Mirranda Phindile Lengoasa

Assistant Director: Tender & Contract Management

Gauteng Department of Social Development

05.2014 - Current

Form part of the Bid Specification Committee which coordinate the development of terms of reference, ensuring all legislation is adhered to and are met
Compile recommendation by Bid Specification Committee to the Bid Adjudication Committee and execute approval
Reduced number of extensions contract exceeding the 15% threshold
Co – ordinate the establishment of the Bid Evaluation Committee and appointments of members thereof.
Ensure finalisation of bids and commit to set timelines
Preparation of submission for approval to the Bid Adjudication Committee and presentation thereof
Monitor compliance to contractual terms and conditions of new contracts
Implementation of new legislation and regulations
Manage the adjustment of contracts
Capturing of contracts electronically on the contract management systems (SAP SRM)
Ensure and monitor participation of special groups in the tendering process
Monitoring and implementation of the procurement plan for the set financial year
Coordinate bids administration and contract management Audit (Gauteng Audit Service and Auditor General),
Monitor the implementation of approved Risk/Audit/Fraud action plans and compile evidence-based progress and report on monthly basis
Identification of contracts due for expiry and notifying of end users
Ensure that deadlines are met regarding the evaluation of bids and ensure extension of validity period is written and captured correctly
Ensure that the Evaluation of bids are in line with applicable legislations (PPPFA, PFMA, PPR 2022 and Department Procurement Policy)
Monitor the contract register, processing of price increases and variations; ensure finalization and signing of Service Level Agreement, distribution and safe keeping of contract documents and dealing with contractual problems and negotiations with suppliers thereof.
Provide guidance in terms of the sourcing strategy and ensure that all goods and services in the Department are procured in line with the applicable legislation
Action and implement all the recommendations made by the Auditor-General and Internal Control and Risk Management and monitor progress monthly
Analyze past experiences with regards to products/services, suppliers and value for money.
Provide support service to the line functionaries by giving advice on the interpretation of policies, regulations, and prescripts of Supply Chain Management.
Compile quarterly reports on all contracts awarded and share the information with relevant stakeholders, and end-users.
Compile monthly reports and forward them to the Provincial Treasury in terms of the specific groups empowerment stats and contracts awarded.
Supervise staff, ensure development, assist with quarterly reviews and provide support and guidance.
I have acted as BAC Secretariat for numerous BAC meetings as part of career development.
I assist the Director: Supply Chain Management in compiling of reports on contracts for the Department of Treasury on a quarterly basis as part of my career development.