Marks Peter Medea
Administrator
Heidedale, Bloemfontein ,FS
Summary
Looking for an exciting and dynamic role where I can utilize my skills and experience to drive tangible results. Passionate about joining an organization that fosters a culture of innovation, continuous learning, and personal growth.
Overview
23
23
years of professional experience
5
5
Languages
Work History
Administrator
O'namC Holdings
07.2024 - 08.2024
- Office Administration : Overseeing daily operations.
- People's management.
- Strong Admin abilities.
- Coordinating meetings, and give feedback.
- Manage and lead team effectively, promote a collaborative environment and support staff.
- Ensure practices align with industry standards, compliance expectations, legal and ethical practices.
- Facilities management expertise.
- Monitoring and evaluation.
- Correspondence : Handle correspondence, including drafting emails, memos and reports for senior management.
- Requisitions : Assist and post on Requisitions Group with Quotes
- Projects : Assist with developing Budget Calculations Sheets
- Do HR Budget and update Project Budget
- Issue Company Assets for Operators, if needed
- Invoice as required throughout the project
- Invoice at the end of the project, the Final amount
- Receive company assets, if given
- Human Resource : Timesheets collect from employees, check and scan
- Operators timesheets, check and scan
- Collect important documents as advised off and scan
- Fleet : Do daily routine checklists for all fleet at the workshop
- Get checklists information from OnSite operators daily
- Report any repairs needed
- Communicate with the Mechanic, fleet repairs and services
- Schedule fleet dispatch to and from Site
- Projects : Get job specifications sign off
- Do pre delivery inspection before the fleet leaves the workshop for site, and upon return to the workshop
- Assist with Operators Induction and forms
- Assist with project PPE
- Conduct morning talks to complete Site Dairies
- Safety preparations and submissions
- Logbooks : Logbooks are allocated for all Fleets
- Submissions of logbooks every Mondays
- Quality check is properly done
- Inventory : Counting of Workshop Inventory on a weekly basis
- Store Inventory on a weekly basis.
- Assistance : Training and Induction when needed
Assistant Invigilator
University of the Free State
11.2023 - 12.2023
- Ensure students abides by rules of the Examination Hall and practices correct Exam conditions
- Collect examination papers at the end of allocated time
- Check students issued with the correct Examination papers
- Assist students before the start of the Exams by directing them to their seats
- Make sure that students were seated per the seating plan
- Communicate with other Invigilators on possible student malpractice and report them to the Examination Body
- Assist with setting up the Examination Hall
- Supervise students throughout the examination to deter cheating
- Set up the equipment, distribute examination documents and outlines procedures to prepare and provide instructions for students in the venue
- Examine papers to determine complete and consistent examination documents, preparing for arrival of students
- Distribute examination papers and other materials
- Support students with learning disabilities by scribing during exams
- Prohibited mobile phone's, hats and gadgets to enforce rules and enable students to focus on examinations
- Conduct computer based exams and assigned students login instructions to establish smooth procedures, monitoring all angles
- Answer questions and resolve issues and concerns to support communication and positive examinations
- Supervise exams duration of time to monitor students complete answers before deadline
- Direct students to assigned seats and inform time limits and schedule for examinations for clarity and organization
- Brief candidates regarding rules to enforce, no talking inside examination room and focus on exams
- Managed candidates during toilet, lunch and rest breaks to enforce proper behavior, complying with the Code of Conduct
- Conduct cold call to check and monitor attendance, determining and recording punctuality and absences
Facilities Manager
RoccoMamas
10.2023 - 11.2023
- Achieve Management objectives, consistently hitting targets and deadlines
- Employed outstanding communication and relationships building abilities to lead by example in providing first class customer service
- Manage calendar to schedule employee shifts, maintaining organised operations and complete staff
- Encourage staff to learn and develop new skills to meet individual and team goals
- Supervise and introduction to the Occupational Health and Safety Act
