Mandy Alma Adams
Senior Bookkeeper
Port Elizabeth,Eastern Cape
Summary
Dedicated and accomplished professional with extensive experience in Senior Bookkeeper, retail industry/field. Known for a strong work ethic, attention to detail, and exceptional problem-solving skills. Proven track record of success in managing projects, leading teams, and driving organizational growth.
Professional bookkeeper with proven track record in financial management, reconciliation, and regulatory compliance. Adept at optimizing accounting processes and ensuring accuracy in financial reporting. Strong team player with focus on collaboration and adaptability to changing needs. Known for delivering reliable results and maintaining high standards in all tasks.
Overview
35
35
years of professional experience
Work History
Senior Bookkeeper
Spar Fiveways
01.2022 - Current
- Preparation of daily cash flow statement
- Posting and recording transactions on Easy Accounts
- Compiling daily sales and purchase reports
- Management Accounts
- Posting and allocation of expenses/ overheads to GL Accounts
- Asset’s register management
- Monthly asset depreciation
- Calculation of weekly Gross Profit
- Investigating negative sales GP
- Posting daily and month end journals (depreciation and payroll journals)
- Importing of the bank statement to computerised software system
- Preparing of monthly financial statements on Easy Accounts
- Processing of month end and year end procedures
- Preparing the necessary documentation for external auditors
- Post of year end general journals – external auditors
- Capturing and finalising of the daily cash up to Easy Accounts
- Accounts Payable Supervisor – drop shipment, warehouse and monthly direct
- Accounts Receivable Supervisor
- Electronic Funds Transfer of company expenses, company accounts payable and exporting of staff salaries from SAGE VIP to FNB (import) for salary payments
- Preparing month end salaries/wages – staff deductions, pension deductions, union deductions, calculating staff loans, record keeping of staff loans payable, union contributions on SAGE VIP
- Processing of all SAGE VIP payroll functions
- Reconciliation and posting of the month end salary journal
- Record keeping of sick leave, annual leave, family responsibility leave, training leave, union leave
- Calculation, capturing and payment of pension fund contributions
- Payment of garnishees
- EMP201
- EMP 501
- VAT 201
- SARS EFILING - Yearly OID/ Workmen’s Compensation payment
- Achievement: Promoted from Senior accounts payable/ Receivable/Payroll Manager to Senior Bookkeeper
Senior Accounts Payable/ Receivables Manager/ Payroll Manager
Spar/Tops Fiveways
01.2018 - 01.2022
- Manage a creditors book of approximately 7 million Rand
- Drop shipment supplier – reconcile all drop shipment supplier accounts, follow up and investigation of discrepancies
- Processing, reconciling of claims from Gateway to Easy Accounts
- Compile weekly drop shipment reconciliation and forward to the Distribution Centre for credit refund
- Warehouse supplier - reconcile warehouse supplier account, follow up and investigation of discrepancies
- Processing, reconciling of claims from Gateway to Easy Accounts
- Compile weekly warehouse reconciliation and forward to the Distribution Centre for credit refund
- Monthly Direct supplier account – reconcile monthly creditors, requesting of proof of delivery of absent invoices, posting of company expense to GL accounts, posting of journals
- Payroll Manager
- Correction of incorrect staff clocking’s to the Astrow software program
- Adding and deleting of old and new employees
- Review timesheets for accuracy
- Allocation of public holiday’s, sick leave, annual leave, family responsibility, training, union, compassionate leave to the Astrow software program
- Importing of timesheet to SAGE VIP payroll
- Capturing and terminating of all new and old employee’s
- Capturing of staff deductions, staff leave
- Review payslips for accuracy
- Updating SAGE VIP to the latest versions
- Report printing, EMP 201, salary reconciliation reports, staff deductions – submit to the accountant for payment
- Achievements: 2022 – Promoted to Senior Bookkeeper
Accounts Payable/ Accounts Receivable Manager
Strand Hardware
01.2007 - 01.2018
- Manage a creditors book of approximately 4 million Rand
- Issuing of credit application forms to prospective customers
- Obtain, follow up of trade references and bank codes
- Capturing of new customer accounts – determine credit limits based on trade references – coverage approvable via Credit Guarantee
- Submit annual debtor age analysis to Credit Guarantee for annual review
- Reconciliation of debtor accounts, contacting customers for outstanding balances via email, sms, telephonically
