Megan Thys

• Evaluated the effectiveness of master data administration processes on a regular basis, identifying areas for improvement and implementing changes as needed.
• Supported system migrations and integrations by mapping and converting master data between different formats.
• Provided ongoing support for end-users experiencing difficulties with accessing or updating master data records, resolving issues quickly and efficiently.
• Trained new team members for the past 3 years on best practices in master data management, ensuring a high level of competence within the team.
• Improved efficiency of data updates by automating routine tasks using custom scripts and tools.
• Developed comprehensive documentation for master data administration procedures, increasing transparency and facilitating knowledge transfer.
• Conducted regular reviews of user access permissions, ensuring appropriate levels of security were maintained at all times.
• Established effective communication channels to keep stakeholders informed about changes or updates to master data records.

Mediclinic Southern Africa workstreams

• Master Suppliers: Ensure comprehensive information of new Master suppliers on request. Create Master Suppliers. Ensure timeous creation of Master Suppliers to reduce disruption to operations. Supply required information to Financial Department to validate banking details of a new supplier. Capture B-BBEE information accurately and timeous.
• Material Items: Ensure comprehensive information of Material Items on request document. Conduct comprehensive research on Material Items requested where necessary before a new Material number is generated. (i.e product category, product description, material type, material group and any additional information. Resolve queries received. Research reason for price discrepancies taking into consideration main pricelist, correct supplier, correct code and discount tariffs. Provide assistance to hospitals regarding system queries and suggested changes requested as necessary. Maintain Material Items with regards to product indicators and categories on system requirements relating to final cost allocations. Evaluate new product codes for accuracy and completeness by checking pricing, catalogue numbers, product descriptions, pack sizes, and product categories as well as classification. Ensure catalogue pricing is up to date. Monitor price discrepancies requests in accordance with supplier agreement and coordinate changes where necessary. Maintain document flow associated with price changes. Provide support to the Procurement Department regarding Material Items related queries. Ensure approved price updates are loaded on Material Item Master. Ensure continues checks for accuracy of Material Master and make changes where necessary. Maintain filing system (manual and electronic). Provide assistance with Tender Administration as and when needed.

Mediclinic Hirslanden work stream

• COUPA: Provide first line support to users on logged tickets. Conduct Coupa user accounts configuration and maintenance. Analyze and resolve procurement related transactional errors. Provide subject matter expertise on procurement processes. Provide ad-hoc reports to stakeholders on request.
• MDR Snap: Assisting in verifying validity of documents as set out by prescripts for the certificate management of all medical products.
• FI Vendors: Create and maintain vendors.
• Price Variances: Process price updates on Purchase Order averaging 400 tickets in a month with a turn around time of 0.8 days
• Global Trade Item Number (GTIN): updating materials with their unique and internationally recognized identifier.

• Assisted with internal and external audits to confirm compliance with applicable laws and regulations.
• Developed comprehensive training programs to increase employee awareness of compliance requirements and expectations.
• Managed relationships with regulators, maintaining open lines of communication to ensure transparent operations.
• Evaluated new regulations for potential impact on business operations, taking proactive measures to ensure readiness for implementation.
• Collaborated with cross-functional teams to address compliance concerns, fostering a culture of shared responsibility.
• Demonstrated adaptability in response to evolving industry standards, maintaining best practices in a dynamic regulatory environment.
• Reduced the risk of financial penalties by conducting thorough internal audits on a regular basis.
• Provided expert guidance on complex regulatory matters, enabling informed decision-making within the organization.
• Spearheaded investigations into potential violations, promptly addressing issues to maintain company reputation and avoid sanctions.
• Streamlined reporting processes for improved efficiency in submitting data to regulatory agencies.
• Facilitated communication between departments, ensuring timely updates on compliance changes and their impact on operations.
• Mitigated potential financial penalties by proactively identifying and addressing compliance issues before regulatory reviews.
• Created and maintained compliant work environment.
• Warned violators of infractions or penalties.
• Maintained up-to-date knowledge of applicable laws and regulations.
• Conducted periodic compliance audits and reviews to identify areas of improvement.
• Kept informed regarding pending industry changes, trends or best practices.
• Maintained composure in stressful situations, confrontations, interviews and records searches.
• Completed field checks to verify licenses and permits for various business.

• Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
• Created, prepared, and delivered reports to various departments.
• Updated reports, managed accounts, and generated reports for company database.
• Improved communication within the organization through regular updates on policies, procedures, and key events.
• Enhanced overall office productivity through effective staff management and coordination of daily tasks.
• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
• Managed files and records for clients and adhered to safety procedures to prevent breaches and data misuse.
• Cultivated strong professional relationships with external stakeholders such as clients, suppliers, partners, or regulatory bodies.
• Facilitated cross-functional collaboration by acting as a liaison between departments for task coordination and information sharing.
• Maintained inventory of office supplies and placed orders.
• Performed wide-ranging administrative, financial and service-related functions.
• Followed detailed directions from management to complete daily paperwork and computer data entry.

• Played a key role in the development of strategic plans involving company expansion, acquisitions, mergers, or divestments by providing valuable input on current assets'' status, performance, and potential future needs.
• Enhanced asset tracking accuracy by implementing a robust asset management system.
• Developed strategic plans for day-to-day financial operations.
• Complied with established internal controls and policies.
• Management of Purchase order approvals
• Ensuring correct budgets are used according to contracts in place
• Review all purchase orders for accuracy , check account assignment type
• Ensuring company capitalization policy is followed
• Updating and maintaining the Fixed Asset Register
• Assets created by Fixed Assets Clerks are reviewed for accuracy
• Create and execute of settlement rules for Special Capital Projects
• Load annual capital budgets onto SAP and maintenance thereof
• Ensure applicable policies and procedures for different budget types are adhered to
• Liaise with hospitals, creditors and purchasing departments
• Handling of queries and following up on required documentation

• Elevated client satisfaction rates through attentive listening skills, empathetic problem-solving approaches, and prompt resolution of issues.
• Ensured accurate record-keeping with diligent data entry into various company databases, spreadsheets, and software programs.
• Maintained a professional work environment by enforcing office policies and procedures consistently.
• Facilitated smooth operations during corporate transitions by updating records, coordinating employee relocation efforts, and communicating changes effectively to all affected parties.
• Boosted productivity levels with the development of standardized templates for common reports, presentations, and other documentation needs.
• Conduct physical asset verifications periodically.
• Achieved timely completion of projects by monitoring progress against deadlines while providing ongoing support as necessary.
• Streamlined office processes by implementing new filing systems and organizational strategies.
• Contributed to company growth by assisting in the recruitment and training of junior administrative clerks.
• Consistently exceeded performance expectations, receiving recognition for exceptional work ethic, adaptability, and commitment to delivering outstanding administrative support.
• Input data and processed system change to generate accurate reports.
• Balanced multiple roles to accomplish diverse tasks and make larger impact to organization.
• Coordinated and maintained impressive office organization to keep facilities efficient, organized, and professional.
• Managed filing system, entered data and completed other clerical tasks.
• Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
• Surpassed team goals by partnering with colleagues to implement best practices and protocols.
• Asset Additions Reconciliation (BAS/Syspro)
• Training of Interns.
• Checking Agency Nursing staffs’ shifts for correctness with the relevant agencies, before completing the requisitions for payment process.

• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
• Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
• Managed filing system, entered data and completed other clerical tasks.
• Student registration
• Handling of correspondence
• Applying and issuing of certificates
• Issuing students’ results
• Administrative duties
• Handling queries regarding N1-N3 certificates and applying when necessary

• Ensured accurate record-keeping with diligent data entry into various company databases, spreadsheets, and software programs.
• Expedited invoice processing by reviewing submissions for accuracy, approving payments, and corresponding with vendors as needed.
• Adhoc admin duties
• Asset transfers between departments
• Handling queries from companies regarding Tenders
• Aid with stock takes (Stores and Assets)
• Schedule meetings and act as secretary (Tenders)
• Processing requisitions electronically for purchasing of assets
• Practical experience on Syspro in Stores and Procurement departments
• Assisted Supervisor with regard to Tenders including compiling, distribution & collecting documents as well as preparing documentation for the Evaluation & Adjudication Committees