Summary
Overview
Work History
Education
Skills
Languages
Interests
Accomplishments
Additional Information
The Open Road Brings Me Calm
Timeline
Generic

Matome Phosa

Financial Accountant / ERP Specialist
Kempton Park

Summary

Well Experienced Financial Accountant came through the finance department ranks, gaining a valuable hands-on experience in the process. Adept at ERP implementation and optimizing financial processes, significantly enhanced operational efficiency at Assmang/African Rainbow Minerals. My expertise in business process analysis, combined with exceptional problem-solving abilities, fosters continuous improvement. Esteemed for my adaptability and teamwork, I excel in dynamic environments, driving projects to successful completion. Helping finance departments excel.

Overview

23
23
years of professional experience

Work History

Financial Accountant

Assmang Dwarsrivier Mine
01.2009 - 01.2014
  • Responsible for:
  • Company Financial Accounting Packs (Opening Balancing to Prior Year Closing, Preparing Pack in line with IFRS (providing all supporting reconciliations, calculations and listings))
  • End to end Accounts Payable Section Activities (Providing Leadership and Supervision: 2 & 3 matchings, speedvouching, creditors accounts reconciliations, queries handling, payments, working capital effective handling, optimizing discounts opportunities, clearing old GRV's and PO's, ensuring optimum controls in place, treasury funding request for payments, liaising with contracts, procurement and projects for special payments, handling related audits etc.)
  • Full Sales Accounts Receivable Activities (Providing Leadership and Supervision: Loading all orders as received from sales and marketing team, monitoring loadings relating to each orders, monitoring and following up on quantity and quality certificates, monitoring loads via road, rail, stockpiles at different harbors to related orders, invoicing timeously as conditions per sales agreement(s)/orders are met, following up on all pre-payments, due invoices, finalizing and closing orders as the payments are received by the treasury, preparing recons per sales types, regions, agreement(s), age analysis, and liaising with the sales and marketing team, accruing for transport costs, credit checks for all on mine customers etc.)
  • Fixed Assets and Job Costing (Monitoring: Votes applications, followup, approvals of related orders, capital vote monitoring and reporting, capitalizing jobs as they are completed and meet IFRS requirement, setting up depreciation rules and parameters, scrapping, splitting, disposals, monitoring and updating units of production related assets etc.)
  • Payroll Section Supervision (Month end reviewing, performing randoms spot checks on the total payroll journal at employee level, summarizing it for GL journal, approval of the funding request and releasing the payrun.)
  • All Finance Department Audits (Responsible for all on mine financial related audits(during both internal and external audits) including stores and reporting to the Financial Manager daily when available)
  • Bank Accounts and All Treasury Transactions (All cashbook receipts and payments (on mine, corporate office, treasury), relevant allocations and liaising with treasury (Andisa) via corporate monitoring in particular sales receipts, monitoring weekly balancing and month end reconciliations)
  • SARS Matters, Rand Mutual Matters, DME/DMR Reporting (All reports, COIDA related matters, returns, follow ups, payments, refunds and allocations)
  • Period and Year End Processes (incl. Checklists) (Leading month and year end processes and all their GL specific transactions, Including System Roll Over),
  • Full GL (responsible for all GL transaction, all control accounts reconciliations, their related system audit trails and integrity)
  • Responsible for all JDE Finance Modules, (Full JDE Finance Modules Custodianship)
  • Supervising Team(s) Including (IT Team for a year) (Day to Day, Monthly Individual Stats(Monthly Bonuses), Performance Reviews, Training, Mentoring and Leadership)
  • Company Trustee on Assmang Pension Fund

