Mbali Mphirime

Key Responsibilities and Achievements:

• Prepared presentation materials and meeting documentation, ensuring project deadlines and deliverables were consistently met.
• Provided commercial and administrative support to enhance project profitability through accurate time and expense tracking, invoicing coordination, and reporting.
• Coordinated and managed meetings, including logistics, notifications, minute-taking, and follow-ups.
• Supported Project Directors and Managers with project administration, registrations, conversions, and variation orders.
• Maintained accurate and organized electronic and hard-copy records, ensuring compliance with quality management systems and ISO standards.
• Developed and implemented an in-house Electronic Document Management System (EDMS) and maintained document control procedures, templates, and standards.
• Registered, processed, and tracked project documentation, ensuring proper version control, traceability, and client compliance.
• Verified and managed documentation received from contractors and stakeholders, maintaining accurate document registers and ensuring accessibility.
• Provided document control training and guidance to project teams to ensure adherence to established standards.
• Collaborated with clients, contractors, and key stakeholders to facilitate documentation flow, reviews, and approvals.
• Prepared and handed over final project documentation and data books upon completion.
• Generated reports, performance dashboards, and deliverable status summaries for management review.
• Monitored project deliverables, ensuring deadlines, schedules, and compliance requirements were met.
• Assisted with bid coordination, tender submissions, and document collection for the bidding shared services team.
• Provided travel support by managing travel requests, bookings, and risk assessments for the safety department.
• Handled Health and Safety files for contractors and consultants.
• Performed ad-hoc administrative and project support duties to ensure smooth execution.

Kilembe Mines Due Diligence – Zambia (Jan 2025 – Ongoing)

· Project coordinator responsible for management of project delivery processes, project co-ordination, financing & reporting and deliverables including assisting in stakeholder engagement meetings. Client liaison and management of sub-consultants. Management of subconsultants.

Projects: Rietspruit TSF EoR Services - Seriti (2024-Ongoing)

· Project coordinator responsible for management of project delivery processes, project co-ordination, financing & reporting and deliverables including assisting in stakeholder engagement meetings. Client liaison and management of sub-consultants. Management of subconsultants.

Biodiversity and Biogeographic Assessments

National Geographic Society Research and Exploration USA, Assessments of plants with potential hyperaccumulator of nickel across serpentinite outcrops of the Barberton Greenstone Belt, Barberton, Mpumalanga, South Africa

· Project coordinator responsible for management of project delivery processes, project co-ordination, financing & reporting and deliverables including assisting in stakeholder engagement meetings. Client liaison and management of sub-consultants. Management of subconsultants.

ESIA

Karo Platinum, Environmental and Social Impact Assessment (ESIA) for the proposed powerline, Chegutu, Zimbabwe - 2022

· Project coordinator responsible for management of project delivery processes, project co-ordination, financing & reporting and deliverables including assisting in stakeholder engagement meetings. Client liaison and management of sub-consultants. Management of subconsultants.

Barrick Gold, Environmental and Social Impact Assessment for the proposed Gena-Gokona. Expansion Project, Nyamongo, Tanzania - 2022

· Project coordinator responsible for management of project delivery processes, project co-ordination, financing & reporting and deliverables including assisting in stakeholder engagement meetings. Client liaison and management of sub-consultants. Management of subconsultants.

Richards Bay Minerals, Aquatic Biomonitoring for the Smelter and Processing Site, KwaZulu Natal, South Africa - 2022 – Ongoing

· Project coordinator responsible for management of project delivery processes, project co-ordination, financing & reporting and deliverables including assisting in stakeholder engagement meetings. Client liaison and management of sub-consultants. Management of subconsultants.

Exxaro Coal Mpumalanga, Aquatic Biomonitoring Programme for the Belfast Implementation Project, Mpumalanga, South Africa - 2022 – ongoing

· Project coordinator responsible for management of project delivery processes, project co-ordination, financing & reporting and deliverables including assisting in stakeholder engagement meetings. Client liaison and management of sub-consultants. Management of subconsultants.

