Marks Peter Medea
Administrator
Heidedale, Bloemfontein ,FS
Summary
Looking for an exciting and dynamic role where I can utilize my skills and experience to drive tangible results. Passionate about joining an organization that fosters a culture of innovation, continuous learning, and personal growth.
Overview
23
23
years of professional experience
5
5
Languages
Work History
Administrator
O'namC Holdings
07.2024 - 08.2024
- Office Administration : Overseeing daily operations.
- People's management.
- Strong Admin abilities.
- Coordinating meetings, and give feedback.
- Manage and lead team effectively, promote a collaborative environment and support staff.
- Ensure practices align with industry standards, compliance expectations, legal and ethical practices.
- Facilities management expertise.
- Monitoring and evaluation.
- Correspondence : Handle correspondence, including drafting emails, memos and reports for senior management.
- Requisitions : Assist and post on Requisitions Group with Quotes
- Projects : Assist with developing Budget Calculations Sheets
- Do HR Budget and update Project Budget
- Issue Company Assets for Operators, if needed
- Invoice as required throughout the project
- Invoice at the end of the project, the Final amount
- Receive company assets, if given
- Human Resource : Timesheets collect from employees, check and scan
- Operators timesheets, check and scan
- Collect important documents as advised off and scan
- Fleet : Do daily routine checklists for all fleet at the workshop
- Get checklists information from OnSite operators daily
- Report any repairs needed
- Communicate with the Mechanic, fleet repairs and services
- Schedule fleet dispatch to and from Site
- Projects : Get job specifications sign off
- Do pre delivery inspection before the fleet leaves the workshop for site, and upon return to the workshop
- Assist with Operators Induction and forms
- Assist with project PPE
- Conduct morning talks to complete Site Dairies
- Safety preparations and submissions
- Logbooks : Logbooks are allocated for all Fleets
- Submissions of logbooks every Mondays
- Quality check is properly done
- Inventory : Counting of Workshop Inventory on a weekly basis
- Store Inventory on a weekly basis.
- Assistance : Training and Induction when needed
Assistant Invigilator
University of the Free State
11.2023 - 12.2023
- Ensure students abides by rules of the Examination Hall and practices correct Exam conditions
- Collect examination papers at the end of allocated time
- Check students issued with the correct Examination papers
- Assist students before the start of the Exams by directing them to their seats
- Make sure that students were seated per the seating plan
- Communicate with other Invigilators on possible student malpractice and report them to the Examination Body
- Assist with setting up the Examination Hall
- Supervise students throughout the examination to deter cheating
- Set up the equipment, distribute examination documents and outlines procedures to prepare and provide instructions for students in the venue
- Examine papers to determine complete and consistent examination documents, preparing for arrival of students
- Distribute examination papers and other materials
- Support students with learning disabilities by scribing during exams
- Prohibited mobile phone's, hats and gadgets to enforce rules and enable students to focus on examinations
- Conduct computer based exams and assigned students login instructions to establish smooth procedures, monitoring all angles
- Answer questions and resolve issues and concerns to support communication and positive examinations
- Supervise exams duration of time to monitor students complete answers before deadline
- Direct students to assigned seats and inform time limits and schedule for examinations for clarity and organization
- Brief candidates regarding rules to enforce, no talking inside examination room and focus on exams
- Managed candidates during toilet, lunch and rest breaks to enforce proper behavior, complying with the Code of Conduct
- Conduct cold call to check and monitor attendance, determining and recording punctuality and absences
Facilities Manager
RoccoMamas
10.2023 - 11.2023
- Achieve Management objectives, consistently hitting targets and deadlines
- Employed outstanding communication and relationships building abilities to lead by example in providing first class customer service
