MASHILOANE MAMABOLO
Vosloorus,Gauteng
Summary
Passionate and dedicated project administrator who adapts easily to new working environment. Throughout my administrative experiences I have effectively navigated the complexities of organisational structures, policies and procedures, ensuring compliance with regulatory frameworks while optimizing operational efficiency. My career trajectory reflects a steadfast dedication to excellence, governance, and capacity building. As I embark on the next phase of my professional journey, I am committed to leveraging my skills, experience, and passion to drive positive change, foster innovation and thrive in a new environment.
Overview
4
4
years of professional experience
Work History
Senior Administrative Officer
University of Pretoria
7 2006 - 6 2023
- Streamlined Grant Management Process: Developed and implemented grant coordination and/or management systems, databases and financial administration system, increasing operational excellence and acting as the first point of contact for grant holders.
- Ensured Compliance and Timely Submissions: Achieved 95% compliance rate with funder regulations by implementing a rigorous review process, ensuring timely and accurate submissions of online applications and progress reports.
- Enhanced Stakeholder Collaboration: Fostered strong relationships with various internal and external stakeholders ranging from Deputy Vice Chancellor (DvC: Research and Postgraduate Studies), Deans and/or Deputy Deans: Research and Postgraduate Studies, faculty administrators, academics, postdoctoral and/or research fellows, external funders and governmental officials which contributed to a 80% improvement in alignment with organizational goals and enhanced project outcomes.
- Optimized Database Management: Overhauled and maintained a comprehensive database for funded research grants, leading to a 95% increase in data accuracy and accessibility, and facilitated the timely compilation and updating of progress reports.
- Advanced Operational Systems Knowledge: Proactively pursued continuous professional development in operational systems, resulting in the successful utilization of internal and external systems, and effectively managed user requirements to improve system efficiency by reducing technical difficulties experienced by grantholders.
Administrative Assistant/Secretary
University of Pretoria
01.2003 - 06.2006
- Assisted with the coordination of both the South African Women in Dialogue (SAWID) and Young South African Women in Dialogue (YSAWID) in 2004 and 2005
- Coordination and/or administration of financial functions: petty cash, stationery orders, well-received vouchers for suppliers for payment, and monitoring of budget expenditure on the information operating system
- Dairy management and general office management
- Ad Hoc duties as provided by the Head of the Department.
Receptionist and Administration Assistant
Enroute Foundation NGO
03.2002 - 12.2002
- Diary management and general office administration
- Financial management
- Ad hoc duties as provided by the Director.
Education
Postgraduate Diploma in Management -
Northwest University
Management Development Programme - undefined
University of Western Cape
Bachelor of Public Administration (in complete) - undefined
University of Western Cape
Fundamental & Advanced Project Management - undefined
Damelin Management School
Certificate in Basic Principles of Public Relations - undefined
Damelin Management School
Certificate in Professional Receptionist and Personal Assistant - undefined
Damelin Management School
Other qualifications: Customer Relation Programme (University of Pretoria); Office Administration (ExecuPrime Training) - undefined
Skills
Compliance Management
References
1. Dr Patricia Smit 081 335 9997; peeesmit@gmail.com
2. Mrs Refilwe Ngoato 082 858 3617; refilwe.ngoato@up.ac.za
3. Mrs Cathy Sandis 082 660 9362; cathy.sandis@up.ac.za
Timeline
Administrative Assistant/Secretary
University of Pretoria
01.2003 - 06.2006
Receptionist and Administration Assistant
Enroute Foundation NGO
03.2002 - 12.2002
Senior Administrative Officer
University of Pretoria
7 2006 - 6 2023
Postgraduate Diploma in Management -
Northwest University
Management Development Programme - undefined
University of Western Cape
Bachelor of Public Administration (in complete) - undefined
University of Western Cape
Fundamental & Advanced Project Management - undefined
Damelin Management School
Certificate in Basic Principles of Public Relations - undefined
Damelin Management School
Certificate in Professional Receptionist and Personal Assistant - undefined
Damelin Management School
Other qualifications: Customer Relation Programme (University of Pretoria); Office Administration (ExecuPrime Training) - undefined
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