MATOME PEGE
Executive Assistant/Personal Assistant/Events Coordinator/Project Coordinator
Pretoria,GP
Summary
Highly organised and resourceful Executive Assistant with over a decade of experience supporting Senior Management and Executives in both public and private sector environments. Adept at managing complex diaries, facilitating governance processes, preparing high-level reports, coordinating travel, and handling sensitive and confidential information with integrity. Demonstrated ability to maintain efficiency within demanding, compliance-driven, PFMA environments. Renowned for excellence in stakeholder engagement, strategic coordination, and ensuring seamless operations. Currently completing an LLB degree to further enhance decision-making, governance insight, and organisational support capabilities.
Overview
18
18
years of professional experience
Work History
Executive, Administrative, and Project Coordination Support
Independent Administrative & Project Support
03.2025 - 08.2025
- Provided short-term executive, administrative, and project coordination support to multiple international companies via contracted hiring agencies, supporting C-suite and senior leadership during peak workloads and transitions.
- Coordinated 3–5 executive diaries simultaneously, managing daily virtual meetings across multiple time zones (UK, EU, US & UAE) to ensure seamless communication and decision flow.
- Produced daily project documentation, including progress updates, research summaries, and executive reporting packs, ensuring accurate tracking of milestones and deliverables.
- Managed high-volume executive inboxes, complex scheduling, and international travel logistics, ensuring efficient coordination across countries and stakeholders.
- Supported stakeholder communication and information tracking for multiple concurrent projects, maintaining clear visibility of deliverables, timelines, and dependencies.
- Balanced LLB studies, professional contract work, and entrepreneurial business initiatives, demonstrating strong time management, discipline, and continuous skills development.
Personal Assistant to the Managing Director
Afrinov
07.2024 - 01.2025
- Managed 30+ high-level executive meetings per month (physical and virtual), overseeing 100% of MD correspondence and complex calendar scheduling, resulting in improved decision turnaround and zero scheduling conflicts
- Spearheaded monthly and quarterly risk assessments, maintaining a 100% compliant risk register and ensuring adherence to BEE, CIPC, labour legislation, and internal governance policies, contributing to successful audits and zero regulatory penalties.
- Identified and mitigated operational, financial, and compliance risks, developing actionable mitigation plans and delivering risk awareness initiatives to staff, reducing exposure and strengthening organisational resilience.
- Conducted in-depth market, policy, and operational research to produce executive-level briefs and reports, directly informing strategic decisions and process improvements at leadership level.
- Built and maintained relationships with senior stakeholders, suppliers, regulators, and partners, strengthening operational efficiency, service delivery, and brand positioning across the organisation.
- Led corporate events, digital campaigns, and marketing initiatives, managing end-to-end execution and increasing brand visibility and online engagement across social media platforms.
- Led corporate events, digital campaigns, marketing initiatives, and social media engagement to boost company visibility.
Administrative Officer to the Chief Director
Department of Home Affairs Head Office
02.2013 - 06.2024
- Provided high-level executive and secretarial support to the Chief Director, managing 100% of official correspondence, diary coordination, and 20–40 senior meetings per month
- Supported the development and review of annual performance and operational plans for multiple programmes, ensuring alignment with strategic and departmental objectives
- Oversaw budget planning, allocation, and monthly expenditure tracking for multi-million-rand cost centres, ensuring compliance with PFMA and internal financial controls
- Monitored departmental risk registers and audit action plans, supporting internal and external audits and contributing to improved compliance outcomes
- Acted as the primary liaison for over 100 internal and external stakeholders, facilitating senior-level communication and coordination
- Streamlined document management and information-sharing processes, reducing turnaround times and improving accuracy of executive information
- Coordinated management meetings, workshops, and departmental events (80+ annually), overseeing logistics and execution
- Managed domestic and international travel arrangements for the Chief Director and senior management team, ensuring cost-effective and compliant travel
