procedures and systems are followed in processing of all financial transactions
  • Facilitate and participate in maintenance of appropriate internal controls and financial procedures
  • Supporting the Finance Manager and the Accountant coordinate statutory and other audits conducted on resources managed by the National AIDS Council
  • Collaborated with accounting manager to comply with governing bodies and limit regulatory risks.
  • Used accounting software to issue tax and national pension returns and prepare consolidated reports.

Management Accountant

Kaleya Small Holders Company Limited
11.2011 - 03.2013
  • Reporting to Finance Manager,
  • Compiled general ledger entries on short schedule with 100% accuracy.
  • Assisted company leaders with financial decisions.
  • Prepared annual operating budget and controlling by monitoring implementation on
  • Performed financial administration for over 3 company accounts.
  • Participated in the preparation of the Corporate and departmental plan
  • Supervised team of accounting technicians, liaising between colleagues and management.
  • Prepared thorough reports, commentaries and financial statements.
  • Participated in the formulation of departmental policies on all financial and ICT activities
  • Maintained and monitored the accounting system by keeping a register of all transactions
  • Generated monthly, quarterly and monthly management accounts
  • Analyzed monthly financial information and reported on variances
  • Prepared various sectional reports on monthly and quarterly basis
  • Maintained a fixed asset register and recorded all purchases and disposals of fixed assets
  • Kept and monitored the inventory control system
  • Managed and supervised the procurement, storing and issuing of goods
  • Managed the performance of the section including the conducting of performance appraisals
  • Monitored usage of all resources in the section
  • Maintained good business relationship with all internal and external stakeholders
  • Promoted spirit of team work in the department
  • Partnered with auditors to track errors and add contributions to maintain accuracy.

Program Support Officer – Internal Audit

CARE Zambia International
05.2010 - 11.2011
  • Reported to the Internal Audit Director
  • Prepared the annual Audit Plan and the Scope of Audit
  • Learned and adapted quickly to new technology and software applications.
  • Verified accounting transactions of the projects and ensured that they are being carried out with regards to the CARE policy and procedures and donor regulations
  • Developed strong communication and organizational skills through working on group projects.
  • Applied internal audit management theories, principles, methods and systems to assignments in one or more of CARE Zambia’s core functions
  • Carried out investigations and reviews, generated authoritative output that is consistent with internal audit
  • Conducted and carried out surprise monthly petty cash counts of all the sub-offices with the support of sub-office accountants
  • Planned and Performed assigned Sub-office audits based on the Responsible Business Alliance (RBA) and CARE/Donor policy and regulations
  • Documented all audit work and prepared the draft reports on the scope of audit and financial conditions found, making necessary recommendations for improvements where possible
  • Conducted Grant Risk Assessments on CARE partners
  • Assisted in analyzing the adequacy and effectiveness of internal controls inherent within departments and projects
  • Sat on the procurement committee as an observer
  • Demonstrated a high level of initiative and creativity while tackling difficult tasks.
  • Managed time efficiently in order to complete all tasks within deadlines.
  • Paid attention to detail while completing assignments.

Accounts Assistant

Expenditure - Brand–Line Africa Limited
10.2004 - 04.2009
  • Reported to Accountant
  • Coded the expenditure documentation and purchase invoices/receipts to designated pastel account numbers for correct posting
  • Performed administrative and clerical duties such as word processing, data entry, faxing and copying.
  • Posted expenditure transactions in Quick books in real time
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
  • Conducted Bank Reconciliations on a monthly basis
  • Review of cash/cheque register, bank statements for accuracy of approved payments
  • Performing supplier statement reconciliation on a monthly basis
  • Drawing up weekly and monthly payment schedule
  • Prepared all tax returns and payments for the following tax types, including their timely processing to avoid tax penalties: Monthly Pay As You Earn (PAYE) payments;
  • Monthly Value Added Tax (VAT) payments (Sales Tax), Monthly Withholding Tax
  • WHT payments; Quarterly Income tax provisional payments and Annual corporate tax returns.