- Manage calendar to schedule employee shifts, maintaining organised operations and complete staff
- Encourage staff to learn and develop new skills to meet individual and team goals
- Supervise and introduction to the Occupational Health and Safety Act
- Supervise and mentor junior team members, providing detailed instructions and guidance to maximize team efficiency
- Established monthly goals, communicating priorities to staff and closely tracking progress to achieve success
- Evaluate employee skills and optimize assignments to best use individual talents and knowledge
- Led monthly staff meetings for the team to communicate updates, process improvements and shifting business priorities
- Taught employees how to best serve customers and enforce standards to build brand loyalty
- Listen to team members feedback and proactively address concerns
- Generate strategic weekly Key Performance Indicators targets, motivating and incentivising staff to continually achieve and exceed expectations
- Coordinate smooth onboarding for new staff with related training and documentation
- Managing different departments within the Outlet
- Maintain order and discipline amongst staff members
- Customer complaints and queries
- Submit orders and receive deliveries
- Opening stock and closing stock
- Stock take, and counting
- Retail Hours work
Administrative Clerk
Department of Home Affairs
09.2006 - 01.2019
- Operate and maintain various office machinery such as printers, fax machines, and photocopiers to keep the Office running smoothly
- Analysis data for accuracy before inputting into system
- Coordinate communication between various departments to schedule meetings and keep the company informed on critical matters
- Keep office operations running smoothly and efficiently by implementing procedures and policy improvements
- Manage client communication by answering phones and corresponding through emails
- Training of new staff members, company procedures, operational best practices and computer software
- Monitor all inventory and suppliers, promptly ordering low stock items on system
- Ensure smooth running of office operations by monitoring operational activity and quickly resolving issues
- Identify data discrepancies through careful analysis, promptly researching issues for quick resolutions
- Safeguard sensitive and confidential data in compliance with security best practices
- Prepare routine business correspondence for Office staff
- Maintain stringent records of external correspondence
- Champion adherence to company policies with meticulous attention to detail
- Process large amount of data and independently resolved discrepancies
- Support office operations by taking on adhoc Clerical duties
- Scan new documentation into the system and classified data using standard codes
- Open financial statements, input transactions and reconcile accounts
- Receive, routed and distribute incoming mail and parcels
- Secure data by following confidentiality procedures
- Digitize important information to improve accessibility
- Communicate ideas clearly across multiple channels to assist staff
- Sort physical and digital information and sent to correct locations or personnel
- Compile data, produce visualisation charts and prepare reports on behalf of staff
- Improve access to information by helping to strengthen internal documents control practices
- Answer calls to offer information, direct calls and take messages
- Transcript information from paper to audio recording to create different types of files
- Proofread and correct different types of documentation
- Respond to incoming requests for information or forward to appropriate individual
- Handle photocopiers, update files and faxing communication for staff
- Organize fair access to office facilities, resources and suppliers
- Different and Important, Confidential Departmental functions
- Finances
- Daily banking duties
- Fleet Management
- Issuing of State vehicles
- Completing of Tripsheets
- Inspection on vehicles in and out of premise
- Compiling all petrol Slips for accountability
- Counting distances traveled
- Investigation routes traveled
- Report incidents Or accidents when occurs
- Closing all Tripsheets after the trips
- Inspecting Logbooks
- Closing of Logbooks
- Health and Safety Hazards
Fieldworker / Driver
Statistics South Africa
07.2006 - 08.2006