- Prepared executive reports, briefing notes, presentations, and packs for EXCO and strategic meetings on a weekly and monthly basis
- Conducted quality assurance reviews and consolidated reports across multiple business units, ensuring alignment with departmental standards and governance requirements
- Managed ad hoc strategic projects and handled highly sensitive information, maintaining strict confidentiality and data protection at executive level
Events Coordinator
ARMSCOR
03.2007 - 01.2013
- Delivered 100–250 successful events annually, managing operational planning, client briefs, logistics, and vendor coordination
- Led end-to-end project delivery, overseeing timelines, budgets, and execution from concept through completion
- Conducted market and competitor research to introduce innovative techniques that increased brand visibility and market reach
- Built and managed a reliable supplier network, negotiating service agreements to ensure quality and cost efficiency
- Produced product launches and driver training proposals, executive reports, and budget breakdowns, supporting revenue generation and informed decision-making
Education
Bachelor of Laws (LLB) - Bachelor of Law
UNISA
Pretoria 04.2001 -
Higher Certificate - Economic Management
UNISA
Pretoria01.2022
Diploma - Project Management
Executive Education
Johannesburg01.2011
National Diploma - Business Communications
Tshwane University of Technology
Pretoria01.2008
Skills
Executive Administrative Support
Diary & Calendar Management
Governance, PFMA & National Treasury Compliance
Policy (including SOPs) interpretation and application
Minute-Taking & Document Quality Assurance
Stakeholder Engagement & Board Liaison
Report Compilation & Information Consolidation
Problem resolution
Risk Management
Risk management
Accomplishments
- Strategic Development: Developed high-level governance and compliance tools, including the Counter Corruption Strategy, Fraud Prevention Plan, and Fraud Risk Profile.
- Documentation and Reporting: Strengthened reporting frameworks by designing a postmortem reporting template for EXCO visibility and accountability.
- Process Improvement: Implemented cross-departmental project planning tools to enhance project oversight and efficiency.
- Operational Excellence: Managed executive calendars, coordinated high-profile governance meetings, and ensured strict document quality standards were maintained.
- Content and Brand Improvement: Improved digital communication and brand presence by developing content calendars and contributing to website upgrades.
- Events and Stakeholder Management: Delivered multiple corporate events and conferences, enhancing stakeholder experiences and organisational reputation.
- Resource Management: Successfully supported the executive team in meeting targets under challenging constraints.
- Safety Compliance: Spearheaded safety compliance certification and policies, ensuring adherence to industry standards and enhancing workplace safety.
References
Available upon request
PROFESSIONAL DEVELOPMENT
Training & Workshops: Attended various professional development workshops and training sessions in project management, events and travel management, administration, conflict resolution, ethics, analysis software, ethics in the workplace, first aid, AI Chat, and leadership development.
IMPACT
- Efficiency Gains: Streamlined administrative processes, resulting in a 40% increase in overall efficiency.
- Project Success: Successfully managed key projects contributing to the company's growth and market expansion.
- Stakeholder Engagement: Enhanced stakeholder engagement through improved communication and relationship management.
WORK PREFERENCES AND ADDITIONAL INFORMATION
- Willing to relocate, open to remote work and or long hours
- Driver’s License: Code 10 + own vehicle
ADDITIONAL INFORMATION
- Ability to interpret:
- South African Constitution
- Public Service Act and regulations
- Public Finance Management Act (supply chain and procurement legislation and treasury regulations)
- Human Resources Acts and Policies
- National Archives and Records Act
- Protection of Information Act (PAJA, PAIA, and POPI Acts)
- Knowledge of local, provincial, and national government
- Prevention and Combating of Corrupt Activities Act
- Immigration & Civic Services Related Acts and Policies (regulations and directives)
- COIDA & OHS legislation
- MACC, MISS, and other protocols and practices
Timeline
Executive, Administrative, and Project Coordination Support
Independent Administrative & Project Support
03.2025 - 08.2025
Personal Assistant to the Managing Director
Afrinov
07.2024 - 01.2025
Administrative Officer to the Chief Director
Department of Home Affairs Head Office
02.2013 - 06.2024
Events Coordinator
ARMSCOR
03.2007 - 01.2013
Bachelor of Laws (LLB) - Bachelor of Law
UNISA
04.2001 -
Higher Certificate - Economic Management
UNISA
Diploma - Project Management
Executive Education
National Diploma - Business Communications
Tshwane University of Technology