- Allocation of debtor payment to IQ Retail accounting software
- Printing, email of month end statements
- Posting of tax invoices, credit notes, discount, bad debt, credit and debit adjustment journals
- Issuing of written final notice according to requirements of Credit Guarantee
- Applying for bad debt claims via credit guarantee, mailing the required documentation for bad debt claims to Credit Guarantee (Final written warning, contact with customers for collection, Court Judgement or Default judgement against the debtor)
- Handover of company bad debt accounts to company lawyer
- Processing of the daily cash up’s – cash, credit cards
- Follow up of credit card discrepancies with FNB
- Processing of floats, till overage/shortages
- Issue and posting of petty cash journal
- Manage shop stationery levels
- Liaise with printer to design, edit of tax invoices, business cards, pamphlets and new letters
- Distribution of the newsletters to current customers
- Maintaining the mailing list of customers for the Hobby X Shows
- Manages new shop branch opened
- Achievements: 2018 – the company opened a new branch in Newton Park
- I was promoted to branch manager
Credit Controller
Medicross Westering
01.2002 - 01.2007
- Dental and Medical Receptionist
- Patient bookings, theatre bookings
- Posting of daily dental and medical transactions, patient bill payments and daily cash ups
- Adding, maintaining of new and existing patient’s personal details
- Compiling of dental quotations
- Liaising with the patient’s medical aid, regarding medical and dental benefits, obtaining authorisation of required treatment
- Dental assistance
- Manage general clinic maintenance (grocery, stationery and printing orders)
- Dental material orders for surgeries and stockroom via Orderwise
- Acquire quotation for the necessary assets, completing Capital Expenditure forms, forward to Head Office for order approval
- Credit Controller – printing, processing and posting of month end statements
- Contacting the medical aid regarding non – payment, short payments and rejections
- Follow up on discrepancies
- Contacting the patient regarding overdue accounts, follow up on insurance claims, capture payments (medical aid and private patients)
- Issuing of written final notice, preparing accounts for handover to the lawyers for collections
- Processing of IOD reports, obtain claim numbers, follow up on unpaid claims
- Posting of Workmen’s Compensation payments
- Achievements: I was responsible for the renovation of the dental department to arrange and supervise the construction of the entire dental department
- The construction of four new dental surgeries, a stockroom, scrub room and the reconstruction of the new reception area, the ordering and assembling of the new dental equipment
- The ordering of new instrument and materials for the four new surgeries
- I was solely responsible for the project at hand
- I was promoted from dental/ medical receptionist to credit controller
Receptionist/ Dental Assistant
Dr Benjamin Ferreira
01.1990 - 01.2002
- Receptionist
- Patient, theatre bookings
- Dental assistant
- Capturing of daily transactions
- Recording of patient history
- Ordering and maintaining of dental stock material levels
- Confirming patient dental appointments
- Petty cash journal
- Payment receipting
Education
Diploma - Technical Financial Accounting
Varsity College
Varsity College10.2016
Course Attended - Pastel 7
Intec College
Distance LearningCertificate - Business Law and Income Tax Returns
Varsity College
Port Elizabeth06.2016
Certificate - Business Literacy
Varsity College
Port Elizabeth01.2015
Certificate - Cost and Management Accounting
Varsity College
Port Elizabeth01.2014
Certificate - Payroll and Monthly SARS Returns
Varsity College
Port Elizabeth01.2013
Certificate - Financial Statements
Varsity College
Port Elizabeth01.2012
Skills
- MS Word
- MS Excel
- Easy Accounts
- Sigma
- SARS E- FILING
- SAGE VIP Payroll Classic
- Outlook
- Momentum Funds at Work (Staff Pension Fund)
Timeline
Senior Bookkeeper
Spar Fiveways
01.2022 - Current
Senior Accounts Payable/ Receivables Manager/ Payroll Manager
Spar/Tops Fiveways
01.2018 - 01.2022
Accounts Payable/ Accounts Receivable Manager
Strand Hardware
01.2007 - 01.2018
Credit Controller
Medicross Westering
01.2002 - 01.2007
Receptionist/ Dental Assistant
Dr Benjamin Ferreira
01.1990 - 01.2002
Diploma - Technical Financial Accounting
Varsity College
Course Attended - Pastel 7
Intec College
Certificate - Business Law and Income Tax Returns
Varsity College
Certificate - Business Literacy
Varsity College
Certificate - Cost and Management Accounting
Varsity College
Certificate - Payroll and Monthly SARS Returns
Varsity College
Certificate - Financial Statements
Varsity College
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