MARY-JANE BASETSANA MAGANO
Assistant Librarian
Fish Hoek
Summary
I am an Assistant Librarian with years of considerable experience and expertise in librarianship as well as Administrative duties. The LIC post has been vacant for a long time, which required me to step up and assist the Librarian with duties of every day running of the facility. I am an honest, energetic, dependable individual who always strives for perfection in everything I do. My calm and friendly personality has repeatedly made me the most eligible candidate for most programmes or projects. I am passionate about sourcing information and teaching users how to find information by using various available resources. I am also able to multi-manage various tasks at once. I believe my natural flair for customer service, along with my proficiency in handling both technological and physical resources in a library will make me a valuable candidate.
Overview
14
14
years of professional experience
Work History
Assistant Librarian
City of Cape Town: Simon’s Town Library
10.2017 - Current
- Providing a professional library service to the public and promoting the library.
- Creating and updating rosters, E.g: desk duties, shelving, etc.
- Planning and undertaking programmes and outreach activities to promote reading and increase library use, e.g. holiday programmes, information literacy, Mandela day, teenage outreach, adult outreach, library week, national book week, world book day, read aloud day, etc. Including the evaluation of programmes.
- Planning, preparing and telling stories for arranged children’s story-times.
- Planning and preparing with action plans for visits from schools, institutions and community organizations, including library orientation.
- Creating, arranging and setting up displays which include new book lists to market library material.
- Attending, participating in and contributing to book discussions.
- Attending and provide feedback on all forums when required.
- Attend meetings; take notes and provide feedback to the LIC
- Attend workshops and talks; contribute to discussions
- Arrange training, ensuring compliance and assignment submissions and evaluations.
- Maintain existing library partnerships and initiate at least one new partnership per annum.
- Processing new and donated library materials.
- Creating order lists.
- Linking of material on database.
- Ensure Global Item Modification process is followed for new, donated and CPLS (Cape Provincial Library Services) material.
- Shelving and shelf reading library material.
- Collection development
- Provide input into the collection development plan (CDP).
- Implement a weeding plan in accordance with the policies and CDPs.
- Actively engage in planned activities for retrieval of long overdue library material, fine free week initiatives, etc. Ensure records are kept of patrons being contacted; follow up where required; ensure information is filed properly for consultation
- Participate in and attend the Provincial Administration of Western Cape (PAWC) and City of Cape Town book selection process.
- Review budget; consult the CDP and City purchases to avoid duplication; consult with LIC and Librarian; complete the document/ list and submit to Province by the due date.
- Key Performance Areas
- Supporting User Needs and Promote Reading
- Acquisitions, Organization and Availability of Information
Assistant Librarian
City of Cape Town: Observatory Library
05.2012 - 09.2017
- Managing the Children’s Library
- Managing the children’s collection development
- Assist with the development of the collection of library materials and services
- Implementing outreach activities with regard to the children’s services
- Attending juvenile book selections
- Main Duties Performed
Education
Grade 12 -
Mosupatsela Senior Secondary School
JHB12-2007
High School Diploma -
OPTIMI College
Cape Town, South Africa 04.2001 -
Skills
Attention to detail
Excellent frontline and administrative capabilities
Excellent communication, written and interpersonal skills
Computer literate, all MS packages, Symphony, SAP
Collection development skills
Highly familiar with the duties and responsibilities of a librarian
Excellent customer service skills
Excellent planning and organisational skills
Information literacy skills
Excellent team player
Takes pleasure in helping users in finding reference material
Self-motivated with an ability to adopt new techniques as per requirements
GENERAL FUNCTIONS / ADMINISTRATIVE DUTIES
- General Administration and Processes
- Keep an MS Word database of programmes executed for the month with all required information; assist the LIC by capturing actuals/ statistics on SharePoint
- Assist LIC with writing reports for quarterly inputs into quarterly Sub-council reports
- Ensure that all revenant inputs and documents are in the relevant files
- Provide a frontline service; Answer calls, liaise with the public, respond to telephonic queries
- Respond to email queries and provide required information
- Arrange meetings on behalf of LIC; do the hall booking; consult with the LIC and prepare the agenda; send out meeting requests; ensure there is an attendance register for in-person meetings; take notes during meeting; type up draft minutes for LIC / Librarian’s attention; send approved minutes and attendance register to the attendees.
- Liaise with local and departmental stakeholders when arranging programmes
- Draw ETG reading monthly and submit to Area South Admin Officer
- Register new members by assisting them with completing the application form and doing the online application on the system
- Assist with reservations and ILL, including: Use Symphony/ Google to find all relevant information on the required item; assist with the completion of the form/ request; logging the request; contacting the housing library to ensure the item is available; arrange for transfer; contact the couriers to arrange deliver
- Monitor the stationery, refreshments and cleaning materials; inform LIC or Librarian when stock is running low, so that orders can be placed
- Contact/ liaise with the courier service for the delivery of Stores items
- OHASA Fire Marshal for the facility; conduct monthly inspection of fire equipment and report back to the OHASA Rep; monitor fire equipment service dates and keep LIC/ Rep informed; participate in fire drills; ensure compliance with the OHASA act for all Fire Marshall related functions
- Cash Management
- Receipting and reconciling payments as per cash management policy: Complete required documentation; upload daily cash information on SharePoint; capture monthly cash collection information on SharePoint
- Preparing transactional documentation (bank deposit slips, etc.)
- Ensure accurate filing and record keeping of cash related documents for auditing purposes
EXTENDED DUTIES / WORKING GROUP: TECHNICAL TASK TEAM (ICT)
- Main Duties Performed
- Assist in Facilitating training.
- ICT audit.
- Assist and provide support to staff members with technical problems regarding the Library software.
- Identify software and hardware problems and solutions.
- Identify where there is a shortage and of ICT equipment and Upgrades.
- Testing and evaluating software / technologies.
- Assisting in diagnosing the problem with the system or software.
- Maintain and support software monitoring from Libraries and report back to the team.
SHORT COMPUTER COURSES
- Brocade
- Ms Powerpoint Level 1,2
- Sharepoint LIS Training
- Symphony Acquisitions
- Ms Excel Level 1, 2
- SAP HR Performance Management
- Symphony Circulation
References
- Lauren, Lengeveldt, Senior Librarian, 021 814 1794, 074 272 9180
- Nadia, Ismail, Principal Librarian, 084 771 1200, 021 814 1495
SHORT COURSES
- Collection Development
- Customer Relations
- Floor Warden Training
- Information Literacy
- Marketing and Promotions
- Public Library Outreach
- Advanced Storytelling
- Stress Management
- Transversal Youth development Strategy
- Library Orientation
- Culture of Reading
- Competency-based Training Programme
- Financial Life Skills
- Induction Programme
- Management Skills
- Mentoring and Coaching
- Reference Skills
- Self-discovery and Creative Co-operation Workshop
- Time Management
- Retirement Planning
- Library Management
Timeline
Assistant Librarian
City of Cape Town: Simon’s Town Library
10.2017 - Current
Assistant Librarian
City of Cape Town: Observatory Library
05.2012 - 09.2017
High School Diploma -
OPTIMI College
04.2001 -
Grade 12 -
Mosupatsela Senior Secondary School