Michael Moloi
Contracts Administrator
Orlando West
Summary
Dynamic Contracts Administrator at Edwin Construction with expertise in risk evaluation and cost control. Successfully negotiated favorable contract terms, enhancing vendor relationships and achieving significant cost savings. Proven ability to implement efficient workflows and train staff, fostering a knowledgeable team dedicated to legal compliance and project success.
Overview
20
20
years of professional experience
Work History
Contracts Administrator
Edwin Construction
07.2023 - Current
- Coordinated with legal counsel to resolve disputes or clarify contractual language, minimizing liabilities.
- Implemented standardized templates for consistent contracting practices across the organization.
- Monitored contract budgets and expenditures, ensuring financial accountability throughout the project lifecycle.
- Negotiated favorable contract terms for cost savings and improved service levels.
- Enhanced vendor relationships through clear communication and effective issue resolution.
- Managed a portfolio of contracts, ensuring compliance and timely renewals.
- Conducted market research to identify potential vendors, diversifying supplier options and reducing costs.
- Implemented improvements to contract generation process to increase efficiency.
- Reduced legal risks with comprehensive contract reviews and risk assessments.
- Determined final quality and acceptance of contractor work and operations.
- Assisted in the preparation of proposals and bids, contributing to successful awarding of new contracts.
- Participated in audits related to contractual compliance, identifying areas for improvement and implementing corrective actions as needed.
- Developed and maintained a centralized contracts database for easy access and increased efficiency.
- Trained junior staff members on best practices in contract administration, promoting a knowledgeable workforce.
- Monitored incoming contracts and service agreements for correct pricing and information.
- Oversaw contracts for over 900m different departments using both manual and automated strategies.
- Organized and updated databases, records and other information resources.
- Created reports, presentations and other materials for executive staff.
- Cultivated strong relationships with vendors and partners supporting administrative operations.
- Created organized filing system to manage department documents.
- Coordinated office events, seminars and meetings for staff and clients.
- Maintained primary relationship accountability for clients, overall servicing responsibility and client satisfaction to maximize profitability of client relationships.
- Built and managed processes for tracking and monitoring department performance.
- Identified opportunities to streamline processes and improve office operations and efficiency.
- Improved office operations by automating client correspondence, record tracking and data communications.
- Completed bi-weekly payroll for 150 employees.
- Led recruitment process by screening candidates, conducting interviews, and providing recommendations for hiring decisions based on qualifications and fit within the organization culture.
- Coordinated staff meetings and events to foster communication, teamwork, and professional development opportunities for team members.
- Handled sensitive information discreetly while maintaining confidentiality protocols at all times.
- Reduced operational costs through diligent budget management and resource allocation.
- Provided ongoing support to senior leadership by preparing reports, presentations, updates on key projects as needed.
- Oversaw the procurement of essential supplies, negotiating favorable terms with vendors while maintaining quality standards.
- Negotiated labor contracts with general contractors and subcontractors.
- Prepared detailed project estimates and reports for management review.
- Collaborated with structural engineers to evaluate structural integrity of projects.
- Led weekly production and operations contractor meetings, facilitating stronger communication, and helping to resolve critical issues.
- Tracked project costs and other financial metrics to maximize profitability.
Records Manager
Anova Health Institute
07.2019 - 10.2021
- Provided expert consultations on legal discovery requests, assisting in efficient document production during litigation proceedings.
- Enhanced records management efficiency by implementing advanced technology and industry best practices.
- Established a secure document destruction process, safeguarding sensitive information from unauthorized access.
- Facilitated communication between senior management and staff related to new policy implementation or updates.
- Conducted regular audits of record keeping systems, identifying areas for improvement and ensuring data accuracy.
- Collaborated with DoH cross-functional teams to establish and strengthen effective records management strategies and policies.
- Served as the primary liaison between Records Management department and other internal stakeholders such as IT, Legal, HR departments to ensure seamless integration of systems and processes.
- Monitored emerging trends in Records Management field; providing recommendations for possible implementation.
- Streamlined records retrieval processes, reducing time spent searching for information.
- Oversaw the preservation of historical documents, maintaining organizational knowledge for future generations.
- Implemented a centralized electronic records management system, improving accessibility and collaboration among team members.
- Successfully managed large-scale records relocation projects, ensuring minimal disruption to business operations.
- Reduced operational costs by negotiating favorable contract terms with vendors for storage facilities and software solutions.
- Prepared documents for projects in accordance with project manager, team, or client specifications.
- Transmitted documents, organized revisions and tracked changes.
- Maintained organized and efficient document flows by using excellent planning and multitasking skills.
- Managed file archival and information retrievals.
- Managed training courses, setup and maintenance for document control systems.
- Strengthened system efficiency by identifying lagging operational processes and implementing optimal solutions.
- Onboarding Matrix of employees as per mine requirements.
- HR audits for all mine onboarded employees.
Records Management Consultant
Lwazi Information Management Consultancy
04.2017 - 06.2019
- Developed comprehensive records retention schedules for streamlined document storage and retrieval.
- Developed and maintained comprehensive documentation of records management policies and procedures, ensuring consistency across all client engagements.
