Work Preference
Summary
Overview
Work History
Education
Skills
Certification
Personal Information
Timeline
Generic
Open To Work

Mmaphuthego Tryphina Kolobe

Lephalale

Work Preference

Job Search Status

Open to work
Desired start date: Open to discussion

Desired Job Title

Officer LearningHuman Resource OfficerAdmin Assistant

Work Type

Full Time

Location Preference

On-SiteRemote
Location: Lephalale, ZAeMpumalanga, MPPretoria, GPBedford Gardens, GPNorthern Cape
Open to relocation: Yes

Salary Range

R45000/yr - R200000/yr

Summary

A dedicated and versatile HR and Learning professional with over a decade of experience in administrative support, human resources, and learning coordination within the mining industry. Proven ability to manage end-to-end recruitment processes, onboarding, payroll administration, and employee lifecycle activities. Currently serving as a Learning Officer, with strong expertise in coordinating training programs, facilitating inductions, and maintaining learning content. Known for excellent organizational skills, attention to detail, and the ability to handle confidential matters with discretion. Proficient in SAP, E-Learning, Coupa, Neptune, and SharePoint, with a solid foundation in HR systems and compliance. Passionate about continuous learning and development, with Bachelor of Commerce in Human Resource Management.

Experienced with leadership and strategic planning in high-stakes environments. Utilizes strong problem-solving and decision-making skills to drive operational success. Track record of effective team leadership and conflict resolution, ensuring mission objectives are met.

Overview

13
13
years of professional experience
1
1
Certification

Work History

Officer Learning

Exxaro Grootegeluk Coal
Lephalale, South Africa
03.2024 - Current
  • Dealing with booking and facilitating induction of the company.
  • Ensuring the timely booking induction of new employees into the business.
  • Facilitate computer-based training.
  • Coordinate learners on/off the job training.
  • Update all information as when required based on training completed.
  • Update, coordinate and maintain/revise/give input in learning content for Business Unit (BU).
  • Schedule induction and skills programmes.
  • Conduct functional audits and quality checks on documentation.
  • File documentation for audit purpose.
  • Execute the administration of training activities, ensuring accurate data registration, capturing, and maintenance for effective departmental operations.
  • Coordinate office administration and manage documentation processes, including the preparation and distribution of reports and meeting minutes.
  • Conduct systems data integrity audits on learner information and address any discrepancies promptly to ensure data accuracy and compliance.
  • Maintain trusted relationships with stakeholders, ensuring effective communication and collaboration to support learning and development objectives.
  • Manage and update training databases, ensuring quality assurance and accuracy of all training information and correspondence.
  • Support e-learning systems by assisting with learning processes and supervising both system-based and computer-based learning activities.
  • Promote a safe and healthy work environment by adhering to health and safety practices and addressing any unsafe situations promptly.
  • Handle the booking and coordination of training events, meetings, travel arrangements, and accommodation to meet organizational needs.
  • Prepare and process invoices for training expenses, ensuring timely payment and accurate financial documentation.
  • Demonstrate innovation and agility in responding to business needs, fostering a culture of continuous learning and improvement.
  • Oversaw daily operational workflows to ensure compliance with safety and environmental regulations.
  • Developed and implemented strategies to enhance productivity and reduce operational downtime.
  • Led training sessions for new hires on safety protocols and equipment usage.
  • Managed inventory control systems, ensuring accurate stock levels and efficient supply chain operations.

Human Resource Officer

Exxaro Grootegeluk Coal
Lephalale, South Africa
11.2018 - 02.2024
  • Dealing with all the recruitment needs & employment issues of the company.
  • Ensuring the timely recruitment of new employees into the business from the initial job offer being made through to their induction into the company including offer letters and contracts etc.
  • On-boarding of all new joiners (permanent & contractors).
  • Screen resumes and coordinate initial phone interviews.
  • Schedule interviews and manage logistics for hiring managers.
  • Support the offer process and assist with reference checks.
  • Booking pre-placement and new engagement medical.
  • Draw up contracts of employment on a rotational basis.
  • Capture all new employee data as per the recruitment administration checklist.
  • Arrange with IT and Facilities to set up a new employee profile prior to the employee joining the company.
  • Core HR Administration.
  • Update employee data on the HR System including all employee changes eg.( Internal transfers, promotions, salary adjustments).
  • Draw up Long Term Leave agreements (maternity leave, sabbatical leave, unpaid leave etc).
  • Mobility Agreements -relocation agreements.
  • Process study loans.
  • UIF applications administration.
  • Escalate benefits queries to the Benefits Manager Off Boarding (exits).
  • Process exit details on HR system.
  • Follow up on Exit Checklists.
  • Notify benefits vendors of withdrawals or transfers.
  • Provide certificate of service.
  • Provide a final payslip.
  • Attending Disciplinary cases.
  • Loan agreement verification.
  • Manage all exit survey and interview queries.
  • Close employee folder (filing and archiving).
  • Respond accurately to employees/external stakeholder queries.
  • Payroll.
  • Submit all new joiners, terminations.
  • Submit all new joiners, terminations, increases, change of working hours computations, Long leave of absence, and all employee data that impacts payroll.
  • Ensure all employee data is checked and is accurate.
  • Key times in the month need to be planned for so all deadlines are met.
  • Turnaround times.
  • All processes have clear turnaround times keep monitoring work received and process and adhere to the turnaround times.
  • Understands the business and able to apply existing HR processes and procedures to meet a range of client's needs.
  • Contributes to and reinforces teamwork within the HR Shared Services Centre and across business units.
  • Excellent excel skills and proficient on all.
  • Conduct interviews and observe in disciplinary cases.
  • Conducted employee relations investigations, resolving conflicts and fostering a positive work environment.
  • Coordinated new hire onboarding, completing background checks and reference checks to complete screenings.
  • Managed employee benefits programs, ensuring timely enrollment and accurate recordkeeping.
  • Supervised job interviews and conducted exit surveys to verify compliance with HR best practices.
  • Advised department managers on best practices in regard to labor relations, conflict resolution, and disciplinary actions.
  • Evaluated the effectiveness of current HR systems; identified areas requiring enhancement or replacement.
  • Facilitated employee relations, benefits administration and performance management initiatives to support workforce needs.
  • Coordinated employee placements and administrative details.
  • Managed recruitment processes, aligning talent acquisition with business objectives and workforce planning.

