Moipone Judith Motlogeloa

To manage assets in the Office which includes:

• Perform and Consolidate Asset Verification on a regular basis; Manage Asset Movement Forms;
  Keeping the Provincial Register up to date;
  Providing assistance to national

To assist with the Procurement Functions, which includes but are not limited to:

Perform Demand Management, Deal with Acquisition and obtain Quotations from Service Providers. Coordinating Supplier Database Forms. Write “Scope of Work” when Service Providers are contracted. Manage payment process and procedures with National Office. Manage Provincial Expenditure within regulation and legislation. Administer the contract management process. Manage and administer S&T processes and procedures

Monitoring, Evaluation & Reporting: Report to the PDO feedback on Finance and CS analyses findings and make recommendations to apply the appropriate corrective action. Raise incidents report and manage resolutions. Compile, maintain and coordinate the design and development of system and process related forms, system manual, training manual, broadcast messages and circulars. Monitor and report on the progress of the operational plan and take necessary action to ensure that the goals and targets of the area of responsibility is met within time, quality and budget requirements.

Manage and Control Petty Cash: Manages process and procedures related to Petty Cash requisitions. Advice and up skill staff members relating to Petty Cash purchases. Manage cash dispensing and receipting process. Manage Petty Cash recording and documentation. Ensure that requisition for replenishment of Petty Cash are forwarded to National by the 3rd working day of each month.

Governance and Compliance: Coordinate compliance assessments. Adhere to regulatory and legislative framework. Monitor general compliance to SALGA policies and procedures in the SALGA Provincial Office.

Provincial SHE Representative

Representative and coordinator of Employee Wellness within the Province and serves in the National Wellness committee for Wellness. Implemented innovative programs to increase employee loyalty and reduce turnover.

• Reports and Write detailed narrative reports for use in Annual Performance Plan
• Reduced operational risks while organizing data to forecast performance trends.
• Established performance metrics and monitored progress toward goals, ensuring timely adjustments were made as necessary for optimal results.
• Evaluated employee performance regularly, providing constructive feedback and coaching for continuous improvement efforts.

• Championed diversity and inclusion efforts within the workplace, resulting in an inclusive environment that fostered creativity and innovation among employees from various backgrounds.
• Governance and Compliance: Coordinate compliance assessments. Adhere to regulatory and legislative framework. Monitor general compliance to SALGA policies and procedures in the SALGA Provincial Office
• Established robust risk mitigation strategies to safeguard against potential operational challenges or disruptions.
• Identified and communicated customer needs to supply chain capacity and quality teams.
• Leadership and guidance: Lead and guide Team Members in the Finance and Corporate Service (CS) area so that they achieve their work objectives and work within an environment conducive to achieving the required results. Uphold sound leadership practices and ensure compliance with HR policies and procedures. Establish partnerships with Provincial structure to embed Finance and CS management principles into executive decision making and provide technical support and advice to operating management to assist in the identification, assessment, management, monitoring and reporting of financial and non-financial risks arising within the respective areas.

• Cultivated positive relationships with clients through professional demeanor and excellent interpersonal skills.
• Answered phone promptly and directed incoming calls to correct offices.
• Tracked important information in spreadsheets and ran reports or generated graphs using data.
• Helped maintain office security by monitoring visitor access
• Streamlined front desk operations for increased efficiency by effectively managing phone calls, emails, and walk-in clients.
• Handled incoming and outgoing package deliveries, working with vendors to complete special requests and track missing packages.
• Contributed to team success by cross-training in various administrative roles, providing backup support when necessary.
• Managed multiple tasks and met time-sensitive deadlines.
• Enhanced customer satisfaction by promptly addressing inquiries and providing accurate information.
• Maintained confidentiality of information regarding clients and company.
• Maintained a well-organized reception area with updated materials, contributing to a welcoming environment for visitors.
• Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.