Mammie Makola

Financial Budget planning and Management

• Compile for submission the operational and capital budget for the following financial year.
• Responsible for development and educating SA Tourism departments on budget related processes in order to enforce and/or facilitate adherence to procedures and processes.
• Monitor operating expenditure for the entire organization.

Financial Reporting

• Overseeing the submission of the financial reports to all stakeholders, monthly, quarterly and annually.
• Prepare and ensure the annual financial statements (AFS) are submitted by deadline to the Auditor General.

Audit Process

• Ensure submission and safe keeping of financial related information for a clean audit.
• Provide any required assistance during internal and/or external audit exercises that are conducted in the organisation.
• Analyse and interpret audit findings and investigations reports..
• Determine levels of interventions required to curb non-conformance and compliance with laid down procedures.

Expenditure Management

• Develop, implement and monitor internal financial controls.
• Ensure adequate cash flow management for all payments.
• Identify and report on fruitless and wasteful expenditure.

Risk Management

• SA Tourism Bank signatory including approving beneficiaries (B signatories)
• Ensure that unauthorised, irregular, or fruitless and wasteful expenditure is detected, processed, recorded, and reported in a timely manner

Business Unit Resource Management

• Monitor the execution of the business unit operational plan against set targets and KPIs.
• Motivate team members and create a culture of high performance.
• Prepare monthly reports and make presentations as required
• Actively participate in management meetings, committees and relevant governance structures.

Achievements

• Motivated direct reports and finance team to be productive and engaged in work.
• Managed budgets effectively, ensuring optimal financial performance while investing in necessary resources for business growth.
• Streamlined finance workflows by identifying bottlenecks in existing systems and implementing appropriate solutions.
• Coordinated with IT department to ensure support is offered to finance within applicable service agreements.
• Recruited and interviewed and finance interns and implemented mentoring program to promote positive feedback and engagement.

• Budget planning and monitoring
• Consolidate budget inputs into a budget proposal for submission to the Chief Financial Officer
• Review budget performance as per APP for submission to CFO annually
• Compile the MTEF submission based on the approved financial year budgets
• Monitor expenditures and revenues, monthly
• Prepare budget forecasts for approval by the Chief Financial Officer
• Preparation of Estimate of National Expenditure and MTEF databases
• Monitor actual versus budget cost centre expenditure for the various FFC departments and programs
• Financial Reporting
• Assist the Chief Financial Officer in ensuring that the FFC meets its financial reporting requirements to the relevant bodies
• Provide analysis and commentary on all management accounting reports
• Compile standard quarterly reports for review by the Chief Financial Officer, within the submission timeframes stipulated
• Compile standard Annual reports within the submission timeframes stipulated
• Provide relevant ad hoc management accounting reports to FFC and stakeholder forums, as requested
• Efficient and effective internal control systems
• Make recommendations and proposals to the Chief Financial Officer for new or improved policies and procedures and / or system enhancements
• Assist in developing financial policies and procedures and models to assist in decision making
• Assist with the Annual review of Finance strategy
• Ensure that all applicable FFC Finance Accounting policies and procedures are adhered to
• Assist managers and staff with the correct application of policy and procedure requirements
• Implement corrective actions in all instances where deviations from policy / procedure requirements are detected
• Review the efficiency and effectiveness of existing Internal Control Systems - Procurement, Fixed Assets, Payroll management, Cost Centre management, etc
• FFC Audit and Compliance
• Assist in the implementation of recommendations from the internal and external audit committees with regards to management accounting issues
• Assist the Chief Financial Officer in monitoring, evaluating and making recommendations for financial risk prevention strategies
• Authorise all monthly reconciliations submitted by Finance staff
• Investigate and correct any items that are not able to be reconciled and, where relevant, ensure that relevant staff members are advised of correct procedures for reconciliations
• Identify key focus areas and determine reporting format requirements for Trends in Creditors Report to be compiled by Finance Department staff
• Review monthly Trends in Creditors Report submitted by Financial Controller to determine what aspects to include in the Monthly Management Committee Finance reports
• Liaise with Internal and External Auditors during audit process
• Ensure information is provided for audit in a timely manner
• Compile draft management responses to audit findings for submission to CFO
• Compile action plan from audit recommendations
• Ensure up to date compliance with GRAP reporting framework
• Human Resources Management and Development
• Annual review of Job Profiles, performance agreements and conduct performance evaluations with recommendation to the CFO
• Recommend effective and appropriate training to Finance staff on an ongoing basis
• Implementation of approved performance plans on an ongoing basis
• Assist with development of performance management plans and KPIs for Finance staff
• Financial System Administration
• Maintain and Review user profiles on an annual basis
• Manage agreement with consultants and ensure monthly support maintenance
• Assist users with basic support requirements and liaise with consultants for additional support
• Assist with ongoing improvement of financial system
• Make recommendations for innovative development of accounting and reporting system for decision making

Achievements

• Increased financial efficiency by streamlining and automating financial reporting processes, which included invoice automation, payment automation.
• Streamlined month-end close process, reducing time spent on manual tasks and improving data accuracy, by introducing project planning into year end close process.
• Enhanced financial reporting accuracy by implementing advanced software solutions, leading to more informed decision-making processes and achievements of clean audit.
• Played key role in strategic planning sessions, offering insights that shaped company direction this included participation in various management committees, presentations at audit committee and board.

• Preparation of monthly, quarterly, and yearly reports on deadline, including monthly management accounts
• Investigate variances against budgets and provide analysis of differences
• Preparation of ad hoc reports, as required for strategic decision making
• Preparation of monthly statement of financial position account reconciliations
• Ensure compliance with several internal and external policies, procedures, and legislative requirements, including DOA, Treasury Regulations & PFMA
• Preparation of Estimate of National Expenditure and MTEF databases
• Oversee Maintenance of Asset Register
• Responsible for aligning business plans to approved business unit budgets
• Responsible for preparation of consolidated organisational budgets and individual business unit budgets including cash flow forecasts
• Forecasting and detailing organisational budget in Strategic Plan
• Ensure budgets and actual spending is reflected correctly on management reports
• Review budget adjustments in Oracle in line with DOA
• Manage and monitor management accounts on a monthly basis and advise users of under or over utilisation so corrective measures are taken
• Reviewing of monthly GL accounts and maintaining GL Chart of Accounts
• Calculation of provisions in Balance Sheet
• Preparation of Annual Financial Statements and assist with ensuring compliance with IFRS, GRAP and SA GAAP
• Assist with drafting policies and procedures in area of function
• Involved in strategic planning and implementation of various projects within department

• Responsible for cashflow management daily
• Responsible for monthly financial reporting
• Responsible for month end balance sheet reconciliations
• Assisting Auditors with audit queries
• Ensuring deadlines are met timeously
• Preparing and processing payments of all creditors
• Assisting with Budget Preparation
• Liaising and interacting proactively with other departments
• Liaising with Joint Venture counterparts across Africa and UK, including analyzing and reviewing financial statements of these Joint Venture companies
• Management of Fixed Asset Register

• Claim Registration
• Claim Administration
• Service Providers payments
• Client communication
• Winning over clients from competitor companies, due to extremely high standards of excellent customer service

• Credit Control function
• Assisted with Budget and Forecast process
• PAYE payments
• Bank Reconciliation
• Monthly Balance Sheet Reconciliations
• Petty Cash
• Annual Income Tax reconciliation