MANDZITA WAKWA MNTALO MNTALOPage
Divisional Administrator
Chislehurst,EC
Summary
Enthusiastic [Job Title] eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of [Task] and training in [Skill]. Motivated to learn, grow and excel in [Industry].
Overview
16
16
years of professional experience
Work History
Divisional Administrator
Amathole District Municipality
07.2011 - Current
- Answering telephone calls and making calls when necessary
- Dealing with incoming and outgoing correspondence for the Section
- Requisition of stationery and other relevant office material
- Ensure no under expenditure occurs and periodically encourage expenditure of capital budgets when funds are allocated
- Filling and safe keeping all files, giving administrative support to the Section
- Organizing meetings, venue, and other logistics
- Making travel arrangement for BTO staff
- Distributing incoming correspondence to relevant officials
- Screening and enrooting calls to relevant officials
- Consolidation of Sectional Reports and submitting them to relevant Departments
- Assisting with the Annual Financial Statement
- Assisting with the Audit file during audit period
- Assist with the SDBIP of the department and submit to PME
- Perform administrative duties,
- Procurement of goods and services for the entire Department
- Verification and checking of budget related issues for the entire Department
- Apply and motivate for roll overs
- Maintain and Update Budgets on SAP System
- Participate in the budgeting process
- Create projects on system and fund votes
Personal Assistant, General Manager
Office of the Premier
02.2010 - 02.2011
- Efficiently manage the Diary of General Manager and coordinate the GM’s busy schedule
- Typing of minutes and distributing them after the meeting
- Stakeholder interface with regard to request for meetings with GM
- Compile and maintain stakeholder database
- Dealing with in-coming and outgoing correspondence
- Recording of all in-coming/ outgoing documents on a tracking schedule
- Filling of documents
- Perform administrative duties
- Maintaining a smooth and user friendly system, attending to queries perform other duties as and when required
- Render financial management support to the Premiers Priority Programme
- Assist with the monitoring of the project budget; Process and consolidate invoices
- Answering of all incoming calls and making calls when necessary,
- Inform the GM of changes in appointments and logistic arrangements
- Make travel arrangements for the GM and other officials
- Timely procurement of necessities and office equipment
- Looking at the welfare of visitors to the GM
- Working cooperatively with the Premier’s Secretary and other support staff during events managements.
Provisional Admin Clerk
Department of Rural Development and Land Reform
01.2007 - 01.2009
- Ensure that there are adequate funds in the RLCC budget, Arrange for journal entries for misallocation
- Arrange for shifting of funds on items having inadequate funds
- Confirm availability of funds to the Shared Service Centre prior to procurement service
- Ensure payments are settled within 30 days
- Receive invoices from various service providers; compile documentation for processing of payments and forwarding to SSC
- Prepare documentation for payments to service providers
- Reconcile payments made
- Handling queries/enquiries on payments to service providers
- Manage / Handling petty cash replenishments for the RLCC office
- Receive & check S & T claims from officials
- Assist in compilation of monthly reports on current budget
- Draw expenditure report
- Check payments done on BAS and LOGIS, print proof of payments
- Capturing all request for the office on LOGIS
- Taking care of all acquisition and logistics of the office, receiving all approved Terms of Reference and checking for compliance before capturing and forwarding to the relevant officer for further processing
- Drafting of specification for tender document
- Liaising with acquisition officer regarding the process on Terms of Reference, i.e
- Date of advert, closing date, list of bids received, evaluation panel up to appointment of a service provider
- Creating of purchase orders on the system and making sure that orders are sent to the correct suppliers
- Compile Bid document and submit to Bid Specification Committee in preparation for approval to advertise in the Newspaper, I-tender, Website and Notice board
- On closing of the bid open the bid to the public and record all received bids in the tender opening register and put them on the notice board and website for the public to see results
- Evaluate Bid report by check SANAS website and write to Accountants and Audit firms in the case B-BBEE has been issued by Accountants or Auditors, confirm validity of Tax Clearance certificate with SARS, analyse the bid, by recalculating figures, investigate, and forward to the Bid Evaluation
- Committee to recommend the appointment of the Service provider to the Bid Adjudication Committee
- Prepare Process file and Contract file for submission to Contract Management Unit
- Manage contracts with regards to unique terms and conditions that apply, update the contracts in the contract register, and commitment register
- Assist in ensuring that insurance is in place for each contract where relevant
- Monitor contract expiry dates/expiry of a contract value and any other major events that should trigger a new contract development process or the beginning of negotiations with the supplier
- Monitoring progress on all orders and report to responsible officials, liaising with appointed service providers rending services or delivering goods
- Control and manage all assets in the office, receiving of all assets, ensuring that bar-coding and capturing is done timeously; correct allocations are done, monthly assets verification
- Recording of all new assets, movements and disposal, ensuring that staff are sensitized and take responsibility of the assets as per inventory list
- Maintain and update asset register
- Administer the acquisition and disposal of assets
- Drawing up quarterly Demand Management Plans and ensuring that they are implemented,
- Strict control and safe keeping all files and ensuring that files are returned timeously
- Dealing with servicing of government vehicle, checking and processing trip authorities, doing pre and post inspection of vehicle, dealing with maintenance of GG vehicle
- Preparing monthly reports, sending reports for financial slips or petrol slips to National Office on monthly basis
- Processing subsidized application, making travelling bookings with the service provider,
- Processing confiscated vehicles to be released, cleaning of vehicles, repairs, capturing of log sheets
- Monitoring utilization of subsidized vehicle.
Education
ADV Diploma - Public Management
Strategic Public Management IV - undefined
Public - undefined
Accountability IV
: Public
Management Policy IV - Public Human Resource
IV
: Governmental
Grade 12 - Business Economics SG
Mizamo High School, Walter Sisulu University for Technology and Science
Skills
Communication skill
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
There is a powerful driving force inside every human being that, once unleashed, can make any vision, dream, or desire a reality.
Tony Robbins
Timeline
Divisional Administrator
Amathole District Municipality
07.2011 - Current
Personal Assistant, General Manager
Office of the Premier
02.2010 - 02.2011
Provisional Admin Clerk
Department of Rural Development and Land Reform
01.2007 - 01.2009
ADV Diploma - Public Management
Strategic Public Management IV - undefined
Public - undefined
Accountability IV
: Public
Management Policy IV - Public Human Resource
IV
: Governmental
Grade 12 - Business Economics SG
Mizamo High School, Walter Sisulu University for Technology and Science
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