- Supervise and mentor junior team members, providing detailed instructions and guidance to maximize team efficiency
- Established monthly goals, communicating priorities to staff and closely tracking progress to achieve success
- Evaluate employee skills and optimize assignments to best use individual talents and knowledge
- Led monthly staff meetings for the team to communicate updates, process improvements and shifting business priorities
- Taught employees how to best serve customers and enforce standards to build brand loyalty
- Listen to team members feedback and proactively address concerns
- Generate strategic weekly Key Performance Indicators targets, motivating and incentivising staff to continually achieve and exceed expectations
- Coordinate smooth onboarding for new staff with related training and documentation
- Managing different departments within the Outlet
- Maintain order and discipline amongst staff members
- Customer complaints and queries
- Submit orders and receive deliveries
- Opening stock and closing stock
- Stock take, and counting
- Retail Hours work
Administrative Clerk
Department of Home Affairs
09.2006 - 01.2019
- Operate and maintain various office machinery such as printers, fax machines, and photocopiers to keep the Office running smoothly
- Analysis data for accuracy before inputting into system
- Coordinate communication between various departments to schedule meetings and keep the company informed on critical matters
- Keep office operations running smoothly and efficiently by implementing procedures and policy improvements
- Manage client communication by answering phones and corresponding through emails
- Training of new staff members, company procedures, operational best practices and computer software
- Monitor all inventory and suppliers, promptly ordering low stock items on system
- Ensure smooth running of office operations by monitoring operational activity and quickly resolving issues
- Identify data discrepancies through careful analysis, promptly researching issues for quick resolutions
- Safeguard sensitive and confidential data in compliance with security best practices
- Prepare routine business correspondence for Office staff
- Maintain stringent records of external correspondence
- Champion adherence to company policies with meticulous attention to detail
- Process large amount of data and independently resolved discrepancies
- Support office operations by taking on adhoc Clerical duties
- Scan new documentation into the system and classified data using standard codes
- Open financial statements, input transactions and reconcile accounts
- Receive, routed and distribute incoming mail and parcels
- Secure data by following confidentiality procedures
- Digitize important information to improve accessibility
- Communicate ideas clearly across multiple channels to assist staff
- Sort physical and digital information and sent to correct locations or personnel
- Compile data, produce visualisation charts and prepare reports on behalf of staff
- Improve access to information by helping to strengthen internal documents control practices
- Answer calls to offer information, direct calls and take messages
- Transcript information from paper to audio recording to create different types of files
- Proofread and correct different types of documentation
- Respond to incoming requests for information or forward to appropriate individual
- Handle photocopiers, update files and faxing communication for staff
- Organize fair access to office facilities, resources and suppliers
- Different and Important, Confidential Departmental functions
- Finances
- Daily banking duties
- Fleet Management
- Issuing of State vehicles
- Completing of Tripsheets
- Inspection on vehicles in and out of premise
- Compiling all petrol Slips for accountability
- Counting distances traveled
- Investigation routes traveled
- Report incidents Or accidents when occurs
- Closing all Tripsheets after the trips
- Inspecting Logbooks
- Closing of Logbooks
- Health and Safety Hazards
Fieldworker / Driver
Statistics South Africa
07.2006 - 08.2006
- General Household Survey : To measure the level of developments of various government programs and projects, the survey acts as a monitoring and evaluation tool, where such indicators have been derived and provide baseline indicators that can be monitored in future
Security Officer, promoted to Senior Officer
Securicor Group4
02.2002 - 10.2005
- Inspecting the parking lot, verification of vehicles packed and displaying permits
- Patrolled industrial and commercial premises to prevent and detect signs of intrusion and service doors, windows and gates
