Modiegi Mshweshwe

The job purpose is to:

• Manage access to information functionality through provision of legal and administrative support to City Manager as Information Officer, in terms of Promotion of Access to Information Act 2 of 2000;
• Manage functions of Deputy Information Officers in exercise of powers and performance of duties as Deputy Information Officers in terms of Section 17 of Promotion of Access to Information Act 2 of 2000 (PAIA) read with Section 56 of Protection of Personal Information Act 4 of 2013 (POPIA).
• Manage functions of Deputy Information Officers in duties and responsibilities set out in section 55(1) of POPIA and POPIA Regulations.
• Ensure compliance with Promotion of Administrative Justice Act, 3 of 2000 (PAJA).
• Exercise powers and functions in my capacity as Deputy Information Officer in terms of Section 17 PAIA read with Sections 55(1) & 56 of POPIA, as well as provide legal assistance and advice to line departments in this regard.
• Liaise with relevant external and internal stakeholders and representatives.
• Plan, organize, lead and control specialized legal functions such as conceptualizing and facilitating rollout of POPIA project for City of Cape Town and facilitating training of staff in respect of POPIA requirements.
• Develop and Implement City's POPIA compliance framework.
• Supervise staff reporting to me, manage their functions and perform human resources tasks in relation to staff.
• Ensure cycle times are adhered to in provision of legal services.
• Define and/or adjust key performance indicators, job design and role boundaries of staff against service delivery requirements.
• Direct staff in order for them to meet their objectives and Directorates objectives in line with Councils requirements and resources.
• Conduct appraisals to measure performance and objectives accomplished against agreed targets, reviewing goals and setting new objectives.
• Identify technical and/or non-technical skills gaps within Unit and compile development plans for existing staff with clearly identified career paths and job.
• Identify training needs and ensuring inclusion in Work Place Skills Plan.
• Implement Human Resources policies and procedures to control or regulate workplace conflict and/or instituting corrective measures and consultation processes to address deviations from standards;
• Facilitate recruitment process to ensure vacant posts are filled expeditiously and by suitably qualified individuals.
• Ensure deadlines are met by staff.
• Allocate work to staff.
• Supervise all functions performed by staff.
• Manage all administrative processes within Unit and own office.
• Generally promote and safeguard City's legal interests.
• Conducted research, gathered information from multiple sources and presented results
• Worked flexible hours across night, weekend and holiday shifts
• Used Microsoft Word and other software tools to create documents and other communications
• Prepared variety of different written communications, reports and documents
• Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork
• Increased customer satisfaction by resolving issues
• Created spreadsheets using Microsoft Excel for daily, weekly and monthly reporting

• Performed legal support functions to City Manager as Appeal Authority, in respect of appeals lodged in terms of Section 62 of Local Government: Municipal Systems Act, 32 of 2000 (MSA), by drafting draft decisions, conducting legal research and analysis, and rendering written and oral legal advice.
• Provided legal support to Independent Person Appointed in Terms of Regulation 49& 50 of the Supply Chain Management Regulations under the Local Government: Municipal Finance Management Act, by dealing with Disputes, Objections, Complaints and Queries, drafting Resolutions, conducting legal research and analysis and rendering written and oral legal advice.
• Assigned as Deputy information Officer in terms of Promotion of Access to Information Act, 2 of 2000 (PAIA) and dealing with requests for access to City records and making decisions on requests.
• Ensuring compliance with Section 5 of Promotion of Administrative Justice Act 3 of 2000 (PAJA), by facilitating requests for reasons of administrative actions taken by City.

Initially employed on contract as Legal Consultant, subsequently appointed Assistant Director: Pollution and Waste and later prompted to the position of Assistant Director: Institutional and Legal Development.

Assistant Director: Pollution and Waste

Responsibilities included, among others:

• Conducting investigations and site inspections in respect of environmental crimes.
• Collection of evidence for successful pollution related court cases.
• Processing and dealing with tip-offs and complaints and monitoring progress on same.
• Coordinating investigation activities with other spheres of government and other agencies.
• Supervising interns and junior staff.
• Regularity reporting to Director: Enforcement.

Assistant Director: Institutional and Legal Development.

Responsibilities included, among others:

• Providing overall leadership and direction within Sub-Directorate Integrated Coastal Management in respect of implementation of institutional and law development of key focus areas as spelled out in White Paper for Sustainable Coastal Development in South Africa.
• Drafting recommendations and draft replies for Deputy Director General and Minister of Environmental Affairs and Tourism with regards to appeals against decisions taken in terms of National Environmental Management Act 107 Of 1998 and Regulations for Control of Vehicles in Coastal Zone and, in respect of decision taken in terms of Marine Living Resources Act 18 of 1998.
• Trained and mentored new employees on industry practices and operations.
• Regularity reporting to Deputy Director.
• Led team of professionals in special projects and daily operations.
• Assisted senior leadership in managing certain aspects of operations.