Mbulelo Khalani

• Key Perfomance Areas
• Maintaining order and invoice register.
• Verify and capture creditor payments on LOGIS.
• Compliance to PFMA section 38 and Treasury Regulations section 8.2.3.
• Ensuring compliance with circular 6 of 2022/23 on the control on use of Sundry Payment method.
• Capture creditor payments and sundry payments on BAS.
• Capturing all sundry payments on data advice
• Request relevant reports on both BAS & LOGIS
• Adherence to the Directorates internal control system.
• Ensuring that invoices received are payable within 30 days.
• Assist and advise end users and chief users on their invoices, commitments and payment issues.
• Maintenance of irregular fruitless and wasteful expenditure register.
• Maintenance of monthly accruals and payables report.
• Maintenance of payment cycle age analysis report.
• Preparing monthly supplier creditor's reconciliation.
• Attend to supplier, end user and audit queries.
• Follow up on invoices that are received before commitments.
• Follow up on invoices discrepancies with the relevant sections.
• Ensuring compliance with PFMA and Treasury Regulations.
• Maintain proper filling system of payment vouchers.
• Managing area of responsibility.
• Delegate work to junior staff based on their strengths and capabilities to achieve objectives of the directorate.
• Assess, monitor and evaluate subordinates' performance continuously.
• Doing the on-the-job training to colleagues particularly on BAS and LOGIS systems,
• Managing assets allocated to the unit.
• Assists in policy amendment and policy review process.
• Serves as the Risk Coordinator for the Program.
• Consolidating Risk Registers for all the Directorates within the Program for Reporting on a quarterly basis.
• Attending and participating in quarterly Risk Management Committee Meetings.
• Attendance of Quarterly Creditor Management Forum.
• Ensuring compliance with National Learner Transport Policy whenever dealing BAS Sundry Payment transactions.
• Responsible for creating checklists to ensure quality assurance for the unit.
• Responsible for reviewing and amending the unit's internal control systems to ensure that our internal controls are in line with our polices & procedures.
• Responsible quality assuring each batch before processing them for payments.
• Checking and verifying budget availability before processing each transaction
• Confirming correct segment types and segment details for each payment before capturing. •Verifying supplier bank details on supplier invoice with those on supplier's Central Supplier database (CSD) form and the ones on the system.
• Checking and confirming available budget on the BAS expenditure control commitment report attached in every batch.
• Submitting all preauthorized payments at Internal Control Unit for pre audit function before final authorization.
• Submit all verified & pre-authorized payments at Internal Control Unit for pre audit.
• Drawing a register of payment report from BAS for every captured transaction.
• Preparing Compliance certificate for every Disbursement run.
• Ensuring that all the payments processed on each run complies with circular 8 of 2010/11. •Ensuring that the BAS sundry payment function was utilized for issuing and capturing only payments listed on circular 6 of 2022/23
• Preparing cash flow report after each Payment run and submit it to the systems unit.
• Ensuring proper filling of payments vouchers.
• Attend to supplier, end user and audit queries.
• Serve as the Risk Champion for the Chief Directorate.
• Maintain high standards by ensuring that the team / section produces excellent work in terms of quality/quantity and timeliness,
• Resolve problems of motivation and control with minimum guidance from manager. ,
• Delegate functions to staff based on individual potential provide the necessary guidance and support and afford staff adequate training and development opportunities.
• Work Plans and Personal Development Plans (PDP's) for all subordinates developed and implemented timeously.
• Manage employee performance daily and ensure timely Performance Assessments of all subordinates.
• Ensures that assets are managed, maintained and kept safely for preparation of weekly and monthly cash-flows •Monitor confirmation of Exchequer releases
• Reconcile revenue for the purposes of financial year end.
• Verify BAS, LOGIS integration reconciliation and petty cash
• Render guidance on end of financial year procedures and advise on Financial Statements

Key Perfomance Areas

•Maintaining invoice register.

•Ensuring that there is available budget for each payment.

•Capture, verify and pre-authorize payments on LOGIS.

