Mokgaeiji Dina Matlhabegoane
Facilities Manager
Johannesburg
Summary
Reliable Facilities Manager with detail- and results-oriented nature. Possessing an exceptional commitment to quality and service.
Goal-oriented facilities maintenance professional with excellent leadership, problem-solving and multitasking skills. Well-versed in HVAC, plumbing, and electrical systems, as well as structural and codes requirements.
Dedicated Facilities Operations Manager bringing 8 years of experience in energy management and building systems, including mechanical, security, automation and HVAC. Excellent leadership skills with proficiency in developing relationships, building consensus and leading positive organizational change.
Accomplished in meeting budget requirements, minimizing downtime and leading successful maintenance teams. Knowledgeable about leading inspections, planning updates, and directing projects.
Experienced leader with strong background in guiding teams, managing complex projects, and achieving strategic objectives. Excels in developing efficient processes, ensuring high standards, and aligning efforts with organizational goals. Known for collaborative approach and commitment to excellence.
Overview
16
16
years of professional experience
Work History
HSE and Facilities Manager
Bayer (Pty) Ltd
09.2019 - Current
- Review all hard and soft FM service level agreements entered with external service providers
- Determine compliance status with FM Output
- Monitor service providers’ performance and effect correct action on deviations to SLA
- Manage SLA agreements with suppliers and contractors
- Manage staff performance and facilitate improvement through regularly monitoring performance
- Responsible for training, coaching and development of subordinate employees
- Manage/approve applicable leave for subordinate employees
- Develop effective and customer focused and proactive relationships in all levels in the customer chain
- Develop effective communication lines and relationships with all stakeholders
- Ensure all statutory appointments have been concluded and are in operation on continuing basis
- Take part in Internal and external audits
- Ensure inspections and reports are carried out by the responsible safety teams
- Ensure training is conducted for safety responsible teams and valid certificates
- Arrange quarterly safety meetings
- Ensure compliance of the company with internal and external reporting
- Ensure attendance and recoding of meeting minutes
- Conduct new employee induction to ensure familiarity of site safety rules and compliance
- Liaise with contractors to ensure risks issues are being managed correctly
- Ensure effective policies and procedures are in place to manage and minimize risks and obligations
- Identify risks in relation to FM services and develop appropriate risk minimization strategies
- Proactive management of life cycle of major assets and maintenance planning
- Ensure compliance with agreement contractual obligations and company authorization levels
- Review and report budget status on monthly basis
- Assist in the management of FM projects and provide support where applicable
- Conduct quote comparison analysis for procurement purposes
- Ensure all contract documentation is maintained and updated
- Carry out random inspections to check status and take corrective action as required
- Lead, manage and develop the maintenance and reception teams
- Direct reports: 2 (within Bayer) and 42 full time contractors
Executive Assistant
Bayer (Pty) Ltd
10.2016 - 08.2019
- Act as the point of contact among executives, employees, clients, and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Track daily expenses and prepare weekly, monthly or quarterly reports
- Organize functions, functions and events
- Assist with Enabling Functions projects
- Manage vendor application process
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
Site Services Administrator
Bayer (Pty) Ltd
10.2014 - 09.2016
- Organize and maintain site documentation, including user guides, policy documents, and operational procedures
- Conduct regular inspections of the site to ensure compliance with building standards
- Coordinate with maintenance team to resolve issues affecting site functionality and user experience
- Manage cleaning contractors
- Provide administrative support to Head of Facilities Management
- Assist with operating switchboard
- Perform HSE duties i.e
- Housekeeping, attend safety meetings, lead behavioral safety initiatives, first aid box checks and replenishment
- Assist with travel bookings and managing electronic calendars
Administrator/Switchboard Operator
Unitemp
02.2013 - 09.2014
- Answer and direct telephone calls in a polite and informative manner
- Access company directories to route calls to the appropriate person or department
- Maintain a friendly and helpful manner when interacting with callers
- Assist callers with other questions
- Work collaboratively with other switchboard operators and professionals to ensure the best possible outcomes for their missions
- Participate in training programs to maintain and improve switchboard operator skills
- Handle emergency calls
- Take and relay messages
- Provide support to other staff members as needed
- Provide administrative support to the Sales team
Data Capturer
UTI Logistics (Now DSV)
10.2012 - 10.2012
- Dealing & processing of delivery waybills
- Data capturing
- Generating accurate management information (reports)
- General filling and processing of queries
- Reconciliation of documents
- Administrative duties
Debtors Administrator
Sil Farming t/a Wigwam
01.2009 - 09.2012
- Manage and maintain databases for debt collection activities
- Update and maintain accurate debtor records and collection activities
- Perform data analysis to identify trends and discrepancies
- Generate reports summarizing debt collection performance
- Coordinate with debt collection agents for effective collections
- Collaborate with departments to streamline processes
Education
Higher Certificate - Facilities Management
Academy of Facilities Management
Short Course - NEBOSH International Health & Safety management
Lexis Nexis
Short Course - Pivot Tables & Dashboard Reporting
Key Base
Short Course - Project Management
Astrotech
Matric - undefined
Makgetse high school
Skills
Schedule Management
Building inspections
Inventory procurement
Blueprint Interpretation
Planning and scheduling
Performance Evaluations
Service contracts management
Multitasking Abilities
Good Telephone Etiquette
Critical Thinking
Data Entry
Analytical and Critical Thinking
Cost-reduction methods
Flexible and Adaptable
Personal Information
- Nationality: South African
- Driving License: Code 08 (Own reliable Transport)
Previoussurname
Modiba
Timeline
HSE and Facilities Manager
Bayer (Pty) Ltd
09.2019 - Current
Executive Assistant
Bayer (Pty) Ltd
10.2016 - 08.2019
Site Services Administrator
Bayer (Pty) Ltd
10.2014 - 09.2016
Administrator/Switchboard Operator
Unitemp
02.2013 - 09.2014
Data Capturer
UTI Logistics (Now DSV)
10.2012 - 10.2012
Debtors Administrator
Sil Farming t/a Wigwam
01.2009 - 09.2012
Higher Certificate - Facilities Management
Academy of Facilities Management
Short Course - NEBOSH International Health & Safety management
Lexis Nexis
Short Course - Pivot Tables & Dashboard Reporting
Key Base
Short Course - Project Management
Astrotech
Matric - undefined
Makgetse high school