Melissa Grosch
Robertson
Summary
To secure a Creditors Clerk position where I can apply my strong financial administration background, experience in invoice/document matching, Xero data processing, supplier communication and reconciliation support. I am committed to developing into a full AP (Accounts Payable) role and adding value to the finance department through accuracy, organisation and efficiency.
Detail-orientated Finance & Administration professional with extensive experience in invoice processing, supplier documentation, reconciliations support, Xero entries, ledger management, financial filing systems, payment preparation, and POD/GRN matching. Strong background in operational finance environments, including dispatch documentation, debtor management, transaction posting, and supporting month-end routines. Highly accurate, deadline-driven and able to manage large volumes of financial documents. Currently transitioning into a Creditors Clerk / Accounts Payable role, leveraging over 10 years of finance-related administration and bookkeeping experience.
Overview
18
18
years of professional experience
Work History
Receptionist / Administration
Unipack Fruit
10.2023 - Current
- Captured and processed financial and client information into Xero.
- Maintained and filed supplier invoices, cost documents and finance schedules.
- Controlled petty cash, ensuring accurate supporting documentation.
- Recorded and maintained Hawkers Schedule daily (supporting recon and reporting).
- Managed all fruit sample dispatch documentation, tracking shipments and costs.
- Maintained operational purchase records (groceries, stationery, courier accounts).
- Prepared documents and supporting files for audit and finance review.
- Filed and organised financial records, invoices and customer documents for easy retrieval.
- Received, matched and organised delivery documentation (PODs, courier notes).
Executive Assistant
Symbiosys IT
01.2019 - 09.2023
- Maintained financial documentation and filing systems for audit readiness.
- Prepared schedules, cost documents and administrative paperwork for executives.
- Assisted with supplier communication, document verification and follow-up queries.
- Handled travel bookings, payments documentation and expense files.
- Ensured all financial documents were stored, updated and reconciled with office records.
Receptionist / Administration
Growth Properties
10.2018 - 12.2018
- Captured client financial information into internal systems.
- Filed and maintained invoices, statements and records for finance department.
- Controlled courier documents and supporting delivery documentation.
- Managed administrative tasks including minute-taking and reporting.
Administrator
G3 Group Financial Services
05.2015 - 12.2017
- Maintained invoices, billing documents, client accounts and filing systems.
- Assisted with bookkeeping tasks such as invoice processing and client financial updates.
- Ensured completion of financial deadlines and submission timelines.
- Responded to client financial queries and updated records accordingly.
- Coordinated supplier and client documentation.
Quality Management Officer
Eastern Gem Products
03.2013 - 04.2015
- Prepared audit documentation and ensured compliance in financial and operational records.
- Maintained detailed record-keeping systems supporting audit and verification.
- Ensured accuracy and completeness of production and compliance files.
Office Manager
CSD Developments
09.2011 - 02.2013
- Prepared invoices & verified customer information for accuracy.
- Processed supplier payments and managed trade accounts.
- Managed office financial records and filing systems.
- Handled raw material orders and supplier cost documentation.
Debtors Controller
Ukuba Trading
01.2010 - 08.2011
- Daily posting & clearing of bank accounts.
- Prepared and processed intercompany invoices.
- Managed debtor statements and monthly reconciliations.
- Maintained accurate debtor files and supporting documentation.
- Produced daily/weekly/monthly financial reports.
Junior Bookkeeper / Administrator
Clint Ridden & Associates
07.2008 - 07.2011
- Processed invoices, receipts & payments.
- Managed ledgers, journals & bank reconciliations.
- Verified and posted business transactions into accounting systems.
- Maintained financial records & filing systems.
- Assisted with financial report preparation.
Education
HACCP - ISO 22000, Internal Auditing, Prerequisite Programs
Camien Quality Consulting
01-2014
Grade 10 - Accounting, Business Economics, Mathematics, English, Afrikaans
Kensington Secondary High
01-1998
Intense Bookkeeping short coarse -
Mazansi Empowerment Academy
Skills
- Xero
- Excel
- Invoice Processing
- Supplier Accounts
- Document Control
- Creditors Processing
- Reconciliations
- Payments & Reporting
- Financial Administrative Control
- Data capturing
- Accuracy checking
- Managing schedules
- Systems
- QuickBooks
- Patel Evolution
- MS Office
- Digital financial filing
- Manual financial filing
Accomplishments
- Recognised for delivering accurate finance-related documentation.
- Improved internal auditing and documentation processes.
- Successfully supported senior teams in audit preparation.
- Implemented systems for better tracking of financial documentation and schedules.
Languages
English
Afrikaans
Custom Section
Capturing invoices, supplier details & financial documentation, Matching invoices to GRNs, delivery notes & PODs, Preparing supplier files for payment runs, Maintaining financial accuracy & document audit trails, Statement handling & variance identification, Assisting with supplier, bank & ledger reconciliation, Maintaining crate/stock/dispatch schedules, Supporting daily, weekly & month-end recon tasks, Preparing documents for month-end payments, Petty cash control & tracking, Overtime summary preparation (finance support), Generating & capturing financial records in Xero, Filing & maintaining supplier invoices, Data capturing & accuracy checking, Managing schedules (Hawkers, samples, delivery logs), Supporting audit preparation with organised financial files, Xero, QuickBooks, Excel, Patel Evolution, MS Office
Timeline
Receptionist / Administration
Unipack Fruit
10.2023 - Current
Executive Assistant
Symbiosys IT
01.2019 - 09.2023
Receptionist / Administration
Growth Properties
10.2018 - 12.2018
Administrator
G3 Group Financial Services
05.2015 - 12.2017
Quality Management Officer
Eastern Gem Products
03.2013 - 04.2015
Office Manager
CSD Developments
09.2011 - 02.2013
Debtors Controller
Ukuba Trading
01.2010 - 08.2011
Junior Bookkeeper / Administrator
Clint Ridden & Associates
07.2008 - 07.2011
HACCP - ISO 22000, Internal Auditing, Prerequisite Programs
Camien Quality Consulting
Grade 10 - Accounting, Business Economics, Mathematics, English, Afrikaans
Kensington Secondary High
Intense Bookkeeping short coarse -
Mazansi Empowerment Academy