Masauko Richard Kapanda CMILT

Oversee the daily operations of Atlas Oil and Chemical (PTY) Ltd supply chain operations such as receiving, picking, packaging, delivery operations and the management of the people and systems supporting those operations. Monitor workflow and manage labor resources within areas of responsibility to meet the daily needs of internal and external customers by:

• Managing a team of 26 logistics and warehouse personnel, developing operational strategies, plans, and procedures to increase efficiency to over 90%
• Ensuring safe use of equipment and physical condition of the warehouse, identifying and ordering needed repairs, renovations, and replacements.
• Managing warehouse inventory, and conducting inventory audits with over 95% accuracy.
• Selecting carriers for transportation, negotiate rates and contracts with customers
• Building amotivated warehouse team to consistently accomplish operations goals and exceed performance targets.
• Improving logistics and warehouse operations performance by overseeing dispatching and setting optimal employee schedules.
• Improving delivery plans with strong scheduling knowledge, organizational skills, and route development expertise.
• Safeguarding logistics/warehouse operations and mitigated liability by establishing and implementing employee training on safety and security protocols.
• Completing timely and accurate daily logs to keep internal reporting accurate and track materials movements.
• Training new staff on job duties, company policies and safety procedures for rapid onboarding.
• Reducing worker accidents by implementing improved occupational health safety standards and monitoring procedures as per government regulations.
• Coordinating driver dispatch to accomplish daily delivery requirements.

• Procurement of goods in line with specified requirements.
• Provide analysis of costs and review cost reduction activities.
• Conducting supplier appraisals and ensuring that vendor database is regularly updated.
• Ensuring goods and services are procured at the right price
• Building strong working relationships with both internal customers and key suppliers
• Liaising with external customers to understand their requirements.
• Setting up a controlled ordering system ensuring timely placement of orders to customers
• Coordinating the collection of customer goods from suppliers.
• Ensuring that export documents are in order for customs-clearing purposes
• Advising clients on the status of their shipments and planned dispatch date
• Maintain verification and control system with warehouse of purchased and received goods
• Assist with stock counts as and when required

• Executing foreign trade contracts and overseeing the movement of goods - cross border/high seas imports/exports
• Allocating stock based on executed pick up calculations to fulfill customer orders
• Reporting PnL/Pick Ups to Trading Division through system executions
• Monitoring Ginnery stock levels for appropriate allocation of shipments to local, cross border and overseas customers
• Issuing loading instruction to transporters and freight forwarders
• Booking Rail wagons with Transnet and monitoring road hauliers progress and resolving queries if any
• Reading and interpreting Transnet tracking report and reporting the same to all relevant parties -Traders/Customers
• Coordinating loads with Ginnerys/Silos and road hauliers, Transnet and freight forwarders
• Approving and certifying service provider invoices for payment
• Contract reconciliation, contract PnL calculations and contract finalisation
• Managing cost accruals and reconciling pick up report affecting contracts on monthly basis
• Declaring insurance to cover goods in transit, high seas shipments and warehouse

• Fleet Management and cross border planning
• Planning loads according to shipping/loading instructions
• Certifying PODs for payment
• Planning fuel allocation and management of log books
• Documents management i.e licences, blue books, road taxes etc.
• Managing vehicle maintenance schedules
• Planning delivery schedules - timing and routing
• Tracking of consignments in transit and sending shipment status report to customers
• Advising clients on the most efficient way of shipping their consignments
• Ensuring that road regulations are followed and strictly adhered to by all drivers
• Supervising and directing purchasing of truck spare parts
• Managing stock (parts) levels by ensuring that stocks are kept to a minimum required level
• Setting budget and controlling expenditures in line with the allocated budget

Key task: Procurement

Providing procurement services for goods and services to all Cargill branches to ensure that supplies and equipment obtained are in accordance with user requirements and that there is always best value for money by:

• Maintaining an accurate and up to date procurement plan for all departments and selecting right suppliers for goods and services
• Assisting departments in coming up with meaningful and correct specifications and descriptions for goods and services that are to be purchased
• Ensuring that sourcing of goods/service are done from listed and approved suppliers
• Expediting all orders issued to suppliers to ensure timely delivery and also inspecting all goods upon delivery for quality and quantity compliance
• Ensuring that all procurement records have been verified before forwarding them to accounts for payment
• Ensuring that all procurement records are maintained and updated for audit purposes
• Conducting tender procedures for all goods and services procured through bidding
• Conducting regular price surveys in order to assess current prices thereby getting best value for money by:
• - Determining which items require price surveys
• - By liaising with user teams on item specifications and descriptions
• - By submitting reports on the survey
• - By negotiating long term contracts with suppliers
• Preparing monthly procurement reports to both management and user teams indicating status of supplies and expected arrival dates.

Key task: Transport and Shipping/Customs Clearing

• Planning and managing all imports and exports.
• Advising clients on export freight rates and sourcing of transporters
• Advising clients on the most cost effective way of exporting their consignment
• Allocation and control of stock for exports.
• Checking transporters PODs and authorizing payment.
• Processing export exchange controls through the Bank.
• Liaising with Liverpool Head Office and Regional Office in South Africa on status of client’s shipments through weekly reports.
• Ensuring that destination inspection is conducted on all imported consignments with a value over Malawi Kwacha 300,000.00
• Liaising with produce inspectors to inspect goods before export
• Ensuring that CDI Forms (exchange control documents) are timely returned to the bank once payment has been received
• Drafting letters of credit for foreign trade transactions
• Ensuring short lead time by expediting international and local suppliers/transporters to meet strict delivery time
• Ensuring that trucks are road worthy and tarps are in good condition
• Verifying fuel usage before refueling trucks and ensuring that proper checks are made before trucks are dispatched

• Tracking of the commodities in pipeline and reporting the same to the Warehouse Manager.
• Ensuring that records pertaining to loading and off loading are properly maintained and duly updated.
• Checking goods received notes and dispatch notes for all supplies and ensuring that stores and warehouse records are well maintained.
• Monitoring and setting of stockholding levels based on shelf- life, usage and storage space
• Arranging and supervising stock count.
• Liaising with field monitors on matters pertaining to Logistics.
• Dispatching goods on request following official and approved documentation.
• Physical verification of supplies to ensure delivery of standard and quality goods.
• Ensuring that good warehouse practices are followed by all parties concerned thus, receivers, pickers and dispatch.
• Liaising with freight forwarders on all in coming consignments in order to create storage space in the warehouse