Mohlago Rebecca Sekgodisho

• Compile and distributes notices, and agenda and necessary documents to Board members
• Liaise with other stakeholders on behalf of Moyahabo Change Education Agency
• Take care of logistics of meetings
• Records proceedings of the meetings and prepares minutes for the meetings
• Produce reports Handling the manager’s diary and reminding him of appointments.
• Answering incoming calls, directing and re-directing calls where necessary
• Taking and recording messages for the manager.
• Receiving all incoming mails for the office, recording and distributing as directed and recording outgoing mails in the delivery book.
• Filling, retrieving and storage of documents
• Typing all correspondence using MS Wor, Power Point and excel i.e Reports, memo’s
• Distributing/ Handing out typed work timeously
• Managing the office in absence of the manager and serving refreshments.
• Ordering stationary and keeping records of stationery ordered.
• Typing correspondence and monthly reports, Using MS Word, Excel, MS Outlook and Power Point
• Making sure that labour matters are handled every month for every employee.
• Filling, indexing, storage and retrieval of information.
• Faxing, photocopying documents and correspondence.
• Handling petty care and payments of casualty labours.
• Ordering, recording and payments of stationery.
• Capturing monthly and annual financial reports
• Making sure that annual reports are captured and sent to Department of Social Development on time.
• Ensuring that we have our monthly capacitation workshops e.g., Management of abuse, Management of grieve, The importance of team work and Management of change.
• Ensuring that financial and annual reports are submitted to Board Members on time.
• Travel, accommodation and meeting arrangements for manager.
• Recording incoming and outgoing mail and distributing them to relevant offices or Board members
• Attending meetings on behalf of the Manager.
• Monitoring usage of (telephone account, stationery, postage and cleaning materials and making sure that they are spent within the budget.
• Ordering specimen copies for the office and distributing to different offices.
• Keeping the display/ showroom clean and up to date.
• Report to management on any case even if the matter has been resolved.
• Ensuring that our hold our strategic planning meeting before the end of each year.
• Attending to all Department of labour matters
• Banking of all cashed received.
• Ensuring that all office equipment’s are well taken care of.

Project manager (Agriseta projects learnerships and skills programmes)

• Ensure that all deadlines from all sponsors etc. Agriseta deadlines are adhered to every year.
• Ensure that grant applications done before their closing date.
• Conducting interviews for facilitation, Assessment and moderation work.
• Ensuring that facilitators are on duty on time and they adhere to the given time table.
• Doing site visits once in two weeks.
• Ensuring that attendance registers are marked daily.
• Ensuring that all learners adhere to the rules and regulations of employer.
• Ensure that we find the right place for all learners to do their agricultural practical’s.
• Ensuring that we find them the right work placement after the completion of the projects which was eight (08) to twelve (12) months.
• Making sure that all learning materials are available for the appointed unit standard
• Ensuring that each and every project all learners have their PPE and they wear them all times.
• Making sure that all projects running smoothly and all queries are attended to or are referred to relevant manager.
• Keeping of attendance registers for all registered learners
• Making sure that stipends for the learners are made on time.
• Ensuring that the learners Portfolio Of Evidence (POE) are sent to the relevant sponsors.
• Organizing events such as certificate Awarding to Agriseta Learners
• Issuing of attendance certificates.

Project Manager (Lay preaching workshops)

• Ensure that all participants are notified on time.
• Ensure that all participants pay their monthly fees.
• Ensuring that all their assignments are marked and their marks are delivered on time for them to make corrections.
• Ensuring that each and every learner has his/her own stationery before the commencement of the workshop.
• Ensure that their place of attendance is cleaning and comfortable for them.
• Ensure that they receive their certificates at the end of the workshop.
• Ensuring that all learning material is available on time for the facilitator.
• Ensuring that attendance registers are signed every day.

• Answering incoming calls, directing and re-directing calls where necessary
• Taking and recording messages for the Attorney.
• Making sure that summons and all legal documents are received and filled accordingly
• Making sure that all filled documents have its own unique number (case numbers).
• Makings sure that the messenger receives all documents that needs to go to court in the morning and are delivered to the relevant office or address.
• Making sure that the messenger always has the correct address for delivering all legal Document
• Ensuring that the offices are clean and welcoming
• Receiving all incoming mails for the office, recording and distributing as directed and recording outgoing mails in the delivery book.
• Issuing of receipts
• Receiving payments
• Attending to all Department of labour matter
• Typing all correspondence using MS Word
• Ensuring that outsanding depts are paid or arranged are made.
• Managing the Attorneys diary and making sure that all daily appointments are fullfilled.
• Distributing/ Handing out typed work timeously
• Making sure that rent is paid in time.