- General Household Survey : To measure the level of developments of various government programs and projects, the survey acts as a monitoring and evaluation tool, where such indicators have been derived and provide baseline indicators that can be monitored in future
Security Officer, promoted to Senior Officer
Securicor Group4
02.2002 - 10.2005
- Inspecting the parking lot, verification of vehicles packed and displaying permits
- Patrolled industrial and commercial premises to prevent and detect signs of intrusion and service doors, windows and gates
- Patrolled square feet premises to ensure safety of employees and visitors
- Investigate alarm triggers and incidents with thorough evidence collection
- Coordinate security events and implement emergency procedures when required
- Report daily activities, incidents, audits, safety repairs and irregularities encompassing property damage, theft and presence of unauthorized persons
- Check passes and credentials of persons seeking to enter property and issue passes for guests
- Report security incidents, accidents and medical emergencies to law enforcement
- Monitor and control large crowd events
- Maintain safety by quickly responding to alarms and investigating disturbances
- Monitor and authorized entry and departure of employees to guard against theft and maintain security of premises
- Upheld high safety standards by identifying and reporting fire hazards and leaking pipes to management for maintenance and repairs
- Increase frequency of patrols and communication with Seniors to reduce incidents of vandalism and theft at properties
- Regulate and direct vehicles, pedestrian traffic at access points to maintain orderly flow
- Verify and record identification of visitors before allowing access
- Implement updated Security protocols to address lapses created by advances in technology and criminal strategies
Education
Labour Law - undefined
University of the Free State (UFS)
01.2014 - 05.2014
Excellent Customer Care - undefined
Public Administration Leadership and Management Academy
11.2011 - 05.2011
Basic Business Principles - undefined
Chebo Training
10.1999 - 05.1999
Occupational Health and Safety - undefined
TechniLaw
08.1999 - 05.1999
Supervisory Training Program - undefined
Civil Engineering Industry Training Scheme
08.1999 - 05.1999
Matric ( Grade 12 ) - undefined
Welkom Secondary School
01.1998 - 05.1998
Skills
Adaptability
Leadership Experience
- Deputy National Chairperson, Youth Development Forum (Department of Home Affairs), 04/01/15 - 03/31/17
- Free State Provincial Chairperson, Youth Development Forum (Department of Home Affairs), 04/01/14 - 03/31/15
- Free State Provincial Secretary, Youth Development Forum (Department of Home Affairs), 04/01/13 - 03/31/14
Star Sign
Gemini
Personal Information
- ID Number: 8006085055084
- Disability: None
- Ethnicity: Coloured
- Health Status: Excellent
- Date of Birth: 08/06/80
- Gender: Male
- Nationality: South African
- Marital Status: Divorced
- Religion: Christian
Drivers License
Code 10 (C1), 05/10/05
References
O'namC Holdings - Welkom
Mr. Mpho Moloi
Former Financial Administrator
Contact : 0631625074
University of the Free State - Welkom
Me Johanna Brits
Chief Invigilator
Contact : 0828565888
RoccoMamas Foodoutlet - Bloemfontein
Mr. Martin Minnie
Former Senior Manager
Contact : 0673376913
Department of Home Affairs - Koffiefontein
Me Disebo Louw
Senior Administrative Officer
Contact : 0532050924 / 0834218749
email : disebo.louw@dha.gov.za
National Prosecuting Authority - Bloemfontein
Mr. Ivan Harnoster
Senior Administrative Officer
Contact : 0514106013 / 0835692589
email : iharnoster@npa.gov
Timeline
Administrator
O'namC Holdings
07.2024 - 08.2024
Assistant Invigilator
University of the Free State
11.2023 - 12.2023
Facilities Manager
RoccoMamas
10.2023 - 11.2023
Labour Law - undefined
University of the Free State (UFS)
01.2014 - 05.2014
Excellent Customer Care - undefined
Public Administration Leadership and Management Academy
11.2011 - 05.2011
Administrative Clerk
Department of Home Affairs
09.2006 - 01.2019
Fieldworker / Driver
Statistics South Africa
07.2006 - 08.2006
Security Officer, promoted to Senior Officer
Securicor Group4
02.2002 - 10.2005
Basic Business Principles - undefined
Chebo Training
10.1999 - 05.1999
Occupational Health and Safety - undefined
TechniLaw
08.1999 - 05.1999
Supervisory Training Program - undefined
Civil Engineering Industry Training Scheme
08.1999 - 05.1999
Matric ( Grade 12 ) - undefined
Welkom Secondary School
01.1998 - 05.1998
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