ERP Specialist: Finance

African Rainbow Minerals
03.2014 - 02.2023
  • Assisted in successful ERP implementation projects, minimizing downtime and improving operational efficiency.
  • Enhanced user experience with improved system functionality by troubleshooting and resolving technical issues.
  • Ensure regulation and governance requirements are met, VAT setups, IFRS requirements etc.
  • Optimized data accuracy within the ERP system through regular audits and data validation procedures.
  • Oversee all finance modules setups, configuration, and customizations.
  • Research and identify possible alternative technologies that can be interfaced with JDE (one example: I automated AP capturing of invoices and improved workflow and monitoring via OnBase of Hyland).
  • Performed gap analysis between existing systems and desired outcomes, prioritizing areas for improvement accordingly.
  • Maintained up-to-date knowledge of industry trends and advancements in ERP technology, advising stakeholders on relevant developments as needed.
  • Developed customized reports for management, facilitating informed decision-making processes.
  • Coordinated testing efforts during software implementations or updates, ensuring smooth transitions without compromising system integrity.
  • Evaluated potential software solutions, recommending cost-effective options that aligned with company objectives and requirements.
  • Participated in regular system reviews to identify opportunities for process improvements or cost savings initiatives.
  • Documented standard operating procedures and user manuals for ERP processes, facilitating knowledge transfer and consistent process execution.
  • Managed vendor relationships to ensure timely delivery of required updates and enhancements for the ERP system.
  • Improved ERP system efficiency by analyzing business processes and implementing necessary changes.
  • Ensured data security within the ERP environment through the implementation of robust access controls and security policies.
  • Streamlined workflows by automating routine tasks, improving team efficiency.
  • Provided guidance on change management strategies during major upgrades or migrations to minimize disruption to business operations.
  • Supported users during critical month-end closing activities, mitigating risks associated with financial reporting errors or delays.
  • Collaborated with cross-functional teams to ensure seamless integration of ERP modules, streamlining business operations.
  • Contributed to successful organizational change efforts by providing expertise on best practices in ERP utilization.
  • Conducted end-user training sessions to increase proficiency in ERP usage, boosting overall productivity.
  • Increased system reliability by identifying bottlenecks and performance issues, utilizing monitoring tools and diagnostic techniques effectively.
  • Implemented new ERP systems based on accounting requirements and user needs, assisting with system builds, testing and deliverables.
  • Taught end users to navigate ERP system by developing and presenting training sessions.
  • Delivered individualization by working with clients to gather business requirements.
  • Coordinated data conversion with internal and customer resources.
  • Assisted customers with assessing and defining key business processes, policies and procedures.
  • Managed customer expectations and relationships through easily understood explanations and clear communication.
  • Supported smooth launch and user experience through functional end user testing and interface testing.
  • Coordinated data conversion activities with internal and customer resources.
  • A point of contact for business, implementation team(s), management, internal IT and all other software providers that interface with JDE (including all integrations)
  • Resolved issues and escalated problems with knowledgeable support and quality service.
  • Custodianship of all JDE Finance modules across the group

Creditors Clerk, Admin Trainee, Assistant Accounta

Assmang Dwarsrivier Mine
10.2004 - 12.2008
  • Full Finance Functions As I Was Being Groomed With A Development Program In Place.

Credit Control Clerk

Greater Tzaneen Municipality
12.2003 - 09.2004
  • Assisted in accounts receivable, cash receipts, collections and issuing notices
  • Evaluated customer creditworthiness periodically and recommended deposits
  • Handled reporting, filing and collections paperwork for credit group.
  • Stand/Erf Sales and relating credit control measures
  • Dealt with attorneys estimating Sales Clearances Figures and issuing Clearance Certificates when payments or bank guarantees were received.

