Millicent Moeletsi
Accounts Payable And Cashbook Administrator
Pretoria West
Summary
I am matured 38 year old lady, a loving mother of two beautiful kids. I identify myself as family and people oriented person , Smart hardworking, Calm, Receptive and Open minded individual.
I am a Creditors and Cashbook administrator with over 15 years of experience, I have contributed great value in organizations that I have worked for by giving full Dedication to working and producing excellent results in meeting my Deadline, adhering to my job description , resolving, maintaining outstanding queries on old Aged analysis in clearing the suppliers accounts with standard policy procedures. I have supervised and delegated the Account Payable department, Obtained a score 39.21 on Enterprise and Supplier Development contributing towards B-BBEE level 1 certificate.
I am seeking a Senior management role in the field of my experience, which will enable me to contribute my skills and experience while increasing my knowledge.
Overview
18
18
years of professional experience
Work History
Cashbook Administrator
Generator and Plant Hire SA (Pty) Ltd
01.2023 - Current
- Import of bank statements in to Sage for cashbook reconciliations.
- Processing daily cashbook transaction, bank charges, interest, receipt, payments,debit orders, inter-accounts transfers timorously and accurately.
- Receipting and Allocating debtors receipt with remittances.
- Liaising with Senior credit controller,Creditors clerk, sales department,branch managers, and the bank for unidentified transactions.
- Maintaining cashflow report.
- Review debtors and crediotrs aging report.
- Maintaining Bank administrations queries.
- Reviewing and processing weekly Cod payments, refunds, expense claim and monthly creditors payments on the bank.
- Supervised the Accounts Payable department (Creditors clerk and Cod Clerk reporting under myself)
Account Payable
Generator and Plant Hire SA (Pty) Ltd
07.2020 - Current
- Receiving invoices from various departments and supplier
- Ensure invoices are vat compliant
- Processing 3 way matching invoices to requisition, purchase order and goods received notes accurately on sage.
- Ensure invoices approved by manager and executive accordance with appropriate level of authority aligning with company SOP.
- Ensure to process invoices, credit notes in the correct Vendor and GL account Account Payable module on sage
- Assist with ad-hoc duties which are assigned.
- Following up with department and supplier queries.
- Reconciling monthly recon to the Supplier statement and GL balance.
- Preparing and submissions of +- 100 -120 creditors reconciliation ,(Sequence: Creditors recon, Supplier statement, Age analysis, invoices, requisition, purchases order, delivery note and Good received note).
- Timeless follow up on all AP queries.
- Meeting Weekly deadline COD Payments
- Meeting Monthly Creditors reconciliation deadline.
- Forward remittance advise to the suppliers after completion of payment.
- Maintain filling according to agreed filling protocols.
- Prepare monthly analysis of the creditors list, book value over 7 million.
- Maintain vendor master list over 250- 300 suppliers and relevant BBBEE information and documents are available for reporting and audit purposes.
- Ensure audit derivable are maintained according to standard policies
Foreign Creditors Clerk
Diasorin SA (Pty) Ltd
11.2014 - 12.2019
- Preparing monthly Foreign and Local supplier recompilations
- Processing foreign and Local invoices three way matching on Account Payable Module.
- Maintaining clearing documents to prepare foreign payments.
- Processing weekly and monthly payment on standard bank business online CFC foreign, EUR, GBP, USD and Local ZAR.
- Preparing and Completing BOP forms
- Reconcile monthly vendor statements to payments and follows up on outstanding items and prepaid tax invoices. [Domestic, Foreign & Subsidiary accounts]
- Loading new and modifying supplier on the bank
- Preparing dividends, Cost Sharing, Inter-company transfers, inter-accounts transfers.
- Submitting monthly Vat returns to SARS
- Loading SARS provisional tax payment
- Loading the Dividends, Royalty payment
- Loading Imports and Exports payment, freight payments.
- Loading weekly and monthly payment.
- Reconciling Creditors GL reconciliation
- Maintaining Opening purchase order and Goods received report
- Resolve timeless queries with external suppliers and internal departmental queries.
- Maintaining bank beneficiaries on the bank and vendor AP module.
- Process monthly Petty cash reconciliation
- Assist the account department where required.
Financial Administrator
Macmillan Publishers SA (Pty) Ltd
01.2007 - 10.2014
- Preparing Monthly Creditors and Cashbook reconciliation
- Processing supplier invoice daily
- Ensuring invoices are tax compliance
- Obtain supplier statement monthly and reconcile to account payable ledger
- Ensure that all expenses are allocated to the correct ledger codes
- Load weekly and monthly supplier payment on Nedbank and Standard bank online electronic banking
- Inter accounts transfers
- Deal with suppliers and sorting all outstanding queries timeously
- Accurate and tidy filling of all document
- Archiving of old records and upkeep of archiving storage container
- To carry out any instruction and duties directed by and Accountant
- Processing daily Cashbook bank reconciling for Local and Foreign bank (Botswana, Lesotho, Swaziland, Mozambique and Local banks)
- 32 banks to reconcile (19 current account and 13 call accounts)
- Working book value of approximately R90 million
- Internal auditing for monthly expenses
- Clearing the suspense accounts
- SARS payment
- Relieving and assisting receptionist duties when required.
Education
Certificate in Basics of Business -
University of South Africa
Pretoria, South Africa01-2006
Senior matric Certificate - Accounting
Hoerskool Pretoria Noord
Pretoria, South Africa01-2005
Skills
Sage 300/Evolution
Microsoft Suite
Syspro
QAD
Syrinx
Additional Information
References
1. Generator and Plant Hire SA (Pty) Ltd
- Mrs. Lufia Ali
- Accountant
- +27 71 959 3098
2. DiaSorin South Africa (Pty) Ltd
- Mr. Dinesh Naidoo
- Human Resource Executive
- +27 011 799 3218
- Mrs. Melani Pauls
- Finance & Supply Chain Executive
- +27 82 852 6210
3. Macmillan Publishers South Africa (Pty) Ltd
- Mrs. Monica Eckard
- Financial Manager
- +27 83 412 6297
Timeline
Cashbook Administrator
Generator and Plant Hire SA (Pty) Ltd
01.2023 - Current
Account Payable
Generator and Plant Hire SA (Pty) Ltd
07.2020 - Current
Foreign Creditors Clerk
Diasorin SA (Pty) Ltd
11.2014 - 12.2019
Financial Administrator
Macmillan Publishers SA (Pty) Ltd
01.2007 - 10.2014
Certificate in Basics of Business -
University of South Africa
Senior matric Certificate - Accounting
Hoerskool Pretoria Noord
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