- Patrolled square feet premises to ensure safety of employees and visitors
- Investigate alarm triggers and incidents with thorough evidence collection
- Coordinate security events and implement emergency procedures when required
- Report daily activities, incidents, audits, safety repairs and irregularities encompassing property damage, theft and presence of unauthorized persons
- Check passes and credentials of persons seeking to enter property and issue passes for guests
- Report security incidents, accidents and medical emergencies to law enforcement
- Monitor and control large crowd events
- Maintain safety by quickly responding to alarms and investigating disturbances
- Monitor and authorized entry and departure of employees to guard against theft and maintain security of premises
- Upheld high safety standards by identifying and reporting fire hazards and leaking pipes to management for maintenance and repairs
- Increase frequency of patrols and communication with Seniors to reduce incidents of vandalism and theft at properties
- Regulate and direct vehicles, pedestrian traffic at access points to maintain orderly flow
- Verify and record identification of visitors before allowing access
- Implement updated Security protocols to address lapses created by advances in technology and criminal strategies
Education
Labour Law - undefined
University of the Free State (UFS)
01.2014 - 05.2014
Excellent Customer Care - undefined
Public Administration Leadership and Management Academy
11.2011 - 05.2011
Basic Business Principles - undefined
Chebo Training
10.1999 - 05.1999
Occupational Health and Safety - undefined
TechniLaw
08.1999 - 05.1999
Supervisory Training Program - undefined
Civil Engineering Industry Training Scheme
08.1999 - 05.1999
Matric ( Grade 12 ) - undefined
Welkom Secondary School
01.1998 - 05.1998
Skills
Adaptability
Analytical Skills
Attention to Detail
Communication Skills
Creativity
Critical Thinking
Customer Service
Decision Making
Leadership
Organization
Presentation Skills
Problem Solving
Project Management
Teamwork
Time Management
Ability to delegate and empower
Ability to learn from mistakes
Ability to multitask
Ability to work under pressure
Accountability
Achievement orientation
Active listening
Ambition
Asset Management
Bilingualism or multilingualism
Client Relationship Management
Community Engagement
Confidence
Conflict Management and Resolution
Computer Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, OneDrive, PowerPoint, Publisher, Access, SharePoint)
Accurate speed typing
Leadership Experience
- Deputy National Chairperson, Youth Development Forum (Department of Home Affairs), 04/01/15 - 03/31/17
- Free State Provincial Chairperson, Youth Development Forum (Department of Home Affairs), 04/01/14 - 03/31/15
- Free State Provincial Secretary, Youth Development Forum (Department of Home Affairs), 04/01/13 - 03/31/14
Star Sign
Gemini
Personal Information
- ID Number: 8006085055084
- Disability: None
- Ethnicity: Coloured
- Health Status: Excellent
- Date of Birth: 08/06/80
- Gender: Male
- Nationality: South African
- Marital Status: Divorced
- Religion: Christian
Drivers License
Code 10 (C1), 05/10/05
References
O'namC Holdings - Welkom
Mr. Mpho Moloi
Former Financial Administrator
Contact : 0631625074
University of the Free State - Welkom
Me Johanna Brits
Chief Invigilator
Contact : 0828565888
RoccoMamas Foodoutlet - Bloemfontein
Mr. Martin Minnie
Former Senior Manager
Contact : 0673376913
Department of Home Affairs - Koffiefontein
Me Disebo Louw
Senior Administrative Officer
Contact : 0532050924 / 0834218749
email : disebo.louw@dha.gov.za
National Prosecuting Authority - Bloemfontein
Mr. Ivan Harnoster
Senior Administrative Officer
Contact : 0514106013 / 0835692589
email : iharnoster@npa.gov
Timeline
Administrator
O'namC Holdings
07.2024 - 08.2024
Assistant Invigilator
University of the Free State
11.2023 - 12.2023
Facilities Manager
RoccoMamas
10.2023 - 11.2023
Labour Law - undefined
University of the Free State (UFS)
01.2014 - 05.2014
Excellent Customer Care - undefined
Public Administration Leadership and Management Academy
11.2011 - 05.2011
Administrative Clerk
Department of Home Affairs
09.2006 - 01.2019
Fieldworker / Driver
Statistics South Africa
07.2006 - 08.2006
Security Officer, promoted to Senior Officer
Securicor Group4
02.2002 - 10.2005
Basic Business Principles - undefined
Chebo Training
10.1999 - 05.1999
Occupational Health and Safety - undefined
TechniLaw
08.1999 - 05.1999
Supervisory Training Program - undefined
Civil Engineering Industry Training Scheme
08.1999 - 05.1999
Matric ( Grade 12 ) - undefined
Welkom Secondary School
01.1998 - 05.1998