Mmathapelo Baloyi
Finance Administrator
Pretoria
Summary
Experienced Finance Administrator with a proven track record of 12 years in effectively managing company accounts and providing comprehensive financial support. Skilled in financial analysis and problem-solving, proficient in various financial software such as Quick Trav, Tour plan, Panstraat Hospitality, Res request, Tall order, and My Stock. Strong analytical and organizational skills, excels in managing accounts and preparing accurate financial reports.
Overview
13
13
years of professional experience
Work History
Finance and Admin Manager
Marataba Luxury Lodges
03.2022 - Current
- Compiling a daily guest report for the Conservation Department
- Handling and reconciliation of Petty cash and daily cash up
- Bank recon on a daily basis
- Handling of foreign currency (USD, Euro and Pound)
- Debtors and creditors Recon
- Compilation of Finance report(daily Revenue report)
- Loading of Creditors invoices and Ad hoc Invoices
- Reconciling banking of a daily Basis
- Credit card Recon on a daily basis
- Preparation of the Commission report for Spa Consultants and housekeepers
- Preparation of Staff Gratuity report for all departments
- Preparation of stock-work books for all departments
- Completion of monthly financial reports to the head office
- Maintained accurate record-keeping systems to ensure easy access to critical information for decision-making purposes.
- Ensured smooth daily operations with timely completion of all essential administrative tasks and responsibilities.
- Updated reports, managed accounts, and generated reports for company database.
- Verified customer information for orderly, up-to-date online systems.
- Oversaw budget management for administrative functions, ensuring all expenditures remained within allocated funds.
Stock Controller
Marataba Luxury Lodges
03.2022 - 03.2023
- Enhanced inventory accuracy by conducting thorough stock audits and addressing discrepancies promptly.
- Maintained detailed records of all stock movements, providing valuable data for decision-making purposes.
- Handled stock return claims from customers promptly and professionally, maintaining positive relationships while minimizing financial impact on the company.
- Managed the implementation of a new inventory management system, resulting in more accurate tracking and forecasting capabilities.
- Collaborated with purchasing department to ensure timely delivery of products and adequate stock levels.
- Performed inventory control, such as counting, and stocking merchandise.
- Unloaded, sorted and stocked merchandise according to store layout and product placement.
- Received new stock and input values into computer system.
- Checked product levels and recommended new purchases.
- Recorded daily activities for inventory control.
- Calculated correct order totals, updated accounts, and maintained detailed records for inventory management.
- Picked and packed order items.
- Managed timely and effective replacement of damaged or missing products.
- Updated manuals to reflect amending of rates, rules or regulations.
Creditors Clerk
Personal Africa Travel
11.2016 - 07.2020
- Processing of daily Account Payment transactions
- Matching and batching of invoices reconciliations of monthly statement
- To accurately capture invoices in the accounting systems in order to effect payment on time and accurately to Creditors
- Ensure invoices are properly authorized in accordance with levels of authority and allocate it to correct Supplier & General Ledger accounts daily
- Check & match invoices against orders database
- Accurately process invoices in Accounts Payable and post batches daily
- Sending Remittance Advices to supplier after completion of the Payment
- Filing of Invoices after Payment
- Accurately prepare Monthly reconciliations of Creditors Accounts Statements against the A/P Age Analysis
- Accurately reconcile G/L and Creditors Accounts on a Monthly basis to make sure that accounts are correctly balance
Financial Administrator
Travel Factory(Holiday Factory)Retail
07.2014 - 10.2016
- Quicktrav - Invoicing module (invoicing of car hire, accommodation, air tickets-Adm, tic) main module, (receipting and invoicing) general ledger(record commission and payments for the month)
- Creditors Recons
- Bank recon
- Sending debtors report at the end of the month, follow up on outstanding monies and commission due by supplier
- Making payments to suppliers
- Reconcile Debtors - send out monthly statements to debtors
- Online banking-downloading bank statement online and capture the transaction in general ledger and main module
- Processing invoices, transferring from current account to call account
- Attend to queries regarding creditor and debtors accounts
- Follow up on refund due to us by the airline, reconciling bsp
- Full responsibility for all aspects of finances - including month-end finalization, debtors control, creditors control, BSP, income statement, balance sheet
- Preparation of information for yearly audit along with monthly management reports and client reports
Accounts Clerk
Pretoria Travel
02.2012 - 06.2014
- Managed the accounts payable department including processing payments and reconciling vendor statements
- Responsible for accounts receivable processes, including posting payments and issuing customer statements
- Assisted in the preparation of financial reports and analysis
- Maintained detailed records of financial transactions
- Collaborated with auditors to complete the annual financial audit
- Maintain debtors accounts
- Prepare and send notices to debtors for remittance of bills
- Receive invoices or bills from Suppliers, get them sanctioned and arrange for payment through bank transfers
- File and maintain a record of various supporting documents sent and received by the organization for reconciliation purposes
- Follow up on outstanding Customer accounts
- Capture transactions and compile reports on QuickTrav daily
- Manage creditors and Debtors
- Reconciliation of bank statements, creditors and debtors
- Solving client's queries
Education
National Diploma In Accountancy -
Unisa
01.2012 - 12.2015
High School Diploma -
Lg Holele High School
Pretoria, South Africa 04.2002 - 05.2004
No Degree - HR Administrator
IQ Academy
Gauteng 04.2001 -
Skills
Teamwork
Bookkeeping
Communication
Work ethic
HR support
Documentation and control
Administrative support
Recordkeeping and reporting
Personal Information
- ID Number: 8503060540080
- Date of Birth: 03/06/85
- Nationality: South African
Timeline
Finance and Admin Manager
Marataba Luxury Lodges
03.2022 - Current
Stock Controller
Marataba Luxury Lodges
03.2022 - 03.2023
Creditors Clerk
Personal Africa Travel
11.2016 - 07.2020
Financial Administrator
Travel Factory(Holiday Factory)Retail
07.2014 - 10.2016
Accounts Clerk
Pretoria Travel
02.2012 - 06.2014
National Diploma In Accountancy -
Unisa
01.2012 - 12.2015
High School Diploma -
Lg Holele High School
04.2002 - 05.2004
No Degree - HR Administrator
IQ Academy
04.2001 -