Mokgadi Anita Phakula

Duties:

* Facilitate, plan and Oversee Monthly & Annual profit & Loss of the Store

* Issue Work Orders to service Providers

* Timely payments of all approved. Invoices of service providers

* Supervise Staff and delegate tasks to maintain positive, productive Administrative operations

* Reduce Operational Costs through. effective management of staff schedules, resources and Vendor relations

* Manage all petty cash payments of the Store

Investigate & Finalize Financial stocktake irregularities & Till shortages

* Perform Weekly Cash Count of the Store Main Safe

* Meet Departmental budgets by. monitoring and reporting on office expenses

* Maintain Accurate filling system both manually and electronically

* Provide Exceptional administrative support to executive- level Staff in order to facilitate smooth daily operations

* Interview, recruit & Onboard new staff for high - performing administration teams

* Manage sensitive information discreetly ensuring proper storage procedures are followed at all times to maintain confidentiality compliance procedure.

* Conduct regular performance reviews to identify areas of improvement and develop action plan for Administrative staff

Duties:

• Set up and broke down meeting rooms for events.
• Secured records and storage to comply with filing and indexing procedures.
• Served as a liaison between facilities management and other departments, fostering cross-functional collaboration and communication.
• Participated in emergency preparedness planning, contributing to a safer workplace environment.
• Managed minor repair projects from start to finish, maintaining project schedules and budgets effectively.
• Assisted in creating detailed reports outlining facility performance metrics for review by senior management.
• Oversaw all aspects of equipment installation, maintenance, and repair for both internal and external services.
• Ordered, maintained and distributed supplies and inventory.

Duties:

• Answered incoming phone calls pleasantly directed calls to appropriate personnel.
• Reduced errors in data entry tasks by maintaining thorough attention to detail and verifying information before inputting it into the system.
• Contributed to the overall success of the organization by providing general administrative support when needed, such as filing or photocopying documents.
• Sorted mail and dispersed to correct departments and employees.
• Supported department heads with scheduling, preparing materials for presentations, and coordinating events.
• Entered data into system and accurately updated customer accounts.
• Ensured timely completion of projects by tracking progress and updating project management software accordingly.
• Streamlined office processes by organizing filing systems and implementing digital solutions.
• Improved document filing system efficiency, enabling quicker retrieval of important documents.