Mashudu Gillian Mugivhi
Senior Project Administrator
Midrand
Summary
Encouraging analytical problem-solver professional with talents for team building, leading and motivating, as well as excellent customer relations aptitude and relationship-building skills. Proficient in using independent decision-making skills and sound judgment to positively impact company success. Dedicated to applying training, monitoring and morale-building abilities to enhance employee engagement and boost performance.
Project administration professional with proven track record in overseeing complex projects and ensuring timely delivery. Known for fostering collaboration and driving results within dynamic environments. Reliable and adaptable, skilled in resource allocation and stakeholder communication.
Overview
14
14
years of professional experience
Work History
SENIOR PROJECT ADMINISTRATOR
Blessed Engineering Solutions
01.2021 - Current
- Delegate assignments based on plans, project needs, and knowledge of individual team members.
- Execute on-time, under-budget project management on complex financial issues for senior leadership.
- Collaborate with management and fellow supervisors to organize operations and achieve demanding schedule targets.
- Compiling daily field report, detailing all key activities and outlining project progress for stakeholders.
- Submit quotations and Tax Invoices to clients. As well as updating all financial records and payments.
- Responsible for the planning, procurement, and project tracking for the Department of Water and Sanitation across multiple infrastructure initiatives, including Middle Letaba Dam, Luphephe Dam, Levubu, Nsami Dam, Mutshedzi Dam, Vondo, and Mutale Weir, as well as additional capital pipeline projects collectively valued at over R100 million. The scope of work includes the refurbishment and fabrication of pipes, valves, and pumps, along with the implementation of corrosion protection standards. These projects commenced in 2022 and are scheduled for completion in June 2026.
- Optimized resource allocation for projects, resulting in reduced costs and improved timelines.
- Developed comprehensive project plans with detailed schedules, ensuring timely completion of milestones.
- Navigated challenging situations diplomatically to resolve conflicts between team members or external partners promptly.
- Enhanced project efficiency by streamlining communication and coordination among team members.
- Facilitated regular status meetings with team members and stakeholders to maintain transparency and open lines of communication throughout the project life cycle.
- Delivered consistently high-quality outcomes by meticulously overseeing every aspect of the assigned projects.
- Mentored junior team members to develop their skills and contribute effectively to project success.
- Coordinated efforts across multiple departments to drive seamless collaboration during high-stakes projects.
- Secured essential resources for successful project execution by negotiating with vendors and suppliers.
- Monitored project progress closely, adjusting schedules as needed to ensure timely delivery of results.
- Contributed significantly toward organizational growth by consistently exceeding project performance targets and fostering a culture of continuous improvement.
- Boosted overall productivity by implementing efficient time management strategies that prioritized critical tasks.
- Spearheaded client satisfaction efforts through proactive engagement, transparent communication channels, and thorough understanding of expectations.
- Implemented risk management strategies, proactively addressing potential issues to minimize impact on deliverables.
- Streamlined processes for documentation, reporting, and tracking of project tasks and milestones.
- Championed adherence to organizational policies and procedures while ensuring compliance with industry best practices in all aspects of project administration.
- Established strong relationships with clients and stakeholders, fostering collaboration and trust throughout the project lifecycle.
- Led cross-functional teams through complex projects while maintaining focus on goals and objectives.
- Conducted post-project evaluations to identify areas for improvement in future initiatives.
- Planned, designed, and scheduled phases for large projects.
- Identified plans and resources required to meet project goals and objectives.
- Proved successful working within tight deadlines and a fast-paced environment.
- Verified quality of deliverables and conformance to specifications before submitting to clients.
- Sourced, vetted and managed vendors needed to accomplish project goals.
BUSINESS ADMINISTRATIVE OFFICER
Inspired IT
01.2018 - 01.2021
- Communicated with customers and vendors positively with particular attention to problem resolution.
- Created, managed, and executed business plan and communicated company vision and objectives to motivate teams.
- Anticipated financial impact from operational issues and worked with leadership to develop solutions.
- Coordinated team schedules to keep shifts properly staffed during busy periods.