•Ensuring compliance with circular 5 of 2018/19 on the control on use of Sundry Payment. •Capture creditor payments and sundry payments on BAS.

•Drawing register of payment report for each BAS captured payment.

•Adding all preauthorized payments on Data Advice form.

•Submitting all preauthorized payments at Internal Control Unit for pre audit function before final authorization. •Drawing reports on BAS and LOGIS.

•Adding all preauthorized payments on the data advice template and submitting at pre audit unit. •Ensuring that invoices received are payable within 30 days.

•Preparing monthly creditors reconciliation.

•Attendance to supplier, end user and audit queries.

•Usage of Payment Voucher Administration System.

•Follow up on invoices that are received before commitments.

•Follow up on invoices discrepancies with the relevant sections.

•Maintain a register for problematic invoices.

•Ensuring compliance with PFMA and Treasury Regulations.

•Maintenance of irregular &wasteful expenditure register.

•Maintenance of monthly accruals and payables.

•Ensuring proper filling of payments vouchers.

•Attend to supplier, end user and audit queries.

•Serve as the Risk Champion for the Chief Directorate.

•Supervising subordinates

• Ensuring proper filling of payments vouchers.

•Attend to supplier, end user and audit queries.

•Serve as the Risk Champion for the Chief Directorate.

•Maintain high standards by ensuring that the team / section produces excellent work in terms of quality/quantity and timeliness,

•Resolve problems of motivation and control with minimum guidance from manager. , •Delegate functions to staff based on individual potential provide the necessary guidance and support and afford staff adequate training and development opportunities.

•Work Plans and Personal Development Plans (PDP's) for all subordinates developed and implemented timeously.

•Manage employee performance daily and ensure timely Performance Assessments of all subordinates.

•Ensure that assets are managed, maintained and kept safely for preparation of weekly and monthly cash-flows

•Monitor confirmation of Exchequer releases

•Reconcile revenue for the purposes of financial year end.

•Verify BAS, LOGIS integration reconciliation and petty cash •Render guidance on end of financial year procedures and advise on Financial Statements

Key Performance Areas

• Receiving central electronic fund transfer unit (CEFTU) forms from complainants.
• Capturing central electronic fund transfer unit (CEFTU) forms to standard bank online banking system
• Drawing static case report from Justice Deposits accounts (JDAS) to check beneficiaries to be paid.
• Identify beneficiaries with valid bank accounts on Standard Bank online banking system using static case report
• Perform pay-out on JDAS then draw cheque payment list report for the batch.
• Capture payments on Standard Bank online system then draw payments interim audit report.
• Verify if payments have been done to correct beneficiaries and correct amounts have been used.
• Draw final audit trail report
• Collecting bank statements from the Bank.
• Receipting payments for each complainant from the bank statement.
• Journalizing schedules from the various companies and Departments.
• Printing scratch notes after to see if balancing.
• File the payment vouchers and monitoring the strong room.
• Attend to clients' queries and complainants.
• Perfuming all counter clerk duties
• Receipting the maintenance cash and cheques from clients.
• Dealing with the internal and external auditors.
• Pay-out of bail monies over the counter.

• Key Perfomance Area
• Receiving invoices from suppliers.
• Capturing invoices on invoice register.
• Capturing invoices to PVAS.
• Monitoring the proper filing system.
• Compiling of payments and retrieve payments on request.
• Compile and capture payments on BAS and LOGIS.
• Follow up on pre audit rejections.
• Maintain monthly creditor’s reconciliation.
• Follow up on invoices that are received before commitments.
• Follow up on invoices discrepencies with the relevant sections.
• Maintain a register for problematic payments.
• Ensuring compliance with PFMA and treasury regulations.
• Maintenance of irregular &wasteful expenditure register.
• Maintenance of monthly accruals.
• Responding to internal queries, supplier’s queries and their statements stage.
• Supported staff members in their daily tasks, reducing workload burden and allowing for increased focus on higher-priority assignments.
• Gained valuable experience working within a specific industry, applying learned concepts directly into relevant work situations.