Mketsu Nompumelelo Odwa
Project Coordinator
Cape Town
Summary
My name is Mketsu Nompumelelo Odwa, Project Management and Management graduate and currently doing Post Graduate Diploma in Project Management with 11 years working experience, I have 5 years' experience of office administration & 6 years of experience in Project Management. I am interested in applying for the advertised position to gain more knowledge and apply the skills that I acquired from the university and my previous years of working experiences. I have relevant work experience within the corporate environment & Public sector with relevant experience in Project management stages of the project and monitoring, administration sections, keeping records, in supply chain management, compiling submissions, procurement processes and research methodology, Applicable administrative duties, general office administration, data capturing and data management thus presenting an enormous asset within the industry with my capabilities. I embrace business, Well-developed managerial, leadership, adaptability, and strategic planning skills in conjunction with a remarkable passion pertaining the admin industry. Effective utilization of my expertise as well as general management philosophy ensures productivity over and above continuous deliverables. I am a very dedicated and diligent person, who is extremely self- motivated and enjoys working with people. I would like to share my experience that I earned during my experiences. Experienced [Job Title] proficient in managing [Industry] operations with exceptional team supervision, project coordination and analytical problem-solving skills. Optimizes resource use to achieve challenging targets. Diplomatic in resolving disputes and coordinating diverse teams.
Overview
10
10
years of professional experience
2024
2024
years of post-secondary education
Work History
Project Administrator
Western Cape Government (WGC)
10.2019 - Current
- Company Overview: Transport Operations
- Assisting Project Manager - Project Support
- Advise and assist the project team members in the application of project procedures, disciplines and recording and reporting standards.
- Ensure that all meetings are recorded, and actions are followed through.
- Keep track of all financial expenditure and documentation.
- Maintain risk and issue logs and change control records.
- Registers are kept up to date.
- Progress Reports has been reviewed, amended, and submitted for approval.
- Project Trackers has been updating, reviewed, and corrected and submitted.
- Meetings - Minutes and action list.
- Maintain the Change Requests Register.
- Tracked and ensured that invoicing was done, and the needed supporting documentation were attached for responsible projects.
- Processing and submitting invoices for payments.
- Updating monthly cashflows with projections.
- Updating Project Costings monthly, tracking against the budget.
- Maintained and gave input into the administrative list on all contractors that are active on the project.
- Ensured that all contractors submit their timesheets.
- Check and verified that all supporting documentation are attached.
- Liaised with contractors where discrepancies are picked up and submit for correction.
- Ensure that all timesheets are approved.
- Administration of timesheets were according to sound governance.
- Ensure that hours are allocated correctly current vs capital.
- Ensured that all timesheets have been submitted to the service provider for invoicing.
- Liaised with client and management when required.
- Send change request hours to manager for Enforce after reviewing iflexi sheet and confirming with lead.
- Ensured that project documents are updated with respective changes as identified and required by manager and client.
- Completed all governance tasks that was requested from management and the project team (copies, emails, follow ups, etc).
- Managed all project queries that came through and escalate it to management where needed.
- Recorded, captured, and reviewed minutes and updated as required.
- Reviewed all documentation submitted for approval and circulated.
- Assisted project lead with setting up of meetings as requested.
- Assisted project lead with scanning and printing of documentation.
- Followed up on progress reports and project trackers.
- Maintaining Project Invoice cycles & Billing Schedules.
- Doing monthly cash flows for project and goods& services.
- Updating project resource costings per project.
- Doing monthly reconciliations against payment Stubbs and BAS reports.
- Assist in Implementation and roll-out of all ongoing projects.
- Assisting to review project plans, drafting of minutes in meetings.
- Updating monthly project costings.
- Assisting in drafting All the reports for the directorate such as Annual Performance Plan (APP) Strategic Plan, ICT Plan.
- Updating change requests and tracking them.
- Transport Operations
Project Support Administrator (PSA)
InfoBluePrint
05.2017 - 09.2019
- Company Overview: IT Consulting
- Managing Project office administration.
- Updating Project Logs (Project Register/Project Checklist/Project Control File/Project Reference logs).
- Updating Monthly Organogram.