BUSINESS ANALYST TRAINEE
Raphar Beit
12.2018 - 06.2019
- Used both qualitative and quantitative analysis techniques frequently.
- Assisted data team with analysis of client's business operations to uncover areas of improvement and implement solutions to address future growth and requirements.
- Designed Excel spreadsheet to estimate costs of future custom projects for clients.
- Reviewed product utilization processes and developed optimization strategies.
GENERAL ADMINISTRATION
Procunex
04.2018 - 11.2018
- Developed and maintained relationships with customers and suppliers through account development.
- Maximized operational excellence mentoring personnel on management principles, industry practices, and company procedures.
- Drove year-over-year business growth while leading operations, strategic vision, and long-range planning.
- Introduced new methods, practices, and systems to reduce turnaround time.
GENERAL OFFICE ADMINISTRATOR
Yoanda Consulting
12.2017 - 03.2018
- Built and maintained tracking databases for variety of measuring aspects.
- Entered client information into databases quickly and with minimal errors.
- Conducted surveys and documented all responses.
- Gathered and submitted observational information in addition to required data points.
LEGAL SECRETARY
Sigama Attorneys
12.2017 - 03.2018
- Received and placed telephone calls to clients and prospective clients.
- Arranged for delivery of legal correspondence to clients, witnesses, and court officials.
- Transcribed legal documents and phone conversations.
- Obtained signatures from attorneys for legal documents.
CONSULTING AGENT AND ADMINISTRATOR
MIBSES Consulting Company
05.2014 - 11.2014
- Computerized office activities, maintained customer communications, and tracked records through delivery.
- Screened and transferred incoming calls, took down messages, and transmitted information and documents to internal personnel.
- Collected, validated, and distributed information to employees.
- Entered and maintained departmental records in company database.
SRC DIALOGUES AND ASSOCIATION SECRETARY
SRC Office - University of the Free State
01.2012 - 11.2013
- Kept meetings and procedures in line with constitutional bylaws of club.
- Helped chairperson plan and run successful club meetings.
- Tracked meeting action plans and followed up with parties for required coordination.
Education
Bachelor of Science - Psychology, Physiology And Genetics
University of South Africa
Gauteng10.2018
Certificate - Project Management Foundation Course
University of Cape Town
Western Cape Province01.2015
Matric - Grade 12
Tshikevha Christian School
Limpopo01.2006
Skills
Scheduling
Process Improvement
Quality Management
Office administration
Documentation and reporting
Data analysis
Strategic planning
Project evaluation
Contingency planning
Procurement management
Documentation management
Meeting facilitation
Work breakdown structure
Planning and scheduling
Project tracking
Project planning and development
Root-cause analysis
Project management
Compliance monitoring
Cost reduction and containment
Forecasting
References
- Petrus, Mavhungu, Director, 076 355 4333, Blessed Engineering Solutions
- Shepherd, Dzikiiti, Director, 065 849 7068, Raphar Beit Pty Ltd
- Ignacious, Shabalala, Director, 0741649358, Procunex Pty Ltd - Inspired IT Pty Ltd
LINKS
linkedin.com/in/mashudu-gillian-mugivhi-8318605b
Timeline
SENIOR PROJECT ADMINISTRATOR
Blessed Engineering Solutions
01.2021 - Current
BUSINESS ANALYST TRAINEE
Raphar Beit
12.2018 - 06.2019
GENERAL ADMINISTRATION
Procunex
04.2018 - 11.2018
BUSINESS ADMINISTRATIVE OFFICER
Inspired IT
01.2018 - 01.2021
GENERAL OFFICE ADMINISTRATOR
Yoanda Consulting
12.2017 - 03.2018
LEGAL SECRETARY
Sigama Attorneys
12.2017 - 03.2018
CONSULTING AGENT AND ADMINISTRATOR
MIBSES Consulting Company
05.2014 - 11.2014
SRC DIALOGUES AND ASSOCIATION SECRETARY
SRC Office - University of the Free State
01.2012 - 11.2013
Certificate - Project Management Foundation Course
University of Cape Town
Matric - Grade 12
Tshikevha Christian School
Bachelor of Science - Psychology, Physiology And Genetics
University of South Africa