Merlyn Alexander

New company registrations / formations (shelf companies)
• ALL RELEVANT CHANGES TO COMPANY:
• Change of name / Change of main business
• Change of financial year end
• Appointment / Resignation of directors
• Appointment / Resignation of auditor
• Appointment / Resignation of Secretary
• Change of registered office address
• Changes in authorised share Capital
• Allotment of shares
• Transfer of shares
• Special Resolutions/Amendments of Memorandum of
Incorporation (MOI)
• Writing up & maintaining of minute books & company registers
• Annual Returns for Companies & CC’s
• Amendments to Founding Statement (CK2; transfer of members interest; Change of name; Change of principal business; Change of year end)
• Change of Accounting Officer & Registered Address
• Conversions from CC to Company
• ELECTRONIC LODGEMENTS ON CIPC – Name reservations; COR Forms & hybrid Lodgements
• Take-on clients on Secware

• New company registrations / formations (shelf companies)
• ALL RELEVANT CHANGES TO COMPANY:
• Change of name / Change of main business
• Change of financial year end
• Appointment / Resignation of directors
• Appointment / Resignation of auditor
• Appointment / Resignation of Secretary
• Change of registered office address
• Changes in authorised share Capital
• Allotment of shares
• Transfer of shares
• Special Resolutions/Amendments of Memorandum of Incorporation (MOI)
• Writing up & maintaining of minute books & company registers
• Annual Returns for Companies & CC's
• Amendments to Founding Statement (CK2; transfer of members interest; Change of name; Change of principal business; Change of year end)
• Change of Accounting Officer & Registered Address
• Conversions from CC to Company
• ELECTRONIC LODGEMENTS ON CIPC - Name Reservations; COR Forms & hybrid Lodgements
• Take-on clients on Greatsoft
• Electronic Bank Confirmation Certificates for audit
• Assist with resolutions for Mergers

• New company registrations / formations (shelf companies)
• ALL RELEVANT CHANGES TO COMPANY:
• Change of name / Change of main business
• Change of financial year end
• Appointment / Resignation of directors
• Appointment / Resignation of auditor
• Change of registered address
• Appointment of secretary
• Changes in authorised share Capital
• Allotment of shares
• Transfer of shares
• Special Resolutions/Amendments of Memorandum of Association & Articles of Association
• Writing up & maintaining of minute books & company registers
• Annual Returns for Companies & CC's
• New CC formations
• Amendments to Founding Statement (CK2; transfer of members interest; Change of name; Change of principal business; Change of year end)
• Change of Accounting Officer & Registered Address
• Conversions from Company to CC & CC to Company
• ELECTRONIC LODGEMENTS ON CIPRO - Name Reservations; CM Forms & hybrid Lodgements
• Take-on clients on secware

• New company registrations / formations (shelf companies)
• ALL RELEVANT CHANGES TO COMPANY:
• Change of name / Change of main business
• Change of financial year end
• Appointment / Resignation of directors
• Appointment / Resignation of auditor
• Change of registered address
• Appointment of secretary
• Changes in authorised share Capital
• Allotment of shares
• Transfer of shares
• Special Resolutions/Amendments of Memorandum of Association & Articles of Association
• Writing up & maintaining of minute books & company registers
• Annual Returns for Companies & CC's
• New CC formations
• Amendments to Founding Statement (CK2; transfer of members interest; Change of name; Change of principal business; Change of year end)
• Change of Accounting Officer & Registered Address
• Conversions from Company to CC & CC to Company
• ELECTRONIC LODGEMENTS ON CIPRO - Name Reservations; CM Forms & hybrid Lodgements

• Assisting tax consultant with telephonic queries with SARS
• Doing all applications for registrations, i.e
• VAT, INCOME TAX, PAYE, SDL & UIF
• Assisting audit clerks with typing of schedules, writing bank confirmation letters & filing
• Capturing timesheets weekly and compiling monthly reports
• Completing and faxing Stats for Statistics SA
• Send Statements month-end via e-mail
• Doing Annual Returns & Electronic Lodgments on CIPRO
• 2007 - Registering tax client on SARS e-filing & completing and submission of tax returns online
• Take on new clients on database
• 2008 - PROMOTED TO COMPANY SECRETARIAL OFFICER
• Duties include: Statutory Registers
• Maintaining the following statutory registers: members, company changes, directors and secretary, directors' interests in shares and debentures, interests in voting shares, Debenture holders (if applicable)
• Statutory Returns
• Filing information with the Registrar of Companies to report certain changes regarding the company or to comply with requirements for periodic filing
• Of particular importance in this regard are: annual returns, report & accounts, amended Memorandum & Articles of Association, returns of allotments, notices of appointment, removal & resignation of directors and the secretary, notices of removal or resignation of the auditors, change of registered office, Resolutions in accordance with The Companies Act
• Share Registration maintaining the company's register of members; dealing with transfers and other matters affecting share-holdings; dealing with queries and requests from shareholders
• Shareholder Monitoring Monitoring movements on the register of members to identify any apparent 'stakebuilding' in the company's shares by potential takeover bidders; making appropriate inquiries of members as to beneficial ownership of holdings
• Share and Capital Issues and Restructuring Implementing properly authorised changes in the structure of the company's share and loan capital; devising, implementing and administering directors' and employees' share participation schemes
• Registered Office Establishing and administering the registered office; attending to the receipt, coordination and distribution of official correspondence received by the company, sent to its registered office; ensuring the provision of facilities for the public inspection of company documents
• Memorandum & Articles of Association Ensuring that the company complies with its Memorandum and Articles of Association and, drafting and incorporating amendments in accordance with correct procedures

• Organization and supervision of all administrative activities that facilitate the smooth running of the office
• Maintain calendar and ascertain which events require boss's attention
• Handle administrative detail on all projects
• As required, recruit, train and supervise part-time/casual workers
• Dealing with complex queries and complaints on the telephone, by email and in person
• Petty Cash Control
• Ordering and maintenance of office stationery and sundries

• Place, receive and route high volumes of calls through an electric switchboard
• Supply information to callers and relay messages
• Handle special administrative projects as well as overflow work from the department

• Answering telephones
• Supply information to callers and relay messages
• Performing general administrative duties