Maletsatsi Maria Yalezo
Procurement Officer
Bloemfontein
Overview
14
14
years of professional experience
8
8
Certifications
4
4
Languages
Work History
Procurement officer: Acquisition and Contracts management
Department of economic, small business development, tourism and environmental affairs (DESTEA)
- Current
- Ensure that bid/ quotations process is effectively executed in accordance with the departmental policy and procedure and compliant with applicable legislative framework.
- Include the compilation of bid/quotation and advertisements.
- Opening and processing bids/quotations
- Compliance check for bids
- Evaluation of bids/quotations, compilation of recommendations, adjudication of bids/quotations and conclusions of contracts
- Administer contracts effectively, in accordance with departmental policies and procedures and complaint with applicable legislative requirements, in respect of compilation, adjustments, variations, amendments, cancellations and transfer, and remedial actions.
- Provide secretariat services to the bid committees.
- Management of travel and accommodation.
- Contract Management.
- Procurement of goods and services
- Check and capture specifications/terms of reference received from end-users
- Capture approved requisitions on procurement system
- Obtain and evaluate quotations
- Capture approved response/quotations obtained on procurement system in order to request purchase orders
- Provide comments and attend on outstanding requisition report
- Arranging of logistics for briefing sessions and submit minutes
- Check purchase order on procurement system, print and advise provider
- Follow-up on the supply and delivery of goods and service procured
- Provide comments on outstanding PO report and submit to supervisor
- Implement Risk register and Implement audit action plan
- Preparing documents for audit requests/queries
- Receiving of goods and services
- Check quantity and quality against purchase order and sign delivery note
- Hand over goods to stores
- Confirm services rendered with end user (completion certificate)
- Capture the delivery of goods and services
- Keep register and submit supporting documents to Finance section
- Management of Stores
- Update of system and bin cards on issue and receipts of stores
- Monitor stock level and replenish
- Perform stocktaking, comment on variances and obsolete stock and submit.
- Process internal requisitions
- Reconcile stock on hand with bin cards and system
- Management of Assets
- Bar-code, complete acceptance form and distribute to end user
- Update asset register, print inventory list and obtain receiver’s signature
- Complete asset movement form, update asset register
- Investigate and provide comments on verification reports and R1 value asset
- Identify redundant, obsolete or unserviceable assets and draft report
- Compile report on the loss of assets
- Ensure all assets of the department must be recorded in the asset register.
- Maintain and update the asset register with additions, movements and disposal of assets.
- Allocate new barcode to newly procured assets.
- Movement of assets is properly maintained.
- Monitor barcode on the asset register.
- Reviewing all asset movement forms.
- Provide information and supporting documents on asset transactions to be journalized.
- Ensure that annual asset verification is conducted.
- Conduct spot check.
- Asset verification findings are updated in the asset register.
- Check that asset verification reports are signed off and filled.
- Identify redundant, obsolete and unserviceable for disposal
- Fleet Management
- Check the trip authority to ensure that the form is completed properly and approved by the line manager for the usage of the vehicle
- Check if the driver has an appropriate and valid driver’s license
- Conduct a pre and post inspection of the vehicle
- Keep copies of completed forms
- Ensure the employee complete the vehicle use register
- Issue the driver with the key and the fleet cards
- Maintaining of supplier database
- Identify commodities to be procured
- Assist suppliers to register on CSD
- Provide tender advisory services to suppliers and SCM Practitioners.
- Source quotations on CSD
- Assist with activation of suppliers
- Arranging of Accommodation and Travelling
- Request quotations and perform cost analysis
- Compile travel forms and submit for approval
- Capture quotations obtained on procurement system in order to request purchase orders
- Check and print purchase order and submit for approval.
