Mary Mdhluli

I am a state accountant at Gauteng Provincial Government, where I have been working for over four years in the field of financial accounting. I have an advanced diploma in accounting sciences and a solid knowledge of IFRS and SAP systems, which I use to ensure compliance, accuracy, and efficiency in all aspects of accounts payable, revenue management, and ledger accounting.

In my current role, I process payments, deposit state money, clear ledger accounts, and submit monthly reports using SAP and E-Invoicing platforms. I also ensure adherence to PFMA, Treasury Regulations, Financial Manual, and relevant departmental policies and procedures. I collaborate with internal and external stakeholders to facilitate smooth and timely transactions. I enjoy working in a dynamic and challenging environment that allows me to learn and grow as a financial accounting specialist.

• Reliable and results-oriented professional with functional experience in providing financial, administrative, and accounting services.
• Proven track record of ensuring that finances are accurate and up to date, and vendors and suppliers are paid in a well-timed and suitable manner.
• Demonstrated ability to review accuracy in payable invoices, invoices with the P.O number and processing manual and computer-generated checks
• I have a solid working knowledge of MS Office with a strong level of proficiency in Excel, SAP, Basic Accounting System and Microsoft Dynamics AX.

• Advanced Diploma in Accounting Sciences, UNISA, Current
• National Diploma in Cost and Management Accounting, Vaal University of Technology, 2018
• National Certificate in Banking Services Advice, Milpark Business School, 2012
• Matric Certificate, J.E Malepe Secondary School, 2006

• Basic Accounting System (BAS)
• Microsoft Word
• SAP Computerized Accounting System (SAP R3)
• Microsoft Outlook
• Microsoft Dynamics AX
• Microsoft PowerPoint
• FBSS Systems (Banking System)
• Microsoft Excel

• Gauteng Office of the Premier, 01 July 2021, State Accountant: Accounts Payable
• Support the Senior Accountant and Assistant Director with overall execution of his/ her duties.
• Request reports on BAS/SAP and compile accounts payable monthly and quartely reports to be submitted to the Financial Reporting section and Treasury.
• Ensure that Web Cycles are verified and cleared daily.
• Check, verify payments and capture on SAP.
• Compile timeously monthly submission required for Section 40.
• Check and verify the travel claims submitted.
• Compile international travel claims and apply the correct exchange rates.
• Assist in preparation of Interim Financial Statements and Annual Financial Statements.
• Ensure that through effective control processes accounts are paid timeously (within 30 days of invoice receipt)
• Capture all supplier invoices on SAP, preparation of Sundry Payments
• Ensure that all payments are authorized by the delegated authorities prior to payment.
• Issue of petty cash and replenishment of petty cash, issuing of receipts and banking
• Processing of and monitoring of e-journals Journals
• Execute all queries emanating from suppliers promptly.
• Compile Fund requisition
• Preparation of Bank Reconciliation
• Preparing of monthly flow cash flow/expenditure
• Provide administrative support to the unit.
• Compile the Debt Report
• Management of payment runs and ensure all payments are recorded in the payment register.
• Ensure compliance with the financial legislative framework and procedures and advise managers on financial matters.
• Provide support with the internal processed regarding internal audits executed by GAS and the annual audit executed by the Auditor General

• Gauteng Department of Agriculture and Rural Development, 01 September 2019 to 30 June 2021, State Accountant- Accounts Payable, Lateral Transfer, Accounts Payable
• Processing of payments via GRV and capturing MM invoices and FI invoices on SAP and E-invoicing.
• Processing of payment by capturing MM invoices on SAP (online of GRV)
• Processing of payment by capturing FI invoice on SAP (online of insertion of allocation)
• Ensure that monthly reports are submitted timeously.
• Ensure that amount due to vendors is paid when it is due and address any deviations.
• Reconciliation of Creditors prior to processing payments
• Verify that all invoices are supported by duly approved purchase orders when required, signed receiving.
• Ensure accurate and timeous processing and payment of invoices on accounts payable system on SAP.
• Documentation and approval of authorized management.
• Administer daily tracking of all payments (Web cycle maintenance)
• Ensure that all invoices allocated daily are processed within the agreed SLA times.
• Processing of manual payments (Bursaries and Transfers), Debt Account
• Control debts accounts and procedures.
• Follow up on the recoverability of debts accounts.
• Follow up on the writing off debt accounts.
• Follow up departmental debtors and maintain the filing system., General Journals
• Check and compile journals.
• Ensure that Journals are prepared, and all Ledger Accounts cleared before month end closure (5th of each month).
• Complete report on Ledger accounts to SAO weekly., Miscellaneous
• Ensure that proper control measures exist for the safekeeping of State money and documents.
• Prepare Section 40 Compliance Reports to Treasury.
• Assist in preparation of Interim Financial Statements and Annual Financial Statements.
• Receive payments from customers, issue receipts and ensure accuracy and balancing of received money.
• Adherence to all legislated Prescripts, policies, and procedures of the department
• Reporting on compliance matters of the Department.
• ABSA BANK FESTIVAL MALL, 01 February 2011- 30 January 2014, Bank Teller
• Adcorp Shared Services, 8 April 2019 to 30 August 2019, Accounts Payable Administrator, Contract Ended
• Gauteng Department of Agriculture and Rural Development, 01 August 2017 to 31 January 2019, Intern-Financial Management, Contract Expired

• Ms. Thando Ndlela, Senior Accountant Financial Accounting, Gauteng Office of The Premier, 011-355-6407, 072-607-6804
• Mr. Moloko Ramokgopa, Assistant Director Financial Accounting, Gauteng Office of The Premier, 011-355-6416, 079-928-3964
• Ms. Debrah Magodielo, Senior State Accountant, 011-240-3291, 076-037-0561