Malisa Krélene Blignaut

Office Administration:

- Coordinate office activities and operations.

- Perform administrative tasks (data capturing, filing, etc.)

- Supervise administrative staff.

Communication and Organization:

- Manage agendas, travel, and correspondence.

- Support budgeting and bookkeeping.

- Maintain records and databases.

Logistics and Supply Management:

- Track office supplies and assets.

- Manage vendor relationships.

Reporting and Presentation:

- Submit timely reports and presentations.

- Assist colleagues as needed.

Training and Development:

- Participate in training programs.

- Maintain training records and materials.

- Book venues and prepare training materials.

Financial Management:

- Handle accounts receivable and invoice payments.

- Resolve on-site issues and recommend improvements.

General Duties:

- Perform general P.A duties as needed.

Office Administration:

- Oversee office operations to ensure efficiency and policy compliance.

- Supervise administrative staff and delegate tasks for optimal performance.

Administrative Tasks:

- Manage documents (data capturing, sorting, organizing, filing, etc.)

- Handle communication (phone calls, emails, letters, packages).

- Support budgeting and bookkeeping processes.

Record Keeping and Reporting:

- Maintain and update records and databases (personnel, financial, etc.)

- Track office supplies and assets, and order as needed.

- Submit timely reports and prepare presentations/proposals.

Training and Development:

- Participate in creating and implementing training programs.

- Maintain training records and materials.

- Book venues and prepare training materials.

Vendor and Participant Management:

-Serve as point of contact for vendors and participants.

-Handle accounts receivable and ensure invoice payments.

Issue Resolution and Improvement:

- Resolve on-site issues and recommend improvements.

- Submit reports on training activities and results.

General Duties:

- Assist colleagues as needed and perform general P.A duties.

Counter Sales:

- Serve walk-in clients, process transactions, and manage cash handling.

- Generate quotes, orders, invoices, and delivery notes.

- Follow up on current and back orders, and deliveries.

Sales Supervision:

- Supervise sales staff, approve leave, and screen new casual employees.

- Monitor driver trip sheets, fuel consumption, and stock levels.

- Service key clients, manage pricing, stock control, and orders.

Training and Support:

- Train new staff in specific areas, supervise call center operations.

- Familiarize with new stock to promote, market, and sell.

- Ensure timely processing of quotes, invoices, and delivery notes.

Additional Responsibilities:

- Provide general office support, answer internal and external queries.

- Plan and schedule factory/warehouse check-ups.

- Assist branch and warehouse managers with various tasks.

Sales and Office Duties:

- Provide general administrative support.

- Assist Sales Manager with:

- Resolving internal and external queries.

- Client communication and relationship-building.

- Developing and maintaining client database.

- Interacting with internal and external clients.

- Occasional debtors assistance.

- Monitoring orders, deliveries, and driver activity.

- Identifying potential new stock imports.

- Ensuring timely processing of sales documents (quotes, invoices, delivery notes, credit notes).

- Staying up-to-date with new stock to effectively promote, market, and sell.

- Supporting branch and warehouse managers with various tasks.

Office Responsibilities:

- Handle internal and external queries, and client communication.

- Assist with sales, quotes, invoices, and delivery notes for walk-in clients.

- Interact with internal and external clients, and provide occasional debtors assistance.

- Monitor orders, deliveries, and driver activity.

- Identify potential new stock imports, and process sales documents.

- Stay up-to-date with new stock to promote, market, and sell.

Administrative Tasks:

- Schedule meetings, and approve leave requests.

- Manage cash handling, banking, and daily cash-ups.

- Oversee dispatch and receiving, stock control, and plan stock takes.

- Screen new casual employees, and monitor driver activity and fuel consumption.

- Order required parts, and perform other administrative duties as needed.

Administrator Tasks:

-Manage and maintain office systems and procedures

-Handle correspondence, emails, and phone calls

-Organize meetings, appointments, and events

-Maintain records and databases

-Prepare reports and documents

-Manage office supplies and inventory

Personal Assistant Duties

-Provide administrative support to executives or managers

-Schedule appointments and manage calendars

-Make travel arrangements and book accommodations

-Prepare and edit documents, reports, and presentations

-Handle confidential and sensitive information

-Liaise with colleagues, clients, and stakeholders

Shared Duties

-Prioritize tasks and manage time effectively

-Maintain confidentiality and discretion

-Provide excellent customer service and support

-Use office software and technology, such as Microsoft Office or Google Suite

Cash Handling Responsibilities:

- Sort and verify bulk notes from receiving bay.

- Detect and prevent fraudulent notes.

- Balance and reconcile notes from various clients daily.

- Submit daily note sorted reports.

Supervisory Achievements:

- Nominated as Shift Supervisor.

- Oversee and monitor shift operations.

- Ensure duties are completed and procedures are followed.

- Assist with new training and staff development.

- Foster team building and staff interaction.

- Maintain teller machine functionality and ensure staff training.

Office Responsibilities:

- Handle internal and external queries, and client communication, monitor orders, deliveries, and driver activity.

- Assist with sales, quotes, invoices, and delivery notes for walk-in clients.

- Interact with internal and external clients, and provide occasional debtors assistance.

Administrative Tasks:

- Process sales documents (quotes, invoices, delivery notes, credit notes).

- Manage dispatch and receiving, stock control, and plan stock takes.

- Monitor driver activity and fuel consumption.

- Perform quality control checks.

Data Management:

- Update customer reports and pricelists.

- Learn and familiarize yourself with new stock to promote, market, and sell.

Office Responsibilities:

- Handle internal and external queries, client communication, and sales support.

- Assist with client sales, quotes, invoices, and delivery notes.

- Interact with clients, provide debtors assistance, and follow up on orders and deliveries.

Administrative Tasks:

- Process sales documents and manage dispatch and receiving.

- Control stock, including batching, monitoring, and scheduling stock takes.

- Update customer reports and pricelists.

Inventory Management:

- Learn and familiarize yourself with new stock to promote and sell.

- Manage stock transfers, packing, batch control, and cycle counts.

- Analyze materials before and after production.

- Identify and manage obsolete and redundant stock.

Administrative Tasks:

- Handle internal and external queries.

- Liaise with clients and assist with walk-in sales.

- Process sales documents (quotes, invoices, delivery notes, credit notes).

- Follow up on orders, deliveries, and monitor drivers.

- Learn and familiarize yourself with new stock to promote and sell.

- Update customer reports and pricelists.

- Interact with internal and external clients.

Office and Factory Responsibilities:

- Assist the director in all aspects.

- Ensure accurate packaging of goods (quantity and quality).

- Plan and schedule daily production.

- Conduct factory check-ups.

- Maintain safety standards and measures.

Client Interaction and Logistics:

- Interact with internal and external clients, including walk-ins.

- Issue manual delivery notes and proof of delivery (POD) documents.