MOSIBUDI MOTSOKO

PROCUREMENT

• Validate requisition documentation for proper approvals and accuracy of information.
• Communicate with suppliers to secure quotes, adhering to procurement and NHLS policies
• Create purchase orders on Oracle procurement systems, ensuring compliance with SOPs and authorization levels.
• Coordinate with suppliers to confirm orders and monitor timely delivery
• Keep records of orders for audit compliance and efficient query resolution.
• Facilitated the bidding process by providing secretarial support and compiling bid specifications.
• Accurately recorded minutes for procurement meetings, ensuring thorough documentation.
• Managed the quotation process, ensuring compliance with organizational standards.
• Prepared comprehensive bid documentation for advertising approval, streamlining the procurement cycle.
• Sourced and compiled requests for quotations for goods and services up to R1,000,000.
• Enhanced transparency by publishing bids on the NHLS website and verifying document compliance.
• Led briefing sessions to clarify bid requirements and fostered an open procurement environment.
• Maintained the quotation opening register, ensuring a fair and systematic evaluation process.
• Coordinated the evaluation process, arranging necessary logistics for efficient decision-making.
• Developed comparative schedules for requests exceeding R30,000, aiding in cost-effective procurement.
• Prepared and processed approval documentation, ensuring alignment with procurement policies.
• Registered infrastructure projects with the Construction Development Board (CIDB), adhering to regulatory requirements.
• Successfully awarded RFQ contracts and documented project completion on the CIDB register.

CONTRACT MANAGEMENT

• Provide clerical support and maintenance of contract register
• Review from time to time all existing contracts and reports on their progress and their status.
• Compile contract documents to the head office (legal department) for the drafting, collaboration and signing up of contracts
• Maintain contract register