Admin Assistant

Grootegeluk Coal Mine
Lephalale, South Africa
10.2012 - 10.2018
  • Plan meetings and take detailed minutes for meetings.
  • Assist and Provide support during DMR audit.
  • Execution and management of Legal Appointments for the relevant linked to MHSA.
  • Provide required documents and Legal appointments notifications to the DMRE.
  • Write and distribute emails, correspondence, memos, and letters.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Able to deal with highly confidential matters professionally & discreetly.
  • Proficient in MS Office (Word, Excel, PowerPoint).
  • Innovative.
  • SAP.
  • Coupa.
  • Neptune.
  • SharePoint.
  • Good Planning, organizing and administration skills.
  • Ability to supervise a team.
  • Good interpersonal skills.
  • Managed scheduling and coordination of meetings for executives, enhancing operational efficiency.
  • Streamlined document management systems, improving retrieval times and accuracy of records.
  • Developed and maintained filing systems to ensure compliance with company policies and regulations.
  • Facilitated communication between departments, fostering collaboration on cross-functional projects.
  • Produced detailed reports for management, supporting data-driven decision-making processes.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Mentored junior administrative staff, providing guidance on best practices and workflow optimization.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
  • Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
  • Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
  • Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
  • Maintained inventory of office supplies and placed orders.
  • Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
  • Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
  • Facilitated collaboration within team by organizing regular meetings and tracking project progress.
  • Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.

Education

Human Resource Management

MANCOSA
Pretoria, South Africa
12-2025

National N Diploma - Management Assistant

Lephalale TVET College
Lephalale, South Africa
07-2025

Certificate - Moderator

SKU Training Interventions
Pretoria
05-2025

Certificate - Assessor

SKU Training Interventions
Pretoria, South Africa
03-2024

Certificate - First Line Management

UNISA
Pretoria
07-2022

Certificate - Office Managment

UNISA
Pretoria, South Africa
10-2019

Certificate of Technical Studies - N4 Electrical Engineering

Lephalale TVET College
Lephalale, South Africa
11-2016

Certificate - Grade 12

Phagameng High School
Modimolle, South Africa
12-2003

Skills

  • Able to deal with highly confidential matters professionally & discreetly
  • Proficient in MS Office (Word, Excel, PowerPoint)
  • Innovative
  • SAP
  • Coupa
  • Neptune
  • SharePoint
  • Good Planning, organizing and administration skills
  • Ability to supervise a team
  • Good interpersonal skills

Certification

  • Skills programme: Occupational Health and Safety activities for: Part time/workplace Representative and Shop Stewards in the Mining and Minerals, 2023, Mining Qualification Authority
  • Mentoring for Scholars, 2024

Personal Information

  • ID Number: 8603290785081
  • Ethnicity: African
  • Date of Birth: 03/29/86
  • Gender: Female
  • Nationality: RSA
  • Driving License: Yes

Timeline

Officer Learning

Exxaro Grootegeluk Coal
03.2024 - Current

Human Resource Officer

Exxaro Grootegeluk Coal
11.2018 - 02.2024

Admin Assistant

Grootegeluk Coal Mine
10.2012 - 10.2018

Human Resource Management

MANCOSA

National N Diploma - Management Assistant

Lephalale TVET College

Certificate - Moderator

SKU Training Interventions

Certificate - Assessor

SKU Training Interventions

Certificate - First Line Management

UNISA

Certificate - Office Managment

UNISA

Certificate of Technical Studies - N4 Electrical Engineering

Lephalale TVET College

Certificate - Grade 12

Phagameng High School

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Mmaphuthego Tryphina Kolobe