Morris Lebese
Senior Administration Clerk
Centurion
Overview
18
18
years of professional experience
3
3
Languages
Work History
Senior Admin Clerk
DOJ CD Head Office
09.2007 - Current
- To ensure that the resources acquired to support the strategic objectives of the department are delivered at the right place, at the correct time, at the right price and at the right place in the right quantity and quality that will satisfy the need and to help with the general admin duties.
- Evaluation and approval of quotations.
- Requesting quotations from suppliers in terms of treasury requirements.
- Filling and registration of incoming and outgoing RFQ’s.
- Assisting with the general administrational duties.
- Teach end-users how to compile requisitions.
- Assist end-users telephonically on JYP related issues.
- Processing of goods and services requisitions.
- Ensure that data given complies with the supply chain policies.
- Creating of requisitions on JYP, sourcing of quotations.
- Conduct follow ups on outstanding orders.
- Perform goods receipting on JYP.
- Maintain register of all invoices received and tracking thereof.
- Assist with the evaluation of quotations.
- Upon receiving requisitions, verify all documents are in order and record keeping of requisitions on register.
- Ensure that all procurements are within respective delegation authorities.
- Capturing and Approving Invoices for government.
- Submitting the procurement plan to Internal Audit and National Treasury.
- Creating goods Received Notes.
- Capturing and Approval of Invoices.
- Creating and Approving Creditors Payment Advices.
- Verify VAT registration on SARS.
- Doing compliance checks on all companies wanting to do business with the government.
- Linking suppliers, commodities and responsibilities.
- Assisting with Audits of the Department Of Justice.
- Responsible for preparation of trip authorities for outgoing cars.
- Maintaining & update trip authority register on a daily basis. Doing monthly returns for all GG vehicles. Arranging bookings for servicing of cars when need arises.
- Ensure that disk, fuel cards are still valid.
- Ensure that all official drivers must in position of a valid driver’s licence longer than six months.
- Conduct the management of assets within the office.
- Barcoding of newly procured assets, conduct assets verification on quarterly basis; capturing the acquired assets information on Justice Yellow Page (JYP) to update and maintain the assets register of the Department.
- Responsible for assets movement- both internal and external movements.
- Conduct the disposal of redundant assets.
- Receive invoices & make Sundry Payments and paying using BAS) manually & electronically on the JYP system.
- Do the procurement for the stationary store by requesting for quotations.
- Deliver urgent and confidential documents to national treasury when the need arises such as the Review of the Demand Plan.
- Ensuring that all my colleagues have sufficient stationary to carry out their daily official duties.
- Assist end-users by re-activating their CSD accounts if they have forgot their passwords or need to know of any function CSD offers.
- Assist in recovering documents and maintaining vault.
- Assist as observer or counter when doing stock take.
- Appointed as health and safety representative.
- Control activities such as: parking space allocation; building security; waste disposal.
- Manage the upkeep equipment and supplies to meet health and safety standard.
- Managing the building repairs: lifts, air-conditions, doors, electrical plugs, lights, urinals.
- Ensuring compliance with security and safety regulations.
- Coordinating safety.
- Department Of Justice
- Demand and Administration Support
- Evaluations and compliance
- Requisition Office
- Information Systems Management
- Research & Development
- Legislative Costing
- Fleet management
- Assets Management
- Payments and BAS
- National Office Stationary Store
- Additional Duties & Experience
- Occasional Tasks
- Facility Management
Education
BCOM IN LAW
Unisa
09.2025
Diploma - Law
University of Johannesburg
01.2020
Assets management in the public sector
BMTN
01.2007
Purchase & Supply Chain Management
Damelin College
01.2006
Purchase & Supply Chain Management
BMTN
01.2004
Matric - Tsonga, English, Afrikaans, Business Economics, Economics, Accounting, Mercantile law
Edward Phatudi High School
01.2000
Skills
Impeccable technical skills (Computer literate)
Straight forward and to the point communication
Innovative out the box thinker
Scrutinizer, attention to detail
An optimistic team player, ready to execute new projects and schemes
Honesty and Integrity
Knowledge of the PFMA,PPPFA DFI, BAS, Treasury Regulations and JYP processes
Microsoft Office skilled
Reliable and able to resolve challenges quickly
Creative thinking and decision making
Research and Strategy
Resourceful Planner
Tactful with People
Ethically fair
Ability to multitask and manage multiple requests simultaneously
References
- M.B.E, Nakale, Office Manager, 078 568 6754
- Bassier, Shafiek, Deputy Director, 076 421 0717
- Busisiwe, April, Office Manager CFO’s office, 072 692 2003
My Work Ethics
- I’m for every official being under one understanding
- Shortest legal route to the most effective result
- The best solution understands the background of the challenge
- Failing to plan is planning to fail
Timeline
Senior Admin Clerk
DOJ CD Head Office
09.2007 - Current
Diploma - Law
University of Johannesburg
Assets management in the public sector
BMTN
Purchase & Supply Chain Management
Damelin College
Purchase & Supply Chain Management
BMTN
BCOM IN LAW
Unisa
Matric - Tsonga, English, Afrikaans, Business Economics, Economics, Accounting, Mercantile law
Edward Phatudi High School