- Trained staff on proper record handling procedures, ensuring adherence to company policies and legal requirements.
- Implemented robust data protection measures, safeguarding sensitive information from unauthorized access or loss.
- Reduced operational costs through the optimization of storage solutions and elimination of redundant record-keeping practices.
- Created and maintained user accounts and properly routed documents for approval and training.
- Contributed to design and implementation of overall corporate documentation standards, numbering conventions and templates.
- Assisted in continuous improvement activities while developing and maintaining resulting documents.
- Developed and edited template contracts with changes in company's service lines or new developments.
- Assessed impact of emerging technology and system upgrades on workflow.
Labor Relations Consultant
Nkomo & Moloi Labor Consultants
08.2015 - 02.2017
- Assisted in developed training programs for managers to improve their understanding of labor relations issues and best practices.
- Assisted in conducted thorough investigations into allegations of workplace misconduct, providing detailed recommendations for resolution.
- Assisted enhancing employee relations by developing and implementing labor policies and procedures.
- Assisted in the development of compensation structures, ensuring fair pay practices aligned with company values and market realities.
- Improved company culture by conducting regular surveys to identify areas of concern and implementing appropriate solutions.
- Resolved labor disputes effectively through mediation, negotiation, and conflict resolution techniques.
- Managed grievance processes efficiently, resulting in expedited resolutions and improved employee satisfaction levels.
- Promoted positive work relationships by organizing team-building events and fostering an inclusive work environment.
- Oversaw investigations into discrimination, sexual harassment or other workplace claims.
Senior Site Administrator
Edwin Construction
02.2009 - 07.2015
- Assisted in the recruitment process by screening candidates, conducting interviews, and providing recommendations for hiring decisions based on qualifications and fit within the organization culture.
- Collaborated with cross-functional teams to achieve project goals and meet deadlines consistently.
- Enhanced site efficiency by streamlining administrative processes and implementing new software solutions.
- Established strong relationships with key stakeholders to ensure effective communication channels were maintained at all times.
- Asset management
- Plant Utilization Report
- Fuel Consumption Report
- Wages Report
- Cost Report
- Forecast Report
- Cash Flow for budget planning
- Monthly Stores Report
- Site registers
Assistant Quantity Surveyor
Concor Roads
02.2006 - 02.2009
- Performed measurements for structural and architectural works to prepare cost estimates for projects.
- Ensured accurate record-keeping through diligent maintenance of project files containing essential documentation such as contracts, change orders, and payment records.
- Used AutoCAD and Eagle Point to amend project design changes.
- Estimated and analyzed work performed to request payment from clients.
- Generated cost and value reports to produce accurate information on cash flow.
- Assisted in the evaluation and selection of subcontractors based on factors such as experience, performance history, and pricing competitiveness.
- Conducted feasibility studies to estimate materials, time, and labor costs.
- Purchased materials and coordinated deliveries to and from construction sites.
- Played a key role in the development of project cash flow forecasts, allowing for effective financial planning and resource allocation.
- Conducted site visits to gather information and data on project locations, infrastructures and conditions.
- Attended project meetings to provide updates and insights on project costs.
- Collaborated with project managers and contractors to obtain necessary information for preparing cost estimates.
Education
Human Resources Management NQF5
Imsimbi Traing
Johannesburg, South Africa04-2020
Labour Relations And Effective Discipline NQF6
Imsimbi Training
Johannesburg, South Africa11-2019
Traffic Safety Officer / Roadworks Traffic Managem
South African Road Federation (SARF)
Johannesburg, South Africa09-2018
Business Administration NQF4
Siyanqoba Private FET College Registered With SETA
Johannesburg, South Africa02-2016
SHEQ Management NQF5
ICA Global
Johannesburg, South Africa10-2008
N6 Civil Engineering
Johannesburg Technical College
Johannesburg, South Africa04-2006
High School Diploma -
Langlagte Technical High School
Johannesburg, South Africa 04.2001 -
Skills
Document preparation
Risk evaluation
Sourcing strategies
Legal compliance
Project management
Cost control
Financial management expertise
Presentations
Workflow management
Budget planning
Procurement management
Staff training
Problem-solving abilities
Football
I am big fan of football in large.
Timeline
Contracts Administrator
Edwin Construction
07.2023 - Current
Records Manager
Anova Health Institute
07.2019 - 10.2021
Records Management Consultant
Lwazi Information Management Consultancy
04.2017 - 06.2019
Labor Relations Consultant
Nkomo & Moloi Labor Consultants
08.2015 - 02.2017
Senior Site Administrator
Edwin Construction
02.2009 - 07.2015
Assistant Quantity Surveyor
Concor Roads
02.2006 - 02.2009
High School Diploma -
Langlagte Technical High School
04.2001 -
Human Resources Management NQF5
Imsimbi Traing
Labour Relations And Effective Discipline NQF6
Imsimbi Training
Traffic Safety Officer / Roadworks Traffic Managem
South African Road Federation (SARF)
Business Administration NQF4
Siyanqoba Private FET College Registered With SETA
SHEQ Management NQF5
ICA Global
N6 Civil Engineering
Johannesburg Technical College
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