Maqake Virginia Nchabeng
Accounts Payable Administrator
Naledi
Summary
Processing and matching 80+ Vendors invoices monthly, 3 systems with 99% trying not to have late payments to avoid penalties. Reconcile suppliers monthly statement and resolve descripencies to improve supplier relationships.
Overview
2
2
Languages
22
22
years of professional experience
Work History
Creditor’s clerk Exports
Omnia Group (Pty)Ltd
- Receiving Freight Document & checking
- Processing Supplier Foreign Invoices as per Payment term on A-X system
- Reconciling as per monthly statement
- Loading payment on the bank & Payment run
- Monthly updating Aging & GRNI
- Follow up on payments realise
- Handling Queries
- Period: 3 Months
- Reason for Leaving: Contact Expired
Master Data Administrator
Omnia Group (Pty)Ltd
- Receiving documents and verify the requirements
- Sending documents for vetting (Inoxico core)
- Create New Vendors , update, and maintain master data records in the ERP systems (AX & D365)
- Perform data cleansing and de-duplication activities to ensure data is correct.
- Identify and resolve data quality issues.
- Liaising with cross-functional teams to ensure data accuracy and consistency
- Verify Account Owner, Load New Recipients in the bank and updated as per finance request
- Create Adobe signing pack, file pack
- Send documents for approval to finance
- SCF Validation
- Add bank related tasks, new bank, update bank, create Abode signing pack, file pack
- Period: 12 Months
- Reason for Leaving: Contract expired
Creditors Clerk
Murray & Dickson construction (Pty)Ltd
- Capturing CODs & 31days supplier’s invoices on daily bases on build smart system
- Processing credit note
- Checking Accruals and GRNI if are loaded on the system for processing
- Attach the invoice on build smart
- Preparing recon as per supplier statement and as per payment terms
- Assist with audit document when are needed and filing document.
- Dealing with supplier queries
- Period: 3 Months
- Reason for Leaving: Contract Expired
Creditors Clerk
Enza Construction (Pty)Ltd
- Review supplier invoice for valid details, According to Accounting principle and vat act
- Capturing supplier invoice, load cost on Builds mart system and maintaining sundry payments.
- Reconciling supplier account on a monthly statement prior to payment terms
- Follow up on any reconcile items, manage outstanding GRN report to ensure no items over 60 days.
- Resolve all the queries variance
- About invoices, balance invoice listing to general ledger.
- Assist with month end procedures.
- Filing & retrieve of invoice in methodical manner.
- Period: 3 Months Contract
- Reason for leaving: Contract expired
General Worker
Group Five Building Makhosi Joint Venture
01.2003
- EMPLOYMENT Period: 11 months
- Reason for leaving: I was offered a better position
Administrator Demand & Supply Chain
Omnia Group (Pty)Ltd
- Current
- Clearing & cancelling orders
- Unused & old
- Update specialities Summary
- Incoming Vessels and container delivery dates
- Maintaining data integrity
- Liaising with the internal staff to update
- Period: 12 Months
- Reason for Leaving: Still work here
Accounts payable controller
Kansai Plascon (Pty)Ltd
01.2019 - 01.2020
- Matching PO to the invoices on SAP system
- Capturing monthly supplier invoices on SAP
- Processing Vendor Credit notes
- Preparing and processing Journals
- Preparing payments proposals weekly on SAP
- Clearing Old invoices, follow up on open orders and GRVI
- Allocate costs to correct GL accounts & cost centres
- Preparing monthly Recons ON BEST
- Updating payment schedule/Cash focus
- Resolving supplier’s queries and Filling
- Reason for Leaving: Contract expired
Sub-contractor administrator
Group Five Construction Ltd
01.2016 - 01.2019
- Subcontractor payments
- Processing payment certificate
- Local and foreign Payments
- Creating Payment control & Loading payments on Jde
- Manual Payments voucher Match
- Reconciling assigned subcontractor accounts
- Both local and foreign
- Resolving queries & Customer care
- Checking the Invoices & Filing
- Running tax file and Bank Approvals
- Updating cash focus on excel spreadsheet
- Liaising business units regarding the accounts
- Matching payments on Jde system.