Education

Certificate in Diplomatic Practice, Protocol and Public Relations -

Zambia Institute of Diplomacy and International Studies

Grade 12 - undefined

Naboye High School

Bachelor of Arts Degree (Hons) - Business Studies Finance

Greenwich University

Accounting Technician Diploma - undefined

National Institute of Public Administration (NIPA)

ACCA - Accounting

Learning Signal Online
04.2024

Skills

  • Active Listening

I have the ability to focus completely on the person to whom I am communicating with This helps me to understand their message, comprehend the information and respond thoughtfully I use both verbal and nonverbal techniques to show their attention to a conversation partner

  • Standards of accounting

I have a basic knowledge in standard principles of accounting, such as the GAAP, International Financial Reporting Standards or pro forma accounting, these ensure a minimum level of consistency when preparing financial statements

  • Computer skills

I have the ability to learn and operate various technology Microsoft Office, SUN Accounting Systems, Microsoft Dynamics Navision Classic – ERP System, Pastel Accounting and Payroll, Micro-Payroll, Quick Books, Internet, Outlook and SAP Concur

  • Attention to detail

I give strong attention to detail, with an emphasize on accuracy and consistency in financial practices This has helped with minimizing the potential for errors in accounting which could lead to audits and investigations by regulatory agencies I also have the ability to review and identify inconsistencies in large amounts of data or information

  • Effective Communication

I have the ability to convey ideas and information in ways others can understand An accounting role requires this skill for both written and verbal communication with individuals and with groups

  • Integrity

In all my duties, I ensure that I work with Integrity, which requires me to be honesty with objectivity in all professional matters Integrity implies not merely honesty but fair dealing and truthfulness

  • Strategic Planning and Budgeting Skills

I have been a major player in the strategic planning of the organizations I have worked for and successfully participate in the planning and budgeting of the Annual Work plans (AWP) In addition, I have excellent strategic planning skills and have always ensured that tasks are well planned, to facilitate implementation on time In order to effectively deliver my job tasks on time, job prioritizing is normally considered paramount on my daily work schedule

  • Financial Management Skills

I have been managing, accounting and preparing the financial statements for various companies and cooperating partners funds;

  • Management of External Audit Services Skills

I have successfully played a pivotal role in the managing and supervision of the External Audit Services and the audited financial reports, which were successfully approved by the respective Boards on time

  • Procurement and Administrative Management Skills

I have successfully played a pivotal role in the managing and supervising of procurement, storing and issuing of goods and services

  • Initiative and Team Spirit

Usually full of initiative, team spirit and always working with minimal supervision

  • Reliability and Trustworthy

I can be relied on to perform assigned tasks with the due diligence and trust needed to the satisfaction of my managers;

Affiliations

Association of Certified Chartered Accountants (ACCA) – Student # 1683977

Zambia Institute of Chartered Accountants (ZICA) – Student # 0030577,

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote

There is a powerful driving force inside every human being that, once unleashed, can make any vision, dream, or desire a reality.
Tony Robbins

Timeline

Resource Acquisition Finance Specialist

World Vision International Zambia
09.2022 - Current

Finance and Small Grants Officer

Embassy of Ireland / Irish AID
07.2017 - 08.2022

Assistant Accountant

National HIV/AIDS/STI/TB Council
02.2015 - 06.2017

Management Accountant

Kaleya Small Holders Company Limited
11.2011 - 03.2013

Program Support Officer – Internal Audit

CARE Zambia International
05.2010 - 11.2011

Accounts Assistant

Expenditure - Brand–Line Africa Limited
10.2004 - 04.2009

Certificate in Diplomatic Practice, Protocol and Public Relations -

Zambia Institute of Diplomacy and International Studies

Grade 12 - undefined

Naboye High School

Bachelor of Arts Degree (Hons) - Business Studies Finance

Greenwich University

Accounting Technician Diploma - undefined

National Institute of Public Administration (NIPA)

ACCA - Accounting

Learning Signal Online
Mulenga Chishimba