National Petroleum Refiners of South Africa, Aquatic Biomonitoring Programme associated with Natref’s Sasolburg Operations, Freestate, South Africa - 2022 – ongoing

· Project coordinator responsible for management of project delivery processes, project co-ordination, financing & reporting and deliverables including assisting in stakeholder engagement meetings. Client liaison and management of sub-consultants. Management of subconsultants.

Omnia Fertilizer, Aquatic Biomonitoring and Whole Effluent Toxicity testing along the Taaibosspruit, Freestate, South Africa - 2022 – ongoing

· Project coordinator responsible for management of project delivery processes, project co-ordination, financing & reporting and deliverables including assisting in stakeholder engagement meetings. Client liaison and management of sub-consultants. Management of subconsultants.

Sasol Sasolburg, Aquatic biomonitoring programme associated with Sasol’s Sasolburg Operation, Freestate, South Africa - 2022 – ongoing

· Project coordinator responsible for management of project delivery processes, project co-ordination, financing & reporting and deliverables including assisting in stakeholder engagement meetings. Client liaison and management of sub-consultants. Management of subconsultants.

KBP-JV, Environmental Monitoring for the Kazungula Bridge Project, Kasane, Botswana - 2021 – 2022

· Project coordinator responsible for management of project delivery processes, project co-ordination, financing & reporting and deliverables including assisting in stakeholder engagement meetings. Client liaison and management of sub-consultants. Management of subconsultants.

TFM Site Supervision (CQA), DRC - August 2023 - Current

· Project coordinator responsible for management of project delivery processes, project co-ordination, financing & reporting and deliverables including assisting in stakeholder engagement meetings. Client liaison and management of sub-consultants. Management of subconsultants.

South 32, Meyerton, Gauteng - February 2022 - Current

· Project coordinator responsible for management of project delivery processes, project co-ordination, financing & reporting and deliverables including assisting in stakeholder engagement meetings. Client liaison and management of sub-consultants. Management of subconsultants.

Ambient Monitoring

G&W Minerals Limited, Dust Fallout Monitoring for G&W Minerals, Wadeville, Gauteng, South Africa - 2018

· Project coordinator responsible for management of project delivery processes, project co-ordination, financing & reporting and deliverables including assisting in stakeholder engagement meetings. Client liaison and management of sub-consultants. Management of subconsultants.

New Largo Coal, Dust Fallout Monitoring for New Largo Coal, Witbank, Mpumalanga, South Africa - 2018

· Project coordinator responsible for management of project delivery processes, project co-ordination, financing & reporting and deliverables including assisting in stakeholder engagement meetings. Client liaison and management of sub-consultants. Management of subconsultants.

AfriSam South Africa (Pty) Ltd, Particulates Matter Monitoring for AfriSam Roodepoort, Roodepoort, Gauteng South Africa - 2017

· Project coordinator responsible for management of project delivery processes, project co-ordination, financing & reporting and deliverables including assisting in stakeholder engagement meetings. Client liaison and management of sub-consultants. Management of subconsultants.

Manage the preparation of bids and effectively implement the bid process by engaging the correct team of people both internally and externally in each bid to ensure the development of a winning bid with an appropriate solution,pricing model and delivery plan.

• Determine the tender layout with the bid team.

• Lead bid kick off meetings, ensure that all deadlines and inputs
are determined l, agreed to and clear to all involved and record minutes of the meeting discussion.
• Take ownership of bid submissions and ensure 100% on time
delivery of the bid.
• Ensure that key bid instructions ( including data and agenda
from briefing sessions) are communicated to the team
timeously and clearly.

• Pull and load CVs and project references on WoW.
• Complete & upload tender documentation online, including
municipal, World Bank, Ariba & Coupa tenders

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Handle communication, including emails, phone calls, and other forms of correspondence.
• Organize and coordinate meetings, including setting agendas, taking minutes, and following up on action items.
• Prepare reports, presentations, and documents as needed.
• Maintain office supplies, coordinate services, and ensure the workspace is organized and efficient.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with personal tasks for executives, as required, including personal errands and family-related scheduling.
• Liaise with other departments, clients, and external stakeholders on behalf of the executive(s).
• Support in organizing events, conferences, and business trips.
• Manage expense reports, invoices, and other financial documentation as required.