Debtors & Creditors Clerk

Food Corp (Sunbake Tzaneen)
04.2001 - 11.2003
  • Full Debtors Control Function
  • Full Creditors Clerk Function
  • Relieving The Payroll Accountant
  • Verifying and Signing Off Deposits On A Rotational Basis
  • Preparing All Sales Office Reports

Workshop (Fleet) Clerk

Food Corp (Sunbake Tzaneen)
08.2000 - 03.2001
  • Planned and allocated vehicle to routes and drivers
  • Planned fleet maintenance and updated the system when maintenance was done
  • All workshop purchases, stock control and monthly reporting
  • Fuel and tire management
  • Co-Driver System management
  • Workshop staff supervision
  • Prepare monthly workshop management reports

Education

3 Years National Diploma - Accounting And Computer Practice

National
04.2001 -

Certificate - Investment Management

UCT
04.2001 -

Certificate - Import And Export Logistics Management

UCT
04.2001 -

Certificate - IFRS

IIR Training
04.2001 -

Certificate(s) - ERP

Oracle University
04.2001 -

Certificates In Finance Short Course(s) - Finance Field

Other
04.2001 -

Skills

Well Experienced Financial Accountant (Mining)

ERP Implementation

AP Optimization

Application support

Functional Consulting

Business Process Analysis

Problem-Solving

Teamwork and Collaboration

Time Management

Problem-solving abilities

Self Motivation

Adaptability and Flexibility

Continuous Improvement

Workflow configuration

Languages

English
Bilingual or Proficient (C2)
Sepedi
Bilingual or Proficient (C2)
Afrikaans
Intermediate (B1)
Tsonga
Upper intermediate (B2)
Venda
Intermediate (B1)

Interests

Data Science

Accomplishments

• Holds 14 out 15 Best Student Awards and 3 Leadership Merit Certificates (Several Being In Computer Practices, Information Processing & Financial Accounting)

• JDE ERP Finance Specialist responsible for 5 Mines & 2 Smelters at African Rainbow Minerals, also a Finance Lead Specialist in multiple JDE implementations.

• 18 years of experience in JDE with Superuser roles & skill in several modules with training on administration & development.

• 14 years in financial and administration environment, & supervised teams in these years.

• Initiated and led AP Automation (JDE and OnBase) at Assmang.

• Initiated and led AccSys Implementation at Dwarsrvier.

• Developed within the Assmang Group from a Creditors Clerk to a Financial Accountant (full transaction recording, audits to financial year end ARM Accounting Packs).

• Supervised the IT section at Dwarsrivier Mine & initiated transformations that includes Technology specialists (Aves) as part of IT mix.

• Trained at Oracle for JDE Financial Report Writing and GL, AR, AP, FA, JC, SOM etc.

Additional Information

12 Best Student Certificate Awards – In All The Subjects With * Next to them

Trophy & a certificate award – Overall Business Management Student N6

Trophy & a certificate award – Overall Business Management Student N5

Trophy & a certificate award – Overall Business Management Student N4

2 Leadership Certificates 1998 – First & Second Semester

1 Leadership Certificates 1999

Louis Allen Leadership Training & Couching and Mentoring (In house programs at Dwarsrivier)

Certificate of Appreciation – Greater Tzaneen Municipality

The Open Road Brings Me Calm

I enjoy travelling.

Timeline

ERP Specialist: Finance

African Rainbow Minerals
03.2014 - 02.2023

Financial Accountant

Assmang Dwarsrivier Mine
01.2009 - 01.2014

Creditors Clerk, Admin Trainee, Assistant Accounta

Assmang Dwarsrivier Mine
10.2004 - 12.2008

Credit Control Clerk

Greater Tzaneen Municipality
12.2003 - 09.2004

3 Years National Diploma - Accounting And Computer Practice

National
04.2001 -

Certificate - Investment Management

UCT
04.2001 -

Certificate - Import And Export Logistics Management

UCT
04.2001 -

Certificate - IFRS

IIR Training
04.2001 -

Certificate(s) - ERP

Oracle University
04.2001 -

Certificates In Finance Short Course(s) - Finance Field

Other
04.2001 -

Debtors & Creditors Clerk

Food Corp (Sunbake Tzaneen)
04.2001 - 11.2003

Workshop (Fleet) Clerk

Food Corp (Sunbake Tzaneen)
08.2000 - 03.2001

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Matome PhosaFinancial Accountant / ERP Specialist