- Submit travel documents to the travel agency and do follow-up
- Complete transport and accommodation register
- Implement Risk Register
Senior provisioning officer
Agriculture Land Reform and Rural Development
04.2012 - 01.2018
- Procurement of goods and services
- Check and capture specifications/terms of reference received from end-users
- Capture approved requisitions on procurement system
- Obtain and evaluate quotations
- Capture approved response/quotations obtained on procurement system in order to request purchase orders
- Provide comments and attend on outstanding requisition report
- Arranging of logistics for briefing sessions and submit minutes
- Check purchase order on procurement system, print and advise provider
- Follow-up on the supply and delivery of goods and service procured
- Provide comments on outstanding PO report and submit to supervisor
- Implement Risk register and Implement audit action plan
- Preparing documents for audit requests/queries
- Receiving of goods and services
- Check quantity and quality against purchase order and sign delivery note
- Hand over goods to stores
- Confirm services rendered with end user (completion certificate)
- Capture the delivery of goods and services
- Keep register and submit supporting documents to Finance section
- Management of Stores
- Update of system and bin cards on issue and receipts of stores
- Monitor stock level and replenish
- Perform stocktaking, comment on variances and obsolete stock and submit.
- Process internal requisitions
- Reconcile stock on hand with bin cards and system
- Management of Assets
- Bar-code, complete acceptance form and distribute to end user
- Update asset register, print inventory list and obtain receiver’s signature
- Complete asset movement form, update asset register
- Investigate and provide comments on verification reports and R1 value asset
- Identify redundant, obsolete or unserviceable assets and draft report
- Compile report on the loss of assets
- Ensure all assets of the department must be recorded in the asset register.
- Maintain and update the asset register with additions, movements and disposal of assets.
- Allocate new barcode to newly procured assets.
- Movement of assets is properly maintained.
- Monitor barcode on the asset register.
- Reviewing all asset movement forms.
- Provide information and supporting documents on asset transactions to be journalized.
- Ensure that annual asset verification is conducted.
- Conduct spot check.
- Asset verification findings are updated in the asset register.
- Check that asset verification reports are signed off and filled.
- Identify redundant, obsolete and unserviceable for disposal
- Fleet Management
- Check the trip authority to ensure that the form is completed properly and approved by the line manager for the usage of the vehicle
- Check if the driver has an appropriate and valid driver’s license
- Conduct a pre and post inspection of the vehicle
- Keep copies of completed forms
- Ensure the employee complete the vehicle use register
- Issue the driver with the key and the fleet cards
- Maintaining of supplier database
- Identify commodities to be procured
- Assist suppliers to register on CSD
- Provide tender advisory services to suppliers and SCM Practitioners.
- Source quotations on CSD
- Assist with activation of suppliers
- Arranging of Accommodation and Travelling
- Request quotations and perform cost analysis
- Compile travel forms and submit for approval
- Capture quotations obtained on procurement system in order to request purchase orders
- Check and print purchase order and submit for approval.
- Submit travel documents to the travel agency and do follow-up
- Complete transport and accommodation register
- Implement Risk Register
Education
Bachelor of Administration Honours - undefined
University of the Free State
01.2018
B.Tech - Public Management
Central University of Technology
01.2012
National Diploma - Public Management
Central University of Technology
01.2011
Senior Certificate - undefined
Albertina Sisulu Secondary school
12.2007
Skills
Logis
Central Supplier Database (CSD)
Accpac
AssetWare
E-workflow procurement system
End-user computer: Microsoft word and Microsoft Excel international plus Theory
Certification
Practical Purchasing Management
References
- Calvin, Mampa, Director SCM, Calvin.mampa@dalrrd.gov.za, 072 825 2451, 071 600 0627, Department of Agriculture Land Reform and Rural Development
- Thabiso, Matlokotsi, Deputy Director Demand Management, matlokotsi@destea.gov.za, 071 422 0221, Department of economic small business development tourism and environmental affairs (Destea)
- Phindile, Motha, Deputy Director Acquisition Management, mothap@destea.gov.za, 083 949 1439, Department of Economic, Small Business Development, Tourism and Environmental Affairs (DESTEA)
Timeline
Senior provisioning officer
Agriculture Land Reform and Rural Development
04.2012 - 01.2018
Procurement officer: Acquisition and Contracts management
Department of economic, small business development, tourism and environmental affairs (DESTEA)
- Current
Bachelor of Administration Honours - undefined
University of the Free State
B.Tech - Public Management
Central University of Technology
National Diploma - Public Management
Central University of Technology
Senior Certificate - undefined
Albertina Sisulu Secondary school