- Providing necessary finance record to account & auditors
- Reason for leaving: retrenchment
Creditors /Accounts Payable Clerk
Group Five Power (Pty) Ltd
01.2012 - 01.2016
- Processing Suppliers Invoices for payment
- Receipting & Matching on JDE and Kofax
- Reconciling subcontractor Payment
- Payment voucher Match
- Ensure suppliers BBBEE certificates and other relevant docs on file & updated
- Print orders
- Match voucher supplier ledger
- Filling of invoices
- Liaising with Suppliers regarding their queries
- Liaising with shared services & supplier regarding accounts & Standard queries.
- Providing necessary finance record to account & auditors
- Checking invoices
- Filling of the documents
- Providing necessary finance record to account & auditor Liaising with Suppliers & Sub-contractors regarding accounts and queries.
- Reason for leaving: Company merged to CAP
Accounts Clerk
Group Five Construction/ Housing
01.2005 - 01.2012
- Completing vendor application process new supplier and required documents on Master File
- Follow up on client applications
- Working on Accounts Payable-Oracle JDE Program
- Processing Payment control
- Payments= EFT’S and Manual Payments
- Filing Recon and Journals
- Maintaining worker’s Personal information
- Sub-Contractors PAYE pay roll
- Dealing Sub-contractors & Supplies Queries
- Checking the Invoices. Liaising with Shared services & Suppliers regarding Accounts
Education
Management Assistant - Communication, Computer Practice, Information processing, Office practice
SouthWest Gauteng College
Management Assistant (Secretary) - Computer Practice, Communication, Information Processing, Office Practice
Bloemfontein College
Skills
Microsoft Word, Excel, PowerPoint, Outlook
Build Smart, SAP & Best, Jde & Kofax
References
- Joanne, Habig, Manager Supply Chain Demand, Joanne.Habig@omnia.co.za
- Aulden, May, Supervisor Supply Chain, 078 382 2030, Omnia Group (Pty)Ltd
- Palesa, Mcineka, Supervisor Finance, (011) 803 7000, (082 744 6199), Enza Construction (Pty)Ltd
- Cheryl, Greaver, Financial Manager, (011) 951 4500, (083 420 0111), Kansia Plascon (Pty)Ltd
- Leonie Van Tonder, Oothuizen, Supervisor (CAP), (071 864 4602), Group Five Structured Ingenuity (Pty)Ltd
Interests
Reading Books, Listening to Music and Traveling
Statement of Declaration
I declare that all the information provided is complete, true and correct to the best of my knowledge. Signature: M V Nchabeng
Personal Profile
- Surname: Nchabeng
- First Names: Maqake Virginia
- I.d Number: 7807160259082
- Gender: Female
- Marital Status: Single
- Health: Excellent
- Home Language: Sesotho
- Criminal Offences: None
- Contact data:
- Postal address: 265B Khoara Street, Naledi, P O Kwa-Xuma, 1868
- Mobile phone: 078-557-9790 OR 079-338-3563
- E-mail address: virgy.nchabeng@gmail.com
- Driver’s License: Code B
Timeline
Accounts payable controller
Kansai Plascon (Pty)Ltd
01.2019 - 01.2020
Sub-contractor administrator
Group Five Construction Ltd
01.2016 - 01.2019
Creditors /Accounts Payable Clerk
Group Five Power (Pty) Ltd
01.2012 - 01.2016
Accounts Clerk
Group Five Construction/ Housing
01.2005 - 01.2012
General Worker
Group Five Building Makhosi Joint Venture
01.2003
Management Assistant (Secretary) - Computer Practice, Communication, Information Processing, Office Practice
Bloemfontein College
Management Assistant - Communication, Computer Practice, Information processing, Office practice
SouthWest Gauteng College
Administrator Demand & Supply Chain
Omnia Group (Pty)Ltd
- Current
Creditors Clerk
Enza Construction (Pty)Ltd
Creditors Clerk
Murray & Dickson construction (Pty)Ltd
Master Data Administrator
Omnia Group (Pty)Ltd
Creditor’s clerk Exports
Omnia Group (Pty)Ltd