Marlize Todd
Personal Assistant
Johannesburg
Summary
Driven and resourceful Assistant with 20+ years of experience assisting with work of Executives. Supporting professional needs with well-organized precision. Successfully manages high-volume workloads.
Personal Assistant experienced in supporting CEO's with wide range of personal and business tasks, allowing for smooth business operations. Successfully engaged in research, scheduled business trips and provided administrative support. Talented at working independently or with others to meet deadlines.
Overview
20
20
years of professional experience
5
5
years of post-secondary education
Work History
Personal Assistant to the Chief Executive Officer
iPulse Systems
Randburg
06.2021 - Current
- Booked travel by coordinating and booking flights, accommodation, transportation.
- Coordinated events and meetings.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Managed and Scheduled CEO's Calendar.
- Assisted with Medical aid and Insurance Companies for CEO.
Assistant and Consultant
1x5 Consulting
Kempton Park
06.2019 - 05.2021
- Sourced Products & Pricing, that is best suitable for clients requirements and needs.
- Preparing and Compiling Quotations
- Assisted
- Arranged Deliveries of Products to Clients
- IT related sales, hardware and software.
- General Office oversight.
- Dealing with Customer related queries
- Dealing with Suppliers on every level
- All Office Administration
HR Assistant Manager
Freitan Logistics (PTY) LTD
Kempton Park
03.2019 - 06.2019
- Documented human resources records and maintained confidentiality of sensitive personal information.
- Responded to inquiries by answering telephone calls, in-person questions and emails.
- Coordinated and set up meeting materials.
- Answered and redirected incoming phone calls for office.
- All Admin related functions
- Emails, filing, scanning of confidential paperwork with sensitive personal information.
- Processing of payments & cheque requisitions.
Medical Receptionist and Assistant
Dr. Greeff
Kempton Park
03.2017 - 09.2017
- Checked patient Medical Aid, and health history to keep information current.
- Managed master calendar and scheduled appointments for providers based on optimal patient loads and clinician availability.
- Coordinated patient scheduling, check-in, check-out and payments for billing.
- Kept waiting room neat and organized by stacking magazines, removing trash and cleaning glass.
- Transcribed phone messages and relayed to appropriate personnel.
- Responded to correspondence from Medical Aid companies to verify patient's coverage.
- Managed multi-line phone system and pleasantly greeted patients.
- Received all patients, prepare them and took patients through to see the Dr.
- Worked on patient queries with regards to accounts, appointments etc.
- Typed out all Hospital and Appliance / Procedure Authorizations to Medical Aid.
- Arranged and scheduled theatre lists as well as sedation in-chair list via liaising with relevant Anesthetists. Confirmed medical benefits and procedures for patients. Arranged and confirmed Authorizations with Medical Aids as well as with patients.
Assistant and Consultant
1x5 Consulting (Previously know as CELL Dimensions)
Kempton Park
02.2007 - 03.2017
- Sourced Products & Pricing, that is best suitable for clients requirements and needs.
- Preparing and Compiling Quotations
- Assisted
- Arranged Deliveries of Products to Clients
- IT related sales, hardware and software.
- General Office oversight.
- Dealing with Customer related queries
- Dealing with Suppliers on every level
- All Office Administration
Training Department Assistant
Maranatha Church
Kempton Park
06.2005 - 01.2007
- Used coordination and planning skills to achieve results according to schedule.
- Organize and preparing the Training Room for Training Sessions.
- Prepare Power Point Presentations for Lecturers
- Typing of Student notes and exams
- Being present with Training sessions and assisting with any training related queries.
- Sent out notifications of training sessions. Prepared students attendance registers.
- Preparation and compiling of student manuals
- I was a small group Facilitator and presented certain modules of the Relationship Skills Course.
- General Office Work - Answering phones, filing documents, arranging training sessions etc.
Personal Assistant to the Managing Director
VAT Refund Administrators (PTY) LTD
Kempton Park
02.2003 - 08.2004
- Coordinated international and domestic travel logistics including flight itineraries, hotel reservations and car services.
- Used discretion when handling confidential information.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Organized and attended meetings and compiled related documents and reports.
- Maintained appropriate filing of personal and professional documentation.
- Served as point of contact between clients and managerial staff.
- Sourced and ordered office equipment and supplies.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Communicated with internal departments, vendors and contractors to discuss schedules, project requirements and upcoming appointments.
- Followed up of staff duties & responsibilities at the Airport on a weekly basis.
- Liaison with customers with queries and complaints
Consultant and Sales
Own Business
Kempton Park
12.2001 - 02.2003
- Provided various business services to my customers which enabled them to focus more upon their core business.
- Typing of letter and documentation
- Sourcing and supplying various products to customers.
Personal Assistant
African Productions (PTY) LTD
Midrand
01.2000 - 11.2001
- Organized and attended meetings and compiled related documents.
- Maintained appropriate filing of personal and professional documentation.
- Sourced and ordered office equipment and supplies.
- Personal Assistant to Managing Director.
- Screening of calls.
- Flight bookings and arranging Itinerary.
- General Office Work. - Filing, typing, periodic answering of switchboard
- Data Capturing of invoices
Education
High School Diploma -
Birchleigh High School
Kempton Park 01.1995 - 12.1997
High School Diploma -
Benoni College
Benoni 01.1998 - 12.1999
Skills
Advanced MS Office Suite
undefinedTimeline
Personal Assistant to the Chief Executive Officer
iPulse Systems
06.2021 - Current
Assistant and Consultant
1x5 Consulting
06.2019 - 05.2021
HR Assistant Manager
Freitan Logistics (PTY) LTD
03.2019 - 06.2019
Medical Receptionist and Assistant
Dr. Greeff
03.2017 - 09.2017
Assistant and Consultant
1x5 Consulting (Previously know as CELL Dimensions)
02.2007 - 03.2017
Training Department Assistant
Maranatha Church
06.2005 - 01.2007
Personal Assistant to the Managing Director
VAT Refund Administrators (PTY) LTD
02.2003 - 08.2004
Consultant and Sales
Own Business
12.2001 - 02.2003
Personal Assistant
African Productions (PTY) LTD
01.2000 - 11.2001
High School Diploma -
Benoni College
01.1998 - 12.1999
High School Diploma -
Birchleigh High School
01.1995 - 12.1997
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