- Updating Projects Macro Plan monthly.
- Kick off projects and setting relevant project structure and update staff on how allocate their times.
- Creating timesheets monthly.
- Managing the project teams timesheets and Project costings.
- Time reporting.
- Follow up on projects and tracking projects progress.
- Organizing training material for the project.
- Monitor, track, and report on the status of project deliverables to ensure time, cost and quality metrics are in line with approved project plans for assigned projects.
- Maintain register of compliance with endorsed project management methodology, ITIL change management processes and other relevant organisational policies for audit purposes.
- Contribute to the development of project plans under the guidance of a Project Manager to develop future capability.
- Writing and Compile Project Office Minutes.
- IT Consulting
Administrator
Old Mutual: Group Schemes
05.2016 - 04.2017
- Company Overview: Insurance and Investments
- Follow up on Project and Provide administrative support.
- Cleaning up the closed cost centers.
- Budgets on IDU Software.
- Devising and maintaining office systems, including data management, and filing.
- Arranging travel, visas, and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
- Manage the diary of the manager scheduling appointments and following up on diary requests to ensure appropriate and constructive allocation of time.
- Stationery management - keeps stationery inventory, orders new stock, and maintain asset register.
- Screening phone calls, enquiries, and requests, and handling them when appropriate.
- Meeting and greeting visitors at all levels of seniority.
- Organizing and maintaining diaries and making appointments.
- Dealing with incoming email, faxes, and post, often corresponding on behalf of the manager.
- Carrying out background research and presenting findings.
- Producing documents, briefing papers, reports, and presentations.
- Liaising with clients, suppliers, and other staff.
- Perform office administrative duties. Filing and faxing of correspondence.
- Insurance and Investments
Administrator
Cape Peninsula University of Technology (CPUT)
04.2015 - 03.2016
- Company Overview: Academic
- Applicable administrative duties.
- General office administration.
- Order office stationery and faculty equipment.
- Responsible to assist with procurement of goods and services and liaise with suppliers.
- Providing logistical support. Administer inventory, allocation of assets in line with policies and guidelines.
- Perform physical asset verification, bar-coding, updating asset register. Maintain proper records and communication and reporting, handling of asset disposals.
- Managing the receptions, assisting day to day business and provide administrative support.
- Taking and typing minutes.
- Purchasing office consumables as required.
- Make requisitions.
- Filling and capturing data onto the system.
- Order required books from the library.
- Academic
Education
Post Graduate - Project Management
Regent Business School
Project Management Certificate - undefined
Provincial Training Institute
Workshop - undefined
Provincial Training Institute
Fire Marshall Training - undefined
South African Fire Medical Academy
Business Administration - undefined
Training Force
Btech - Project Management
Cape Peninsula University of Technology
Learnership in Wealth Management - undefined
Central Business School
Short Course: Quality Management Systems - undefined
Cape Peninsula University of Technology
National Diploma: Management - undefined
Cape Peninsula University of Technology
Certificate in Management Practice - undefined
Skills
Project reporting
Scheduling and planning
Documentation management
Compliance management
Physical Address
6 Planter Way, Summer Greens, Milnerton, 7441
Own Transport
YES
Personal Information
- Ethnicity: Black
- Gender: Female
- Nationality: South African
- Driving License: Code B
Timeline
Project Administrator
Western Cape Government (WGC)
10.2019 - Current
Project Support Administrator (PSA)
InfoBluePrint
05.2017 - 09.2019
Administrator
Old Mutual: Group Schemes
05.2016 - 04.2017
Administrator
Cape Peninsula University of Technology (CPUT)
04.2015 - 03.2016
Project Management Certificate - undefined
Provincial Training Institute
Workshop - undefined
Provincial Training Institute
Fire Marshall Training - undefined
South African Fire Medical Academy
Business Administration - undefined
Training Force
Btech - Project Management
Cape Peninsula University of Technology
Learnership in Wealth Management - undefined
Central Business School
Short Course: Quality Management Systems - undefined
Cape Peninsula University of Technology
National Diploma: Management - undefined
Cape Peninsula University of Technology
Certificate in Management Practice - undefined
Post Graduate - Project Management
Regent Business School
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